Final

Ventura Charter School of Arts and Global Education

Regular Board Meeting

Date and Time

Thursday June 18, 2020 at 12:00 PM PDT

Location

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INSTRUCTIONS FOR PRESENTATIONS TO THE BOARD BY PARENTS AND THE COMMUNITY
 
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings.  The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public.  We are pleased that you are in attendance and hope that you will visit these meetings often.  We honor our partners in education.  We recognize that we are a collective group of teachers, parents, students, and community.  We encourage written and verbal communication.  Your participation is vital to the healthy operation of our school.  Our guidelines:
  1. Agendas are available to all audience members at the door to the meeting.
  2. “Request to Speak” forms are available to all audience members who wish to speak on any agenda item(s) or under the general category of “Oral Communications”.
  3. “Public Comments" is set aside for members of the audience to address the Board.  However, due to public meeting laws, the Board can only listen to your issue, not respond or take action.  These presentations are limited to five (5) minutes each and total time allotted to non-agenda items that will not exceed thirty (30) minutes.  The Board may give direction to staff to respond to your concern or you may be offered the opinion of returning with a community-requested item.
  4. With regard to items that are on the agenda, you may specify that agenda item on your request form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
  5. When addressing the Board, speakers are requested to state their name and affiliation with the School.
  6. Community members may request that a topic related to School business be placed on future agenda in accordance with the guidelines in Board Governance Policy.  Once such an item is properly agendized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item.
  7. In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities.  Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Director’s office.  To request assistance contact (805) 648-5503.
  8. Public requests for agenda and materials should be directed in writing to the Director of Operations at mary@ venturacharterschool.org. 
  9. Board agendas for regular meetings are posted 72 hours in advance at www.venturacharterschool.org and at 2060 Cameron Street, Ventura, CA  93001.

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Call the Meeting to Order
  B. Record Attendance and Guests
  C. Mission Statement
   
VCS engages every student in meaningful and supportive learning experiences to grow resilient, educated, and socially intelligent human beings.
  D. Approve the Agenda
  E. Approve Minutes
   
Board approval of the Minutes from the 4-16-20 Board meeting is requested.
    Approve minutes for Regular Board Meeting on May 21, 2020
  F. Consent Agenda
   
--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of May, 2020
--Gifts to School: Parent/Foundation: $4,000
--Credit Cards: MGalvin:$1831.15 Lisa Hildebrand: $502.17
--Personnel:  --Approval of the termination of Cassie Messer.
                      --Approval of the termination of Francine Freund
                       --Approval of the termination of Ashley Johnson
                       --Approval of the termination of Danny Bolanos
                       --Approval of the resignation of Fidelity Ballmer

 
  G. Upcoming Events
   
June 30th:  School Office Closes
August ?:  Annual Board Retreat
August 13, 14, 17, 18:  Teacher Inservice
August 19:  First Day of School
August 20: Regular Board Meeting

 







 
II. Communications
 
CEO Support And Eval
  A. Public Comments
  B. President and Board Report
  C. Board Committee Reports
   

Educational Excellence Committee:  Eva Oxelson (Chair), Tom McNerney
Governance Committee:  Deanna Weik (Chair), Cecilia Johnston, Tricia McClain
Finance Committee:  Liz Smiley (Chair), Tricia McClain
CEO Support and Evaluation Committee: Tricia McClain (Chair), Deanna Weik, Cecilia Johnston
Development Committee: Adam Meyers (Chair), Liz Smiley
  D. Parent Liaison Report
  E. Teacher Report
  F. Directors' Report
  G. VCOE Director of Charter School Support and Oversight Report
III. Items Scheduled for Information, Discussion, and/or Action
 
Educational Excellence
  A. Return to School Advisory Committee Update
   
The Board will hear an update of the Return to School Advisory Committee.  The school plan needs to be submitted to VCOE by July 15, 2020.
  B. Approval of COVID-19 Operations Written Report
   
Board approval of the attached is requested.
  C. VCS Budget for 2020-21 School Year.
   
Board approval is requested for the attached.
  D. Prop 30 Report 2020
   
Board approval of the attached is requested.
  E. VCS Salaries for the 2020-21 School Year
   
Board  approval of the  2020-21 salary schedule is requested.
  F. Approval of Local Agency Executive Compensation
   
    1. In accordance with SB 1436, the legislative body shall orally report a summary of a recommendation for a final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of a local agency executive, as defined in subdivision (d) of Section 3511.1, during the open meeting in which the final action is to be taken.
  G. Teacher Stipends for Committee Work
   
Board  approval is requested for a $250 stipend for teachers who work on the EL Work Plan Team and who work on Distance Learning Committees during the summer.  Total cost: $1,500 from this year's budget and $6,000 from next year's Professional Development Budget.
  H. Employee Handbook/Policy
   
Board approval is requested to add the attached Progressive Discipline Policy to the Employee Handbook.
  I. Revised VCS Teacher Employment Agreements
   
Board approval is requested for the attached revised employment agreements.
  J. CharterSafe Insurance 2020-21
   
Board approval of the attached CharterSafe renewal policy is requested.
  K. Comprehensive Sexual Health and HIV/AIDS Prevention Instruction Policy
   
In order to comply with AB 329, Board approval of the attached is requested.
  L. Date for Annual Board Retreat
   
Board discussion and decision about setting a date for the Annual Board Retreat is requested.
  M. Board adjourns to a Closed Session
   
Public Employee Performance Evaluation:  Directors of Operations and Directors of Education.
IV. Other Business
  A. Future Agenda Topics
  B. Board Meeting Check In
   

2019-20 Annual Goals:
Goal 1: Develop a well-governed organization.-Governance Committee (Recruit diverse board members from the community)
Goal 2: Students progressing towards the highest level of achievement.—Educational Excellence Committee
Goal 3: Develop a CEO Succession plan.--Governance Committee
Goal 4. Build financial capacity for a sustainable organization. (Fundraising/Marketing Plan)—Development Committee
V. Closing Items
  A. Adjourn Meeting