Ventura Charter School of Arts and Global Education
Board Meeting
Date and Time
Tuesday August 15, 2017 at 6:30 PM PDT
Location
2060 Cameron Street, Ventura, CA 93003 Room 12
INSTRUCTIONS FOR PRESENTATIONS TO THE BOARD BY PARENTS AND THE COMMUNITY
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings. The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public. We are pleased that you are in attendance and hope that you will visit these meetings often. We honor our partners in education. We recognize that we are a collective group of teachers, parents, students, and community. We encourage written and verbal communication. Your participation is vital to the healthy operation of our school. Our guidelines:
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings. The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public. We are pleased that you are in attendance and hope that you will visit these meetings often. We honor our partners in education. We recognize that we are a collective group of teachers, parents, students, and community. We encourage written and verbal communication. Your participation is vital to the healthy operation of our school. Our guidelines:
- Agendas are available to all audience members at the door to the meeting.
- “Request to Speak” forms are available to all audience members who wish to speak on any agenda item(s) or under the general category of “Communications”.
- “Public Comments" is set aside for members of the audience to address the Board. However, due to public meeting laws, the Board can only listen to your issue, not respond or take action. These presentations are limited to five (5) minutes each and total time allotted to non-agenda items that will not exceed thirty (30) minutes. The Board may give direction to staff to respond to your concern or you may be offered the option of returning with a community-requested item.
- With regard to items that are on the agenda, you may specify that agenda item on your request form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
- When addressing the Board, speakers are requested to state their name and affiliation with the School.
- Community members may request that a topic related to School business be placed on future agenda in accordance with the guidelines in Board Governance Policy. If such an item is properly agendized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item.
- In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities. Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Director’s office. To request assistance contact (805) 648-5503.
- Public requests for agenda and materials should be directed in writing to the Director of Operations at mary@ venturacharterschool.org.
- Board agendas for regular meetings are posted 72 hours in advance at www.venturacharterschool.org and at 2060 Cameron Street, Ventura, CA 93001.
Agenda
| I. | Opening Items | |
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Opening Items
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| A. | Call the Meeting to Order | |
| B. | Record Attendance and Guests | |
| C. | Mission Statement | |
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As a progressive school, we educate the "whole child" by addressing the cognitive, social, emotional, and physical needs of K-8 students. We enable students to flourish through the use of innovative curriculum and instruction that empowers them to reach their innate intellectual, creative, and leadership potentials. |
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| D. | Approve the Agenda | |
| E. | Approve Minutes | |
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Board approval of the Regular Board Meeting Minutes of June 20, 2017 is requested.
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| Approve minutes for Board Meeting on June 20, 2017 | ||
| F. | Approve Minutes | |
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The Board will approve the minutes from the Board Retreat meeting on 8/5/17. |
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| Approve minutes for Annual Board Retreat Meeting on August 5, 2017 | ||
| G. | Consent Agenda | |
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1--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of June-July, 2017.
2--Gifts to School: None 3--Credit Cards: L.Hildebrand: 9.95 MGalvin: 415.00 4-Personnel: --Approval of the resignation of Annamarie Espinosa --Approval of the hiring of Alejandra Rincon as Accounting Assistant FTE 1.0 --Approval of the resignation/release of Alejandra Rincon. --Approval of the hiring of Bailey Donahue as Accounting Assistant FTE 1.0 5. Approval of the Addendum to Contract for Professional Services with Vicenti, Lloyd, & Stutzman, LLP (Name change) |
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| H. | Upcoming Events | |
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All Campus Work Day: August 20th--9:00 am
Back to School Picnic: August 21st- 5:30 pm-7:00 pm First Day of School: August 23rd New Parent Meeting: August 28th--6:30 pm All Parent Meeting: September 5th--6:30 pm PAC Meeting: September 7th--6:30 pm Regular Board Meeting: September 14th--6:30 pm |
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| II. | Communications | |
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CEO Support And Eval
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| A. | Public Comments | |
| B. | Board Correspondence | |
| C. | President and Board Report | |
| D. | Board Committees for 2017-18 | |
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The Board will determine which members will be on which committees:
Governance Committee: Finance Committee: Educational Excellence Committee: Facility Committee: CEO Evaluation Committee: |
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| E. | Parent Liaison Report--NONE | |
| F. | Teacher Report--None | |
| G. | Directors' Reports | |
| H. | VCOE Director of Charter School Support and Oversight Report | |
| I. | Local Control Action Plan (LCAP) Update | |
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2017-18 Goals
Goal 1: Improve student achievement for all VCS students. Goal 2: Implement California State Standards through Project Based Learning Goal 3: Create a safe welcoming inclusive climate for all students and their families. |
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| III. | Items Scheduled for Information, Discussion and/or Action | |
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Development
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| A. | Accounting Assistant and Administrative Assistant Positions | |
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Board approval is requested to increase the Accounting Assistant position from .875 to 1.0 and the Administrative Assistant position from .50 FTE to .81245
Budget impact: Accting Asst: $14,500 and Admin. Asst: $9,119. Total: $23,619 |
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| B. | Unaudited Actuals 2016-17 | |
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Board approval is requested for the Unaudited Actuals from 2016-17. |
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| C. | 2017-18 Prop 30 Report | |
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Board approval is requested for the 2017-18 Prop 30 Report.
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| D. | Suicide Prevention Policy | |
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Board approval is requested for the attached Suicide Prevention Policy. |
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| E. | VCS Bylaws | |
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Board discussion and revision of attached bylaws is requested. See Article VII Section 3, 7, and 23.
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| F. | Governance and Academic Excellence Committee Descriptions | |
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The Board will discuss and vote on descriptions for Governance and Educational Excellence Committees.
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| G. | Comparable Compensation Data for Charter School CEOs/Executive Directors | |
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The Board will review comparable compensation data for charter school CEOs/Executive Directors. |
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| H. | CLOSED SESSION | |
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Board adjourns to Closed Session. |
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| I. | OPEN SESSION/DISCUSSION/ACTION ITEM | |
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The Board returns to Open Session. |
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| J. | Possible Board Approval of Resolution Regarding Executive Compensation. | |
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Possible Board approval of Employment Agreements for the Director of Operations and the Director of Education. |
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| K. | Board Meeting Check-in | |
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The Board will discuss the meeting/procedures.
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| L. | Future Agenda Items | |
| IV. | Closing Items | |
| A. | Adjourn Meeting | |