Ventura Charter School of Arts and Global Education

August Board Meeting

Date and Time

Thursday August 19, 2021 at 6:30 PM PDT

Location

Join Zoom Meeting
https://us06web.zoom.us/j/84627497241?pwd=MFNhMjN0ZmFMcldKQnFNOGo3Sy9UUT09

Meeting ID: 846 2749 7241
Passcode: 9dGgq3
INSTRUCTIONS FOR PRESENTATIONS TO THE BOARD BY PARENTS AND THE COMMUNITY
 
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings.  The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public.  We are pleased that you are in attendance and hope that you will visit these meetings often.  We honor our partners in education.  We recognize that we are a collective group of teachers, parents, students, and community.  We encourage written and verbal communication.  Your participation is vital to the healthy operation of our school.  Our guidelines:
  1. Agendas are available to all audience members at the door to the meeting.
  2. “Request to Speak” forms are available to all audience members who wish to speak on any agenda item(s) or under the general category of “Oral Communications”.
  3. “Public Comments" is set aside for members of the audience to address the Board.  However, due to public meeting laws, the Board can only listen to your issue, not respond or take action.  These presentations are limited to five (5) minutes each and total time allotted to non-agenda items that will not exceed thirty (30) minutes.  The Board may give direction to staff to respond to your concern or you may be offered the opinion of returning with a community-requested item.
  4. With regard to items that are on the agenda, you may specify that agenda item on your request form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
  5. When addressing the Board, speakers are requested to state their name and affiliation with the School.
  6. Community members may request that a topic related to School business be placed on future agenda in accordance with the guidelines in Board Governance Policy.  Once such an item is properly agendized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item.
  7. In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities.  Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Director’s office.  To request assistance contact (805) 648-5503.
  8. Public requests for agenda and materials should be directed in writing to the Director of Operations at mary@ venturacharterschool.org. 
  9. Board agendas for regular meetings are posted 72 hours in advance at www.venturacharterschool.org and at 2060 Cameron Street, Ventura, CA  93001.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:30 PM
 
Opening Items
 
  A. Call the Meeting to Order   Tricia McClain
  B. Record Attendance and Guests   Tricia McClain
  C. Mission Statement   Tricia McClain 1 m
   
VCS engages every student in meaningful and supportive learning experiences to grow resilient, educated, and socially intelligent human beings.
 
  D. Approval of the Agenda Vote Tricia McClain 1 m
  E. Approval Minutes for the Regular Board Meeting 6/17/21. Approve Minutes Tricia McClain
   
Board approval of the attached is requested.
 
     
  F. Minutes from Annual Board Retreat Meeting 8/8/21 Approve Minutes Tricia McClain 5 m
   
Board approval of the attached is requested.
 
     
  G. Consent Agenda Vote Tricia McClain 5 m
   
--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of June-July,  2021.
--Gifts to School: $
--Credit Cards: MGalvin: $84/05; LHildebrand: $812.80
--Personnel: 
--Approval of the resignation of Francine Taran, elective teacher; Para, Christine Snipes--Approval to hire as a substitute teacher/para.
--Ratification of the hiring of Joe Grandados as Counselor (.50 FTE), Jim Forsythe as Special Education teacher (1.0 FTE), Rebeca De Los Santos, Office Assistant (1.0) FTE,  Briana Bocanegra K para .63 FTE.
 

 
 
  H. Upcoming Events   Lisa Hildebrand 2 m
   
--First Day of School: 8/25
--Brown Act Training:  9/22: 5:30-7:30 pm  by YMC on Zoom
-Regular Board Meeting: 9/23  6:30pm  (Last Virtual Board meeting)

 

 

 

 
II. Communications 6:44 PM
  A. Public Comments FYI Tricia McClain 5 m
  B. President and Board Report FYI Tricia McClain 5 m
  C. Board Committee Reports FYI Tricia McClain 5 m
   
Governance Committee:  Cecilia Johnston (Chair), Deanna Weik, Tricia McClain
Finance Committee:  Tom McNerney (Chair), Tricia McClain
CEO Support and Evaluation Committee: Tricia McClain (Chair), Liz Smiley, Cecilia Johnston
Development Committee: Adam Meyers (Chair), Liz Smiley
 
  D. Parent Liaison Report FYI Tony Biasotti 5 m
  E. Teacher Report FYI Laura Bingham 5 m
  F. Directors' Report FYI Lisa Hildebrand 5 m
  G. VCOE Director of Charter School Support and Oversight Report FYI Marlo Hartsuyker 5 m
III. Items Scheduled for Information, Discussion, and/or Action 7:19 PM
  A. EL Education Presentation FYI Lisa Hildebrand 30 m
   
The Board will hear a presentation by Sarah Purdy on EL at VCS.
 
  B. Consolidated Application (ConnApp) Vote Rudy Calasin 10 m
   
The Consolidated Application (ConApp) is used by the California Department of Education (CDE)
To distribute categorical funds from various federal programs to county offices, school districts,
and direct-funded charter schools throughout California. Annually, from mid-May to the end of
June, each local educational agency (LEA), using the Consolidated Application and Reporting
System (CARS), submits the spring release of the ConApp. The spring release documents
participation in these programs and provides assurances that the LEA will comply with the legal
requirements of each program.
Board approval is requested for the attached.
 
  C. Admin Job Descriptions Vote Mary Galvin 10 m
   
Board approval for the attached revised job descriptions is requested.
 
  D. Revised Independent Study Policy-Homeschool Vote Mary Galvin 15 m
   
Board approval of the attached is requested.  This policy was drafted by YMC to comply with AB 30.
 
  E. Revised Independent Study Policy-Short Term Vote Mary Galvin 5 m
   
Board approval of the attached is requested.  This policy was drafted by YMC to comply with AB 30.
 
  F. Revised Parent Handbook Vote Mary Galvin 5 m
   
Board approval of the attached is requested.
 
  G. Revised Salary Schedule Vote Mary Galvin 10 m
   
Board Approval is requested for the revision of the 2021-22 salary schedule:
Full Day Elective Specialist Substitutes:  $204.36

--Certificated Hourly: $43.66
 
IV. Other Business 8:44 PM
  A. Future Topics Discuss Mary Galvin 5 m
   
--September Board meeting re-scheduled to 9/23 at 6:30  pm
 
  B. Board Meeting Check In Discuss Tricia McClain 5 m
   
 2021-22 Annual Goals:
Goal 1: Develop a well-governed organization.-Governance Committee (Recruit diverse board members from the community, review policy for board member fundraising, review/revise annual board survey.)
Goal 2: Students progressing towards the highest level of achievement.
Goal 3. Build financial capacity for a sustainable organization. (Fundraising/Marketing Plan)—Development Committee
 
V. Closing Items 8:54 PM
  A. Adjourn Meeting Vote Tricia McClain