Final

Ventura Charter School of Arts and Global Education

Regular Board Meeting - February

Date and Time

Thursday February 17, 2022 at 6:30 PM PST
INSTRUCTIONS FOR PRESENTATIONS TO THE BOARD BY PARENTS AND THE COMMUNITY
 
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings.  The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public.  We are pleased that you are in attendance and hope that you will visit these meetings often.  We honor our partners in education.  We recognize that we are a collective group of teachers, parents, students, and community.  We encourage written and verbal communication.  Your participation is vital to the healthy operation of our school.  Our guidelines:
  1. Agendas are available to all audience members at the door to the meeting and online at venturacharterschool.org
  2. “Request to Speak” forms are available to all audience members who wish to speak on any agenda item(s) or under the general category of “Oral Communications”.
  3. “Public Comments" is set aside for members of the audience to address the Board.  However, due to public meeting laws, the Board can only listen to your issue, not respond or take action.  These presentations are limited to five (5) minutes each and total time allotted to non-agenda items that will not exceed thirty (30) minutes.  The Board may give direction to staff to respond to your concern or you may be offered the opinion of returning with a community-requested item.
  4. With regard to items that are on the agenda, you may specify that agenda item on your request form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
  5. When addressing the Board, speakers are requested to state their name and affiliation with the School.
  6. Community members may request that a topic related to School business be placed on future agenda in accordance with the guidelines in Board Governance Policy.  Once such an item is properly agendized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item.
  7. In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities.  Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Director’s office.  To request assistance contact (805) 648-5503.
  8. Public requests for agenda and materials should be directed in writing to the Executive Director at lisa.h@venturacharterschool.us 
  9. Board agendas for regular meetings are posted 72 hours in advance at www.venturacharterschool.org and at 2060 Cameron Street, Ventura, CA  93001.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:30 PM
 
Opening Items
 
  A. Call the Meeting to Order   Tricia McClain
  B. Record Attendance and Guests   Tricia McClain
  C. Virtual VCS Board Meeting Vote Tricia McClain 5 m
   

Board approval is requested to conduct the February board meeting virtually in compliance with AB 361.

If there is a state of emergency proclaimed by the Governor, the same suspension of teleconferencing rules apply IF either state or local officials have imposed or recommended measures to promote social distancing or by Board vote finding imminent risk to health or safety of attendees.

  
  D. Mission Statement   Tricia McClain 1 m
   
VCS engages every student in meaningful and supportive learning experiences to grow resilient, educated, and socially intelligent human beings.
  
  E. Approval Minutes for the Regular Board Meeting December 16, 2021. Approve Minutes Tricia McClain
   

Board approval of the attached is requested.

  
  F. Approval Minutes for the Regular Board Meeting January 20, 2022. Approve Minutes Tricia McClain 5 m
   

Board approval of the attached is requested.

  
     
  G. Approval of the Agenda Vote Tricia McClain 1 m
  H. Consent Agenda Vote Tricia McClain 5 m
   

--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of January, 2022.
--Gifts to School: None
--Credit Cards: MGalvin:$968.50 ; LHildebrand: $4,812.65; AAragon: $968.50

--Personnel: None


 

  
  I. Upcoming Events   Lisa Hildebrand 2 m
   

--PAC Meeting - March 10, 2022 @6:30pm via Zoom

--VCS Board Meeting - March 17, 2022 @6:30pm 

--CCSA Conference, March 14 - 17, Long Beach.

--700 Forms due from every Board Member by March 31st

 

 

 

 

 

  
II. Communications 6:49 PM
  A. Public Comments FYI Tricia McClain 5 m
  B. President and Board Report FYI Tricia McClain 5 m
  C. Board Committee Reports FYI Tricia McClain 5 m
   
Governance Committee:  Cecilia Johnston (Chair), Dominic Aguirre, Tricia McClain
Finance Committee:  Tom McNerney (Chair), Tricia McClain
CEO Support and Evaluation Committee: Tricia McClain (Chair), Liz Smiley, Cecilia Johnston
Development Committee: Adam Meyers (Chair), Liz Smiley
  
  D. Parent Liaison Report FYI Tony Biasotti 5 m
  E. Teacher Report FYI Laura Bingham 5 m
  F. Directors' Report FYI Lisa Hildebrand 5 m
   
The Board will hear a report from the Assistant Director and the Executive Director.
  
  G. VCOE Director of Charter School Support and Oversight Report FYI Marlo Hartsuyker 5 m
III. Items Scheduled for Information, Discussion, and/or Action 7:24 PM
  A. COVID Update FYI Lisa Hildebrand 15 m
   
The Board will hear an update about COVID and its impact at VCS.
  
  B. One time Supplement to the Annual Update to the 2021-22 LCAP Discuss Lisa Hildebrand 10 m
   

Presentation on the Annual Update to the 2021–22 LCAP and Budget Overview for Parents

 

California’s 2021–22 Budget Act, the federal American Rescue Plan Act of 2021, and other state and federal relief acts have provided local educational agencies (LEAs) with a significant increase in funding to support students, teachers, staff, and their communities in recovering from the COVID-19 pandemic and to address the impacts of distance learning on students. Section 124(e) of Assembly Bill 130 requires LEAs to present an update on the Annual Update to the 2021–22 LCAP and Budget Overview for Parents on or before February 28, 2022, at a regularly scheduled meeting of the governing board or body of the LEA. At this meeting, the LEA must include all of the following:

 

  • The Supplement to the Annual Update for the 2021–22 LCAP (2021–22 Supplement);
  • All available mid-year outcome data related to metrics identified in the 2021–22 LCAP; and
  • Mid-year expenditure and implementation data on all actions identified in the 2021–22 LCAP.

The 2021–22 Supplement is considered part of the 2022–23 LCAP for the purposes of adoption, review, and approval, and must be included with the LCAP as follows:

 

·      The 2022–23 Budget Overview for Parents

·      The 2021–22 Supplement

·      The 2022–23 LCAP

·      The Action Tables for the 2022–23 LCAP

·      The Instructions for the LCAP Template

 

As such, the 2021–22 Supplement will be submitted for review and approval as part of the LEA’s 2022–23 LCAP.


 

  
  C. 2nd Interim Budget Vote Rudy Calasin 15 m
   

Board approval is requested for the attached.

  
  D. Winter Release of Consolidated Application Vote Rudy Calasin 10 m
   

Board approval is requested for the attached.

  
  E. Approval of the VCS Audit Report for 2020/2021 Vote Lisa Hildebrand 10 m
   

Board approval is requested for the attached.

  
  F. Revised VCS Salary Schedule Vote Lisa Hildebrand 5 m
   

Board approval is requested for the revised Certificated Salary Schedule to reflect the new Administrative Support hourly rate which the Board approved at its last meeting.

  
IV. Other Business 8:29 PM
  A. Future Topics Discuss Lisa Hildebrand 5 m
   

--Item 1:  AB 361 Resolution for the March Board Meeting.

--Item 2:  SB 114: Employment: COVID 19: Supplemental Sick Leave

--Item 3:  Move April Board Meeting due to Campout
 

  
  B. Board Meeting Check In Discuss Tricia McClain 5 m
   
 2021-22 Annual Goals:
Goal 1: Develop a well-governed organization.-Governance Committee (Recruit diverse board members from the community, review policy for board member fundraising, review/revise annual board survey.)
Goal 2: Students progressing towards the highest level of achievement.
Goal 3. Build financial capacity for a sustainable organization. (Fundraising/Marketing Plan)—Development Committee
  
  C. Motion to go to Closed Session Discuss Tricia McClain 30 m
   

Public Employee Mid-Year Performance Evaluation

- Executive Director

  
  D. Return to Regular Session 5 m
  E. Report of Action Taken in Closed Session 5 m
V. Closing Items 9:19 PM
  A. Adjourn Meeting Vote Tricia McClain