Final

Ventura Charter School of Arts and Global Education

Regular Board Meeting

Date and Time

Monday December 18, 2017 at 2:00 PM PST

Location

855 Partridge Drive, Ventura, CA 93003. 1st floor Sycamore Room.
INSTRUCTIONS FOR PRESENTATIONS TO THE BOARD BY PARENTS AND THE COMMUNITY
 
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings.  The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public.  We are pleased that you are in attendance and hope that you will visit these meetings often.  We honor our partners in education.  We recognize that we are a collective group of teachers, parents, students, and community.  We encourage written and verbal communication.  Your participation is vital to the healthy operation of our school.  Our guidelines:
  1. Agendas are available to all audience members at the door to the meeting.
  2. “Request to Speak” forms are available to all audience members who wish to speak on any agenda item(s) or under the general category of “Communications”.
  3. “Public Comments" is set aside for members of the audience to address the Board.  However, due to public meeting laws, the Board can only listen to your issue, not respond or take action.  These presentations are limited to five (5) minutes each and total time allotted to non-agenda items that will not exceed thirty (30) minutes.  The Board may give direction to staff to respond to your concern or you may be offered the option of returning with a community-requested item.
  4. With regard to items that are on the agenda, you may specify that agenda item on your request form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
  5. When addressing the Board, speakers are requested to state their name and affiliation with the School.
  6. Community members may request that a topic related to School business be placed on future agenda in accordance with the guidelines in Board Governance Policy.  If such an item is properly agendized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item.
  7. In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities.  Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Director’s office.  To request assistance contact (805) 648-5503.
  8. Public requests for agenda and materials should be directed in writing to the Director of Operations at mary@ venturacharterschool.org. 
  9. Board agendas for regular meetings are posted 72 hours in advance at www.venturacharterschool.org and at 2060 Cameron Street, Ventura, CA  93001.

Agenda

     
I. Opening Items
 
Opening Items
  A. Call the Meeting to Order
  B. Record Attendance and Guests
  C. Mission Statement
   

As a progressive school, we educate the "whole child" by addressing the cognitive, social, emotional, and physical needs of K-8 students.  We enable students to flourish through the use of innovative curriculum and instruction that empowers them to reach their innate intellectual, creative, and leadership potentials.
  D. Approve the Agenda
  E. Approve Minutes
   
Board approval of the Regular Board Meeting Minutes of November 16, 2017 is requested.
  F. Consent Agenda
   
1--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of October, 2017.
2--Gifts to School: Patagonia:  $40; Escrip:45.32; Amazon Smile: $117.30       
3--Credit Cards:  MGalvin: $288.76 LHildebrand: $1380.15
4-Personnel:  None


 
  G. Upcoming Events
   
Winter Break: until 1/18/17
Regular Board Meeting: January 18th--6:30 pm


 
II. Communications
 
CEO Support And Eval
  A. Public Comments
  B. Board Correspondence
  C. President and Board Report
  D. Board Committee Reports
   

Governance Committee:  Jane Meyer, Cece Johnston, Deanna Weik
Finance Committee:  Tricia McClain, Jane Meyer
Educational Excellence Committee: Eva Oxelson, Tricia McClain
Facility Committee:  Tracey Reineke, Cecilia Johnston
CEO Evaluation Committee:  Deanna Weik, Cecilia Johnston, Tracey Reineke
  E. Parent Liaison Report
  F. Teacher Report
  G. Directors' Reports
  H. VCOE Director of Charter School Support and Oversight Report
  I. Local Control Action Plan (LCAP) Update
   
2017-18 Goals
Goal 1: Improve student achievement for all VCS students.
Goal 2: Implement California State Standards through Project Based Learning
Goal 3:  Create a safe welcoming inclusive climate for all students and their families.
III. Items Scheduled for Information, Discussion and/or Action
 
Development
  A. Update on Thomas Fire
   
The Board will hear an update of the Thomas Fire, its affect on the school, and the plans to re-open in January.
  B. Independent Contractor Pay
   
Board discussion and decision is requested regarding paying our Independent Contractors for the fire days.
  C. 8th Grade Trip to Ashland, Oregon
   
Board approval is requested for the 8th Grade trip to Ashland, Oregon the week of May 21-26, 2018.
  D. Personnel Policy
   
Board approval is requested to extend Bereavement leave to Classified employees.
  E. VCS Admissions Policy
   

Board approval for the following clarification on sibling preference is requested.

  1. Siblings of students currently enrolled in the school (An application for the sibling must be submitted by the Lottery date. These applications will be given priority if the older sibling is already in attendance and will continue attending VCS.)
  F. Board Member Terms
   

A brief discussion and check in is requested regarding board member terms/dates.
  G. Board Meeting Check-in
   
The Board will discuss the meeting/procedures.
  H. Future Agenda Items
IV. Closing Items
  A. Adjourn Meeting