Ventura Charter School of Arts and Global Education
Regular Board Meeting
Date and Time
Thursday December 17, 2020 at 6:00 PM PST
Location
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INSTRUCTIONS FOR PRESENTATIONS TO THE BOARD BY PARENTS AND THE COMMUNITY
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings. The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public. We are pleased that you are in attendance and hope that you will visit these meetings often. We honor our partners in education. We recognize that we are a collective group of teachers, parents, students, and community. We encourage written and verbal communication. Your participation is vital to the healthy operation of our school. Our guidelines:
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings. The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public. We are pleased that you are in attendance and hope that you will visit these meetings often. We honor our partners in education. We recognize that we are a collective group of teachers, parents, students, and community. We encourage written and verbal communication. Your participation is vital to the healthy operation of our school. Our guidelines:
- Agendas are available to all audience members at the door to the meeting.
- “Request to Speak” forms are available to all audience members who wish to speak on any agenda item(s) or under the general category of “Oral Communications”.
- “Public Comments" is set aside for members of the audience to address the Board. However, due to public meeting laws, the Board can only listen to your issue, not respond or take action. These presentations are limited to five (5) minutes each and total time allotted to non-agenda items that will not exceed thirty (30) minutes. The Board may give direction to staff to respond to your concern or you may be offered the opinion of returning with a community-requested item.
- With regard to items that are on the agenda, you may specify that agenda item on your request form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
- When addressing the Board, speakers are requested to state their name and affiliation with the School.
- Community members may request that a topic related to School business be placed on future agenda in accordance with the guidelines in Board Governance Policy. Once such an item is properly agendized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item.
- In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities. Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Director’s office. To request assistance contact (805) 648-5503.
- Public requests for agenda and materials should be directed in writing to the Director of Operations at mary@ venturacharterschool.org.
- Board agendas for regular meetings are posted 72 hours in advance at www.venturacharterschool.org and at 2060 Cameron Street, Ventura, CA 93001.
Agenda
Purpose | Presenter | Time | |||
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I. | Opening Items | 6:00 PM | |||
Opening Items
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A. | Call the Meeting to Order | Tricia McClain | |||
B. | Record Attendance and Guests | Tricia McClain | |||
C. | Mission Statement | Tricia McClain | 1 m | ||
VCS engages every student in meaningful and supportive learning experiences to grow resilient, educated, and socially intelligent human beings.
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D. | Approve the Agenda | Vote | Tricia McClain | 1 m | |
E. | Approval of Regular Board Meeting Minutes of 6-18-20 | Approve Minutes | Tricia McClain | 5 m | |
F. | Board Approval of Special Board Meeting Mintues of 7-16-20 | Approve Minutes | Tricia McClain | 5 m | |
G. | Approval of Special Board Meeting Minutes of 9-22-20 | Approve Minutes | Tricia McClain | 5 m | |
H. | Approval Minutes for the Regular Board Meeting 11-19-20. | Approve Minutes | Tricia McClain | ||
Board approval of the attached is requested.
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I. | Consent Agenda | Vote | Tricia McClain | 5 m | |
--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of November, 2020.
--Gifts to School: $346. Farm Boxes $371.70 Amazon Smile --Credit Cards: MGalvin: $141.89; Lisa Hildebrand: $608.61 --Personnel: --Acceptance of the resignation of Mahika Morin, para educator. 12/18.
--Approval of Kalie Crayne as long term substitute 30-90 days;
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J. | Upcoming Events | Mary Galvin | 2 m | ||
--Winter Break: 12/21/20 through 1/1/21
--Special Board Meeting 1/7 noon
--PAC Meeting: 1/14 6:30 pm
--Regular Board Meeting 1/21 6:00 pm
--Semester 2 Begins: January 26, 2021
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II. | Communications | 6:24 PM | |||
A. | Public Comments | FYI | Tricia McClain | 5 m | |
B. | President and Board Report | FYI | Tricia McClain | 5 m | |
C. | Board Committee Reports | FYI | Tricia McClain | 5 m | |
Governance Committee: Deanna Weik (Chair), Cecilia Johnston, Tricia McClain
Finance Committee: Tom McNerney (Chair), Tricia McClain CEO Support and Evaluation Committee: Tricia McClain (Chair), Deanna Weik, Cecilia Johnston Development Committee: Adam Meyers (Chair), Liz Smiley |
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D. | Parent Liaison Report | FYI | Tony Biasotti | 5 m | |
E. | Teacher Report | FYI | Laura Bingham | 5 m | |
F. | Directors' Report | FYI | Lisa Hildebrand | 5 m | |
G. | VCOE Director of Charter School Support and Oversight Report | FYI | Marlo Hartsuyker | 5 m | |
III. | Items Scheduled for Information, Discussion, and/or Action | 6:59 PM | |||
A. | Board Nominating Committee | Vote | Deanna Weik | 5 m | |
The Board Nominating Committee will make a recommendation for a prospective board member, Dominic Aguirre to join the Board.
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B. | Petition for Renewal Draft | Vote | Mary Galvin | 15 m | |
Board approval of the attached is requested.
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C. | Visitor and Volunteer Policy Revised | Vote | Mary Galvin | 10 m | |
Board approval of the attached revision is requested.
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D. | Independent Study Policy and Master Agreement Revised | Vote | Mary Galvin | 10 m | |
Board approval of the attached revision is requested.
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E. | Parent/Student Handbook Revised | Vote | Mary Galvin | 10 m | |
Board approval of the attached is requested.
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F. | Title IX Policy Revised | Vote | Mary Galvin | 5 m | |
Board approval of the attached is requested.
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G. | VCS Safety and Emergency Policy Revised | Vote | Mary Galvin | 10 m | |
Board approval of the attached is requested.
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H. | Lease Agreement with St. Paul's | Vote | Mary Galvin | 5 m | |
Board approval of the attached is requested.
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I. | Future Topics: | FYI | |||
--Homeless Students Policy Revised
--Student Records Policy Revised
--School Safety Policy Revised
--SARC Approval
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IV. | Other Business | ||||
V. | Closing Items | ||||
A. | Adjourn Meeting | Vote | Tricia McClain |