Final

Ventura Charter School of Arts and Global Education

Regular Board Meeting

Date and Time

Thursday October 18, 2018 at 6:30 PM PDT

Location

2060 Cameron Street, Ventura, CA 93001
INSTRUCTIONS FOR PRESENTATIONS TO THE BOARD BY PARENTS AND THE COMMUNITY
 
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings.  The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public.  We are pleased that you are in attendance and hope that you will visit these meetings often.  We honor our partners in education.  We recognize that we are a collective group of teachers, parents, students, and community.  We encourage written and verbal communication.  Your participation is vital to the healthy operation of our school.  Our guidelines:
  1. Agendas are available to all audience members at the door to the meeting.
  2. “Request to Speak” forms are available to all audience members who wish to speak on any agenda item(s) or under the general category of “Communications”.
  3. “Public Comments" is set aside for members of the audience to address the Board.  However, due to public meeting laws, the Board can only listen to your issue, not respond or take action.  These presentations are limited to five (5) minutes each and total time allotted to non-agenda items that will not exceed thirty (30) minutes.  The Board may give direction to staff to respond to your concern or you may be offered the option of returning with a community-requested item.
  4. With regard to items that are on the agenda, you may specify that agenda item on your request form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
  5. When addressing the Board, speakers are requested to state their name and affiliation with the School.
  6. Community members may request that a topic related to School business be placed on future agenda in accordance with the guidelines in Board Governance Policy.  If such an item is properly agendized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item.
  7. In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities.  Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Director’s office.  To request assistance contact (805) 648-5503.
  8. Public requests for agenda and materials should be directed in writing to the Director of Operations at mary@ venturacharterschool.org. 
  9. Board agendas for regular meetings are posted 72 hours in advance at www.venturacharterschool.org and at 2060 Cameron Street, Ventura, CA  93001.

Agenda

Section Number Topic Number Details
I. Opening Items
 
Opening Items
  A. Call the Meeting to Order
  B. Record Attendance and Guests
  C. Mission Statement
   

As a progressive school, we educate the "whole child" by addressing the cognitive, social, emotional, and physical needs of K-8 students.  We enable students to flourish through the use of innovative curriculum and instruction that empowers them to reach their innate intellectual, creative, and leadership potentials.
  D. Approve the Agenda
  E. Approve Minutes from the Regular Board meeting on 9-20-18
   
Board approval of the Regular Board Meeting Minutes of September 20, 2018 is requested.
   
  F. Consent Agenda
   
1--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of September, 2018.
2--Gifts to School: None
3.--Credit Cards: MGalvin: $2,057.21 LHildebrand: $5,426.23
4-Personnel:  
--Ratification of the hiring of Alexander Eastman as a substitute teacher/paraeducator.
  G. Upcoming Events
   
October 22-26th:  Fall Break
October 31st:  Halloween Parade 8:30 am
November 8th:  PAC Meeting 6:30 pm Room 12
November 13th:  Governance Committee Meeting-5:30 pm
November 15th:  Finance Committee Meeting-4:30 pm
November 15th:  Regular Board Meeting--6:30 pm


 
II. Communications
 
CEO Support And Eval
  A. Public Comments
  B. President and Board Report
  C. Board Committee Reports
   

Educational Excellence Committee:  Eva Oxelson (Chair), Tom McNerney
Governance Committee:  Deanna Weik (Chair), Cecilia Johnston, Tom McNerney
Finance Committee:  Liz Smiley (Chair), Tricia McClain
CEO Evaluation Committee: Tricia McClain (Chair), Deanna Weik, Cecilia Johnston
Development Committee: Adam Meyers (Chair), Liz Smiley
  D. Parent Liaison Report
  E. Teacher Report
  F. Directors' Reports
  G. VCOE Director of Charter School Support and Oversight Report
III. Items Scheduled for Information, Discussion and/or Action
 
Development
  A. CAASPP Scores Report for 2017-18
   

The Board will hear a report of the CAASPP scores for 2017-18.
  B. Stipend for Middle School Trip Planning
   

Board approval for a $500 stipend for planning the annual Middle School trip is requested.
  C. Development Committee Job Description
   
Board Approval is requested for the attached Development Committee Job Description.
  D. Educational Excellence Committee Job Description
   
Board approval of the revised Educational Excellence Committee Job Description is requested.
  E. Internal Complaint Policy Review
   

Board discussion and approval is requested to review the Formal Investigation process of the Internal Complaint Policy with advice from VCS Counsel.
  F. Visitor Policy
   
Board approval is requested to revise the Student Records Policy on advice of VCS Counsel, PAC, and the Governance Committee.
  G. Future Agenda Items
  H. Board Meeting Check-in
   
Board Goals for the 2018-19 school year:
1.  Develop a well-governed organization.
2.  Students progressing towards the highest level of achievement.
3.  Develop an effective CEO-Board Partnership.
4.  Build financial capacity for a sustainable organization.
IV. Closing Items
  A. Adjourn Meeting