Final

Ventura Charter School of Arts and Global Education

Virtual Board Meeting

Date and Time

Thursday March 26, 2020 at 6:30 PM PDT

Location

Join Zoom Meeting
https://zoom.us/j/144478519
 
 
INSTRUCTIONS FOR PRESENTATIONS TO THE BOARD BY PARENTS AND THE COMMUNITY
 
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings.  The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public.  We are pleased that you are in attendance and hope that you will visit these meetings often.  We honor our partners in education.  We recognize that we are a collective group of teachers, parents, students, and community.  We encourage written and verbal communication.  Your participation is vital to the healthy operation of our school.  Our guidelines:
  1. Agendas are available to all audience members at the door to the meeting.
  2. “Request to Speak” forms are available to all audience members who wish to speak on any agenda item(s) or under the general category of “Oral Communications”.
  3. “Public Comments" is set aside for members of the audience to address the Board.  However, due to public meeting laws, the Board can only listen to your issue, not respond or take action.  These presentations are limited to five (5) minutes each and total time allotted to non-agenda items that will not exceed thirty (30) minutes.  The Board may give direction to staff to respond to your concern or you may be offered the opinion of returning with a community-requested item.
  4. With regard to items that are on the agenda, you may specify that agenda item on your request form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
  5. When addressing the Board, speakers are requested to state their name and affiliation with the School.
  6. Community members may request that a topic related to School business be placed on future agenda in accordance with the guidelines in Board Governance Policy.  Once such an item is properly agendized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item.
  7. In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities.  Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Director’s office.  To request assistance contact (805) 648-5503.
  8. Public requests for agenda and materials should be directed in writing to the Director of Operations at mary@ venturacharterschool.org. 
  9. Board agendas for regular meetings are posted 72 hours in advance at www.venturacharterschool.org and at 2060 Cameron Street, Ventura, CA  93001.

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Call the Meeting to Order
  B. Record Attendance and Guests
  C. Mission Statement
   
VCS engages every student in meaningful and supportive learning experiences to grow resilient, educated, and socially intelligent human beings.
  D. Approve the Agenda
  E. Approve Minutes
   
Board approval of the Minutes from the 1-16-20 Board meeting is requested.
    Approve minutes for Regular Board Meeting on February 20, 2020
  F. Consent Agenda
   
--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of February, 2020
--Gifts to School: $1730.29 PHD performance donation.
--Credit Cards: MGalvin:$611.48  Lisa Hildebrand: $494.63
--Approval to pay School translator $25/per hour.
--Approval of the hiring of Fidelity Ballmer as long-term para-educator substitute.
  G. Upcoming Events
   
April 16:  Board Meeting

 







 
II. Communications
 
CEO Support And Eval
  A. Public Comments
  B. President and Board Report
  C. Board Committee Reports
   

Educational Excellence Committee:  Eva Oxelson (Chair), Tom McNerney
Governance Committee:  Deanna Weik (Chair), Cecilia Johnston, Tricia McClain
Finance Committee:  Liz Smiley (Chair), Tricia McClain
CEO Support and Evaluation Committee: Tricia McClain (Chair), Deanna Weik, Cecilia Johnston
Development Committee: Adam Meyers (Chair), Liz Smiley
  D. Parent Liaison Report
  E. Teacher Report
  F. Directors' Report
  G. VCOE Director of Charter School Support and Oversight Report
III. Items Scheduled for Information, Discussion, and/or Action
 
Educational Excellence
  A. Ratification of VCS Closure
   
Board ratification of the closure of VCS until May 4, 2020 is requested.
  B. Coronavirus Update
   
The Board will hear a presentation on how VCS staff has shifted gears to meet the challenges of the school closure.
  C. Approval of the 2018 Non-profit Tax Returns
   
Board approval is requested for the attached Non Profit Tax Returns for 2018.
  D. Para Educator Job Description
   
Board approval is requested for the attached revisions to the VCS para educator job description.
  E. Remote Work Policy
   
Board approval is requested for a Remote Work Policy.
IV. Other Business
  A. Future Agenda Topics
  B. Board Meeting Check In
   

2019-20 Annual Goals:
Goal 1: Develop a well-governed organization.-Governance Committee (Recruit diverse board members from the community)
Goal 2: Students progressing towards the highest level of achievement.—Educational Excellence Committee
Goal 3: Develop a CEO Succession plan.--Governance Committee
Goal 4. Build financial capacity for a sustainable organization. (Fundraising/Marketing Plan)—Development Committee
V. Closing Items
  A. Adjourn Meeting