Final

Ventura Charter School of Arts and Global Education

Board Meeting

Date and Time

Tuesday August 16, 2016 at 6:30 PM PDT

Location

2060 Cameron Street Ventura, CA 93001 Room 17
INSTRUCTIONS FOR PRESENTATIONS TO THE BOARD BY PARENTS AND THE COMMUNITY
 
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings.  The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public.  We are pleased that you are in attendance and hope that you will visit these meetings often.  We honor our partners in education.  We recognize that we are a collective group of teachers, parents, students, and community.  We encourage written and verbal communication.  Your participation is vital to the healthy operation of our school.  Our guidelines:
  1. Agendas are available to all audience members at the door to the meeting.
  2. “Request to Speak” forms are available to all audience members who wish to speak on any agenda item(s) or under the general category of “Communications”.
  3. “Public Comments" is set aside for members of the audience to address the Board.  However, due to public meeting laws, the Board can only listen to your issue, not respond or take action.  These presentations are limited to five (5) minutes each and total time allotted to non-agenda items that will not exceed thirty (30) minutes.  The Board may give direction to staff to respond to your concern or you may be offered the option of returning with a community-requested item.
  4. With regard to items that are on the agenda, you may specify that agenda item on your request form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
  5. When addressing the Board, speakers are requested to state their name and affiliation with the School.
  6. Community members may request that a topic related to School business be placed on future agenda in accordance with the guidelines in Board Governance Policy.  If such an item is properly agendized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item.
  7. In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities.  Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Director’s office.  To request assistance contact (805) 648-5503.
  8. Public requests for agenda and materials should be directed in writing to the Director of Operations at mary@ venturacharterschool.org. 
  9. Board agendas for regular meetings are posted 72 hours in advance at www.venturacharterschool.org and at 2060 Cameron Street, Ventura, CA  93001.

Agenda

     
I. Opening Items
 
Opening Items
  A. Call the Meeting to Order
  B. Record Attendance and Guests
  C. Mission Statement
   

As a progressive school, we educate the "whole child" by addressing the cognitive, social, emotional, and physical needs of K-8 students.  We enable students to flourish through the use of innovative curriculum and instruction that empowers them to reach their innate intellectual, creative, and leadership potentials.
  D. Approve the Agenda
  E. Approve Minutes
   
Board approval of the Regular Board Meeting Minutes of June 23, 2016 and of the Annual Retreat Meeting of August 6, 2016  is requested.
  F. Consent Agenda Items
   
1.   Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of June and July, 2016.
2.   Gifts to School: SAGE Grant $1,000; Escrip $35.21
3.   Credit Card: MGalvin:  $25.00; LHildebrand: $543.11
4.   Personnel: 
---To accept the resignation of Casey Landry for the IT Coordinator position.
---To hire Jesus Palacios for IT Coordinator position at 1.0 FTE.
---To accept the resignation of Amanda Pribyl, paraeducator.
---To accept the resignation of Kate Danker, paraeducator
---To accept the resignation of Josiah Fernandez, paraeducator
---To accept the resignation of Melody Alvarez, paraeducator
---To hire Erin Looker, Laura Bingham, Ivy Brown, and Hector Rodriguez for Kickstart/Intervention Teachers.
II. Communications
 
CEO Support And Eval
  A. Public Comments
  B. Board Correspondence
  C. President and Board Report
  D. Board Committee Reports
   
Board Selection Committee:
Finance Committee:
Strategic Planning Committee:
Facility Committee:
  E. Parent Liaison Report
  F. Teacher Report
  G. Homeschool Coordinator Report
  H. Directors' Reports
  I. VCOE Director of Charter School Support and Oversight Report
  J. Local Control Action Plan (LCAP) Update
III. Items Scheduled for Information, Discussion and/or Action
 
Development
  A. 2016-17 Board Goals-Work Plan
   

The Board will discuss its goals for the 2016-17 school year.
  B. Board Membership-Terms
   

The Board will discuss the current makeup of its members and terms.
  C. Board Meeting Dates for 2016-17
   

The Board will discuss and vote on meeting dates for 2016-17.
  D. Contracts Policy
   
The Board will hear a review of a proposed Contracts policy and will be asked to approve it in August.
  E. Per Diem Travel Meal Allowance
   

Board approval is requested to increase the travel meal per diem from $20 to $40.
  F. St. Paul's MOU
  G. Homeschool Grade Span
   

Board discussion and decision is requested regarding the proposal of limiting Homeschool Enrollment to Grades K-5 only.
  H. Final 2015-16 Prop 30 Education Protection Account Expenditure of Funds
   
The language of Proposition 30 requires that each LEA " . . . shall have sole authority to determine how the moneys received from the Education Protection Account are spent in the school or schools within its jurisdiction, provided, however, that the appropriate governing board or body shall make these spending determinations in open session of a public meeting of the governing board or body and shall not use any of the funds from the Education Protection Account for salaries or benefits of administrators or any other administrative costs."
  I. Approval of 2013-14 Unaudited Actuals
   
Per Education Code 42100, Charter schools are required to submit the 2015-16 year?end financial data (unaudited actuals financial reports) to the CDE via authorizing agency, either in the SACS format or in the approved Alternative Form. The unaudited actuals financial reports submitted as required by Education Code Section 42100 have been deemed to also satisfy the reporting requirement of Education Code Section 47604.33.
  J. Board Meeting Check-in
   
The Board will discuss the meeting/procedures.
IV. Future Agenda Items
V. Closing Items
  A. Adjourn Meeting