Ventura Charter School of Arts and Global Education
Regular Board Meeting
Date and Time
Thursday August 16, 2018 at 6:30 PM PDT
Location
2060 Cameron Street, Ventura, CA 93001 Room 12
INSTRUCTIONS FOR PRESENTATIONS TO THE BOARD BY PARENTS AND THE COMMUNITY
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings. The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public. We are pleased that you are in attendance and hope that you will visit these meetings often. We honor our partners in education. We recognize that we are a collective group of teachers, parents, students, and community. We encourage written and verbal communication. Your participation is vital to the healthy operation of our school. Our guidelines:
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings. The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public. We are pleased that you are in attendance and hope that you will visit these meetings often. We honor our partners in education. We recognize that we are a collective group of teachers, parents, students, and community. We encourage written and verbal communication. Your participation is vital to the healthy operation of our school. Our guidelines:
- Agendas are available to all audience members at the door to the meeting.
- “Request to Speak” forms are available to all audience members who wish to speak on any agenda item(s) or under the general category of “Communications”.
- “Public Comments" is set aside for members of the audience to address the Board. However, due to public meeting laws, the Board can only listen to your issue, not respond or take action. These presentations are limited to five (5) minutes each and total time allotted to non-agenda items that will not exceed thirty (30) minutes. The Board may give direction to staff to respond to your concern or you may be offered the option of returning with a community-requested item.
- With regard to items that are on the agenda, you may specify that agenda item on your request form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
- When addressing the Board, speakers are requested to state their name and affiliation with the School.
- Community members may request that a topic related to School business be placed on future agenda in accordance with the guidelines in Board Governance Policy. If such an item is properly agendized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item.
- In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities. Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Director’s office. To request assistance contact (805) 648-5503.
- Public requests for agenda and materials should be directed in writing to the Director of Operations at mary@ venturacharterschool.org.
- Board agendas for regular meetings are posted 72 hours in advance at www.venturacharterschool.org and at 2060 Cameron Street, Ventura, CA 93001.
Agenda
| I. | Opening Items | |
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Opening Items
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| A. | Call the Meeting to Order | |
| B. | Record Attendance and Guests | |
| C. | Mission Statement | |
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As a progressive school, we educate the "whole child" by addressing the cognitive, social, emotional, and physical needs of K-8 students. We enable students to flourish through the use of innovative curriculum and instruction that empowers them to reach their innate intellectual, creative, and leadership potentials. |
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| D. | Approve the Agenda | |
| E. | Approve Minutes from the Regular Board meeting on 6-21-18 and the Annual Retreat on 8-11-18. | |
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Board approval of the Regular Board Meeting Minutes of June 21 and Minutes from the Annual Board Retreat Meeting on August 11, 2018 is requested.
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| F. | Consent Agenda | |
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1--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of June and July, 2018.
2--Gifts to School: 0 3--Credit Cards: MGalvin: $1736.24 ; LHildebrand: 4-Personnel: --Approval of the increase of the Psychologist FTE from .30 to .40. |
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| G. | Upcoming Events | |
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Back to School Picnic: August 20th 5:30 pm-7pm
First Day of School: August 22nd 8:15 am New VCS Parent Meeting: August 27th 6:30pm Back to School Night: September 4th 6:30pm Strategic Planning Retreat: September 8th 9am-3pm Crowne Plaza Board Governance Training: September 11th, 5pm-7pm VCOE Regular Board Meeting: September 20th, 6:30pm |
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| II. | Communications | |
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CEO Support And Eval
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| A. | Public Comments | |
| B. | Board Correspondence | |
| C. | President and Board Report | |
| D. | Board Committee Reports | |
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Governance Committee: Cece Johnston, Deanna Weik Finance Committee: Tricia McClain, Educational Excellence Committee: Eva Oxelson, Tricia McClain Facility Committee: Tracey Reineke, Cecilia Johnston CEO Evaluation Committee: Deanna Weik, Cecilia Johnston, Tracey Reineke |
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| E. | Parent Liaison Report | |
| F. | Teacher Report | |
| G. | Directors' Reports | |
| H. | VCOE Director of Charter School Support and Oversight Report | |
| III. | Items Scheduled for Information, Discussion and/or Action | |
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Development
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| A. | Year End Parent and Student Survey Results | |
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The Board will hear a presentation of the year -end parent and student survey results.
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| B. | 2018-19 Unaudited Actuals | |
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Board approval is requested for the 2018-19 Unaudited Actuals.
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| C. | Proposition 30 Revised Spending Plan for Fiscal Year 2018-19 | |
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Board approval is requested for the attached Proposition 30 Spending Plan for Fiscal Year 2018-19.
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| D. | Substitute Pay | |
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Board approval is requested to increase our daily substitute teacher rate from $115 per day to $125 per day to help with the substitute shortage--additional cost to budget would be approximately $1,800.
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| E. | 2018-19 Curriculum Adoption | |
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Board approval is requested for the attached curriculum for the 2018-19 school year. |
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| F. | Immigration Policy | |
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AB 699 requires that every school include immigration status as a protected class for student and family rights in July. Board discussion as to how to meet this requirement is requested.
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| G. | Attendance Policy Revision | |
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Board approval is requested for the addition of the following in the VCS Attendance Policy. |
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| H. | Independent Study Policy Amendment. | |
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Board approval is requested for the following amendment:
Short term Independent Study will not be available until after the first week of school. |
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| I. | Personnel Policy | |
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Board approval is requested for the attached amendments to the Personnel Policy regarding Leaves of Absences.
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| J. | Board Member Selection Policy | |
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Board approval is requested for the attached revisions to the Board Member Selection Policy.
https://docs.google.com/document/d/1o4KOt3Q4oxpjA1MpEgSbJKQE08SftWWBZ9LJEDScmh8/edit?ts=5b6e16b3 |
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| K. | Board Secretary Position | |
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Board nominations and approval of the following is requested: Board Secretary |
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| L. | Board Committees | |
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Board discussion and selection of Committee membership is requested.
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| M. | Board Meeting Check-in | |
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The Board will discuss the meeting/procedures and alignment of its annual goals.
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| N. | Future Agenda Items | |
| IV. | Closing Items | |
| A. | Adjourn Meeting | |