Ventura Charter School of Arts and Global Education

Board Meeting

October Regular Board Meeting

Date and Time

Thursday October 15, 2020 at 6:00 PM PDT

Location

 
Join Zoom Meeting
https://us02web.zoom.us/j/84961281988?pwd=ZTd4b1l3eHFMT1JMcU9JQ1V6aXp6UT09

Meeting ID: 849 6128 1988
Passcode: f65xBT
 
INSTRUCTIONS FOR PRESENTATIONS TO THE BOARD BY PARENTS AND THE COMMUNITY
 
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings.  The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public.  We are pleased that you are in attendance and hope that you will visit these meetings often.  We honor our partners in education.  We recognize that we are a collective group of teachers, parents, students, and community.  We encourage written and verbal communication.  Your participation is vital to the healthy operation of our school.  Our guidelines:
  1. Agendas are available to all audience members at the door to the meeting.
  2. “Request to Speak” forms are available to all audience members who wish to speak on any agenda item(s) or under the general category of “Oral Communications”.
  3. “Public Comments" is set aside for members of the audience to address the Board.  However, due to public meeting laws, the Board can only listen to your issue, not respond or take action.  These presentations are limited to five (5) minutes each and total time allotted to non-agenda items that will not exceed thirty (30) minutes.  The Board may give direction to staff to respond to your concern or you may be offered the opinion of returning with a community-requested item.
  4. With regard to items that are on the agenda, you may specify that agenda item on your request form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
  5. When addressing the Board, speakers are requested to state their name and affiliation with the School.
  6. Community members may request that a topic related to School business be placed on future agenda in accordance with the guidelines in Board Governance Policy.  Once such an item is properly agendized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item.
  7. In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities.  Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Director’s office.  To request assistance contact (805) 648-5503.
  8. Public requests for agenda and materials should be directed in writing to the Director of Operations at mary@ venturacharterschool.org. 
  9. Board agendas for regular meetings are posted 72 hours in advance at www.venturacharterschool.org and at 2060 Cameron Street, Ventura, CA  93001.

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Call the Meeting to Order
  B. Record Attendance and Guests
  C. Mission Statement
   
VCS engages every student in meaningful and supportive learning experiences to grow resilient, educated, and socially intelligent human beings.
  D. Approve the Agenda
  E. Approve Minutes from Regular Board Meeting on 9-17-20
   
Board approval of the Minutes from the 9-17-20 Board Meeting.
  F. Consent Agenda
   
--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of September, 2020
--Gifts to School: Deanna Weik: $400; Farmbox: $1200. 
--Credit Cards: MGalvin:$1350.66 credit  (40.34 purchases)  Lisa Hildebrand: $815.33
--Personnel:  
                       --Ratification of the hiring of Shannon LeBreau as a long term substitute.
                       --The Ratification of the termination of the noon duty aides: Ray Mini, Chris Hearst, Benicia Smith.
   
                 
  G. Upcoming Events
   
October 14: Board Governance/Brown Act Training 5:30-8:30
October 15: Board Meeting 6pm
October 26-30: Fall Break
November 12:  PAC Meeting 6:30pm
November 19:  Regular Board Meeting 6pm
March 15-19, 2021:  CCSA Virtual Conference

 







 
II. Communications
 
CEO Support And Eval
  A. Public Comments
  B. President and Board Report
  C. Board Committee Reports
   
Governance Committee:  Deanna Weik (Chair), Cecilia Johnston, Tricia McClain
Finance Committee:  Tom McNerney (Chair), Tricia McClain
CEO Support and Evaluation Committee: Tricia McClain (Chair), Deanna Weik, Cecilia Johnston
Development Committee: Adam Meyers (Chair), Liz Smiley
  D. Parent Liaison Report
  E. Teacher Report
  F. Directors' Report
  G. VCOE Director of Charter School Support and Oversight Report
III. Items Scheduled for Information, Discussion, and/or Action
  A. Board Governance Committee: Board Member Nomination
   
The Board will hear a recommendation from the Board Governance Committee Nominating Task Force regarding a candidate for the VCS Board.
  B. Reopening of School Update
   
The Board will hear a presentation of the survey results from VCS teachers and VCS parents regarding the return to school.  Board discussion and possible decision regarding the re-opening of VCS.
  C. Student Use of Technology-Acceptable Use Policy
   
Board approval of the attached is requested.
  D. Board Adjourns to Closed Session
   
Public Employment: Director of Operations
  E. Board Returns to Open Session
  F. Board Report Out of Any Action Taken
IV. Other Business
  A. Future Agenda Topics
   
--Search and Seizure Policy
--Administration of Medication Policy
--Student Freedom of Speech Policy
  B. Board Meeting Check In
   
2020-21 Annual Goals:
Goal 1: Develop a well-governed organization.-Governance Committee (Recruit diverse board members from the community)
Goal 2: Students progressing towards the highest level of achievement.
Goal 3: Develop a CEO Succession plan.--Governance Committee
Goal 4. Build financial capacity for a sustainable organization. (Fundraising/Marketing Plan)—Development Committee
V. Closing Items
  A. Adjourn Meeting