Final

Ventura Charter School of Arts and Global Education

Board Meeting

Date and Time

Tuesday October 18, 2016 at 6:30 PM PDT

Location

2060 Cameron Street, Ventura, CA 93001 Room 13
INSTRUCTIONS FOR PRESENTATIONS TO THE BOARD BY PARENTS AND THE COMMUNITY
 
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings.  The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public.  We are pleased that you are in attendance and hope that you will visit these meetings often.  We honor our partners in education.  We recognize that we are a collective group of teachers, parents, students, and community.  We encourage written and verbal communication.  Your participation is vital to the healthy operation of our school.  Our guidelines:
  1. Agendas are available to all audience members at the door to the meeting.
  2. “Request to Speak” forms are available to all audience members who wish to speak on any agenda item(s) or under the general category of “Communications”.
  3. “Public Comments" is set aside for members of the audience to address the Board.  However, due to public meeting laws, the Board can only listen to your issue, not respond or take action.  These presentations are limited to five (5) minutes each and total time allotted to non-agenda items that will not exceed thirty (30) minutes.  The Board may give direction to staff to respond to your concern or you may be offered the option of returning with a community-requested item.
  4. With regard to items that are on the agenda, you may specify that agenda item on your request form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
  5. When addressing the Board, speakers are requested to state their name and affiliation with the School.
  6. Community members may request that a topic related to School business be placed on future agenda in accordance with the guidelines in Board Governance Policy.  If such an item is properly agendized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item.
  7. In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities.  Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Director’s office.  To request assistance contact (805) 648-5503.
  8. Public requests for agenda and materials should be directed in writing to the Director of Operations at mary@ venturacharterschool.org. 
  9. Board agendas for regular meetings are posted 72 hours in advance at www.venturacharterschool.org and at 2060 Cameron Street, Ventura, CA  93001.

Agenda

     
I. Opening Items
 
Opening Items
  A. Call the Meeting to Order
  B. Record Attendance and Guests
  C. Mission Statement
   

As a progressive school, we educate the "whole child" by addressing the cognitive, social, emotional, and physical needs of K-8 students.  We enable students to flourish through the use of innovative curriculum and instruction that empowers them to reach their innate intellectual, creative, and leadership potentials.
  D. Approve the Agenda
  E. Approve Minutes
   
Board approval of the Regular Board Meeting Minutes of September 20, 2016 is requested.
  F. Consent Agenda Items
   
1.   Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of September, 2016.
2.   Gifts to School: Escrip: $42.57
3.   Credit Card: MGalvin:$462.90 ; LHildebrand: $1023.99
4.   Personnel: 
---To hire Makenna Kuresa as Intervention Teacher ($42.80 hourly)
---To hire Kelli Martin as a substitute teacher.
--To hire Jeri Nieberding as a substitute teacher.
--To hire Eugenia Eichstetter as a substitute teacher.
5. Addition of Intervention Teacher/salary on the Miscellaneous Salary Schedule
  G. Upcoming Events
   
Fall Break:  October 24-28th
PAC Meeting:  November 10th, 6:30 pm. Room 13
Board Meeting:  November 15th, 6:30 pm  Room 13
Thanksgiving Feast, November 16th, Camp Comfort 8:30 am
Annual Programmatic Audit at VCOE, November 28th, 6:00 pm, Camarillo
II. Communications
 
CEO Support And Eval
  A. Public Comments
  B. Board Correspondence
  C. President and Board Report
  D. Board Committee Reports
   
Governance Committee:  Cecilia Johnston, Jane Meyer
Finance Committee:  Tricia McClain, Jane Meyer
Academic Excellence Committee:  Eva Oxelson, Tricia McClain
Facility Committee: Tracey Reineke, Cecilia Johnston
CEO Evaluation Committee:  Tracey Reineke, Cecilia Johnston, Beckie Willhite
  E. Parent Liaison Report
  F. Teacher Report
  G. Directors' Reports
  H. VCOE Director of Charter School Support and Oversight Report
  I. Local Control Action Plan (LCAP) Update
III. Items Scheduled for Information, Discussion and/or Action
 
Development
  A. Technology Survey Results
   

The Board will see a presentation of the results of the Staff/Student Technology Survey.
  B. Procurement and Contract Policy
   
The Board reviewed and made revisions to this policy in August and is requested to approve as discussed.
  C. VCS Field Trip and Student Transportation Policy
   
The Board is requested to approve the attached Field Trip and Student Transportation Policy which are currently two separate policies and which has been merged with additional language.
  D. School Calendar Draft for 2017-18
   
The Board is requested to approve a draft of the 2017-18 calendar. 
  E. VCS Conflict of Interest Policy
   

The Board is requested to approve the attached revisions to the VCS Conflict of Interest Policy as required by the Ventura County Board of Supervisors.
  F. 2016-17 Board Goals-Work Plan
   

The Board will discuss its goals for the 2016-17 school year.
  G. Board Meeting Check-in
   
The Board will discuss the meeting/procedures.
  H. Future Agenda Items
IV. Closing Items
  A. Adjourn Meeting