Final

Ventura Charter School of Arts and Global Education

Board Meeting

Date and Time

Thursday June 20, 2019 at 6:30 PM PDT

Location

2060 Cameron Street, Ventura, CA 93001 Room 12
INSTRUCTIONS FOR PRESENTATIONS TO THE BOARD BY PARENTS AND THE COMMUNITY
 
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings.  The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public.  We are pleased that you are in attendance and hope that you will visit these meetings often.  We honor our partners in education.  We recognize that we are a collective group of teachers, parents, students, and community.  We encourage written and verbal communication.  Your participation is vital to the healthy operation of our school.  Our guidelines:
  1. Agendas are available to all audience members at the door to the meeting.
  2. “Request to Speak” forms are available to all audience members who wish to speak on any agenda item(s) or under the general category of “Communications”.
  3. “Public Comments" is set aside for members of the audience to address the Board.  However, due to public meeting laws, the Board can only listen to your issue, not respond or take action.  These presentations are limited to five (5) minutes each and total time allotted to non-agenda items that will not exceed thirty (30) minutes.  The Board may give direction to staff to respond to your concern or you may be offered the option of returning with a community-requested item.
  4. With regard to items that are on the agenda, you may specify that agenda item on your request form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
  5. When addressing the Board, speakers are requested to state their name and affiliation with the School.
  6. Community members may request that a topic related to School business be placed on future agenda in accordance with the guidelines in Board Governance Policy.  If such an item is properly agendized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item.
  7. In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities.  Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Director’s office.  To request assistance contact (805) 648-5503.
  8. Public requests for agenda and materials should be directed in writing to the Director of Operations at mary@ venturacharterschool.org. 
  9. Board agendas for regular meetings are posted 72 hours in advance at www.venturacharterschool.org and at 2060 Cameron Street, Ventura, CA  93001.

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Call the Meeting to Order
  B. Approve the Agenda
  C. Record Attendance and Guests
  D. Mission Statement
   
VCS engages every student in meaningful and supportive learning experiences to grow resilient, educated, and socially intelligent human beings.
  E. Approve Minutes from the Regular Board meeting on May 21, 2019
   
Board approval of the Regular Board Meeting Minutes of May 21, 2019 is requested.
   
  F. Consent Agenda
   
1--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of May, 2019.
2--Gifts to School: Skating Plus $472.50
3.--Credit Cards: MGalvin: $2042.02, LHildebrand: $666.72
4-Personnel:
--Approve the hiring of Laurin Boland, substitute paraeducator.
--Approve the release of Sophie Fink.
--Approve the IT Coordinator FTE change from 1.0 to .81
--Approve the Counselor FTE change from .30 to .50
--Approve up to 10 additional hours for PE teacher to do testing 
 
  G. Upcoming Events
   

6/28 Office closes for July
8/1-- Office opens for the 2019-20 school year
8/3--Board Retreat 9am-3pm  200 East Santa Clara Suite 210
8/15--Regular Board Meeting 6:30 pm Room 12
8/19--Back to School Picnic 5:30-7:00 pm
8/20--Governance Committee Meeting 5:30 pm 
8/21--First Day of School
II. Communications
 
CEO Support And Eval
  A. Public Comments
  B. President and Board Report
  C. Board Committee Reports
   

Educational Excellence Committee:  Eva Oxelson (Chair), Tom McNerney
Governance Committee:  Deanna Weik (Chair), Cecilia Johnston, Tom McNerney
Finance Committee:  Liz Smiley (Chair), Tricia McClain
CEO Support and Evaluation Committee: Tricia McClain (Chair), Deanna Weik, Cecilia Johnston
Development Committee: Adam Meyers (Chair), Liz Smiley
  D. Parent Liaison Report
  E. Teacher Report
  F. Directors' Reports
   

The Board will hear a report from Kristen Moreno, Homeschool Coordinator, Lisa Hildebrand, Director of Education, and Mary Galvin, Director of Operations.
  G. VCOE Director of Charter School Support and Oversight Report
III. Items Scheduled for Information, Discussion and/or Action
 
Development
  A. The 2019-20 Local Control Action Plan
   
Board approval is requested for the final 2019-20 LCAP.
  B. 2019-20 Budget
   

Board approval is requested for the 2019-20 Budget.
  C. Proposition 30 Spending Plan for the Fiscal Year 2019-20.
   
Board approval is requested for the attached Proposition 30 Spending Plan for the 2019-20 school year.
  D. Local Agency Executive Compensation
   

In accordance with SB 1436, the legislative body shall orally report a summary of a recommendation for a final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of a local agency executive, as defined in subdivision (d) of Section 3511.1, during the open meeting in which the final action is to be taken.
  E. 2019-20 Salary Schedule
   

Board approval of the annual VCS Salary Schedule is required.
  F. CharterSafe JPA Renewal
   
Board approval of the CharterSafe Renewal for the 2019-20 school year is requested.  The 2019-20 year's premium has increased $6,357 over the current year's premium due to an increase in our Total Insurable Value (TIV) from  $340,000 last year to $385,000 this year.
  G. Personnel Policy--Classified Employee Benefits and Parents as Employees
   
A,  Currently, classified employees working less than full time are only entitled to 50% of the benefits cap so a classified employee working 80% only receives 50% of the benefits cap.  Board approval is requested to revise the policy to state that any classified employee working at least 80% FTE would receive a pro-rated amount up to the benefits cap.

B.  The current policy states: Development of a Diverse, High Quality Applicant Pool
A diverse and high quality pool of applicants is essential for selecting highly qualified instructional, administrative, and support staff. The pool of applicants must therefore meet a minimum threshold, both numerically and qualitatively. Parents of the School’s students shall not be eligible for hourly, classified, or substitute teaching positions. 

Board approval is requested to strike the words hourly and classified.
  H. Board Nominating Task Force Recommendations--Member Term Extension
   
The Board will hear the Task Force Recommendations on the extension of Board Member terms of Tricia McClain, Deanna Weik, Cecilia Johnston, and Eva Oxelson.  The Board will vote on the extensions at their regular meeting in August.
  I. Future Agenda Items
  J. Board Meeting Check-in
   
Board Goals for the 2018-19 school year:
1.  Develop a well-governed organization.
2.  Students progressing towards the highest level of achievement.
3.  Develop an effective CEO-Board Partnership.
4.  Build financial capacity for a sustainable organization.
  K. Board Adjourns to Closed Session-Public Employee Performance Evaluation
   
Directors of Education and Operations.
  L. Board Returns to Open Session
  M. Board Report of Actions Taken During Closed Session
IV. Closing Items
  A. Adjourn Meeting