Final

Ventura Charter School of Arts and Global Education

Regular Board Meeting - June

Date and Time

Thursday June 26, 2025 at 6:30 PM PDT

Location

Ventura Charter School of Arts and Global Education

2060 Cameron Street

Ventura, CA 93001

 

Room 20

INSTRUCTIONS FOR PRESENTATIONS TO THE BOARD BY PARENTS AND THE COMMUNITY
 
The Ventura Charter School of Arts and Global Education (“School”) welcomes your participation at the School’s Board meetings.  The purpose of the public meeting of the Board of Directors (“Board”) is to conduct the affairs of the School in public.  We are pleased that you are in attendance and hope that you will visit these meetings often.  We honor our partners in education.  We recognize that we are a collective group of teachers, parents, students, and community.  We encourage written and verbal communication.  Your participation is vital to the healthy operation of our school.  Our guidelines:
  1. Agendas are available to all audience members at the door to the meeting and online at venturacharterschool.org
  2. “Request to Speak” forms are available to all audience members who wish to speak on any agenda item(s) or under the general category of “Oral Communications”.
  3. “Public Comments" is set aside for members of the audience to address the Board.  However, due to public meeting laws, the Board can only listen to your issue, not respond or take action.  These presentations are limited to five (5) minutes each and total time allotted to non-agenda items that will not exceed thirty (30) minutes.  The Board may give direction to staff to respond to your concern or you may be offered the opinion of returning with a community-requested item.
  4. With regard to items that are on the agenda, you may specify that agenda item on your request form and you will be given an opportunity to speak for up to five (5) minutes when the Board discusses that item.
  5. When addressing the Board, speakers are requested to state their name and affiliation with the School.
  6. Community members may request that a topic related to School business be placed on future agenda in accordance with the guidelines in Board Governance Policy.  Once such an item is properly agendized and publicly noticed, the Board can discuss, respond, and possibly act upon such an item.
  7. In compliance with the Americans with Disabilities Act (ADA) and upon request, the School may furnish reasonable auxiliary aids and services to qualified individuals with disabilities.  Individuals who require appropriate alternative modification of the agenda in order to participate in Board meetings are invited to contact the Director’s office.  To request assistance contact (805) 648-5503.
  8. Public requests for agenda and materials should be directed in writing to the Executive Director at lisa.h@venturacharterschool.us 
  9. Board agendas for regular meetings are posted 72 hours in advance at www.venturacharterschool.org and at 2060 Cameron Street, Ventura, CA  93001.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 6:30 PM
 
Opening Items
 
  A. Call the Meeting to Order   Liz Smiley
  B. Record Attendance and Guests   Liz Smiley
  C. Mission Statement   Liz Smiley 1 m
   

VCS engages every student in meaningful and supportive learning experiences to grow resilient, educated, and socially intelligent human beings.

  
  D. Approval of Minutes for the Regular Board Meeting for May 29, 2025 Approve Minutes Liz Smiley 5 m
   

Board approval of the attached minutes is requested.

  
     
  E. Approval of the Agenda Vote Liz Smiley 1 m
  F. Consent Agenda Vote Lisa Hildebrand 5 m
   

All items listed under consent are considered to be routine and may be enacted by approval of a single motion. There will be no separate discussion of these items; however, any item may be removed from the consent agenda upon request of any member of the Board and acted upon separately.

--Ratification of attached check register, purchase orders, summary of revenue and expenditures for the month of May, 2025.


--Gifts to School: 

                        $1,000 - anonymous

 

 

--Credit Cards: 

February

                         LHildebrand: $1,219.68

                         CSandbach:  $2,122.68

 

-Personnel: 

      Resignation of:

                          -Shelly Ballmer - Teacher FTE 1.0 - Last Day: 06/13/2025

                          -Paige Olson - Teacher FTE 1.0 - Last Day: 06/13/2025

                          -Michelle Landeros - Educational Specialist FTE 1.0 - Last Day: 06/13/2025

 

      Hiring of:

                           -Annaliisa Garcia - Teacher FTE 1.0

                           -Karen Roth - Teacher FTE 1.0

                           -Courtney Ford - Education Specialist FTE 1.0

 

 

 

 

 

 


 

  
  G. Upcoming Events   Lisa Hildebrand 2 m
   

--July 1 - July 31 - VCS Office Closed

--August 1 - VCS Office Reopens

--August - Board Retreat (TBD)

 

 

 

  
II. Communications 6:44 PM
  A. Public Comments FYI Liz Smiley 5 m
  B. President and Board Report FYI Liz Smiley 5 m
  C. Board Committee Reports FYI Liz Smiley 5 m
   

24/25 Board Committee Members:

 

Governance Committee: Liz Smiley (Chair), Tricia McClain, Tom McNerney 

Finance Committee: Sam Estes (Chair), Tom McNerney, Erika Dowd 

CEO Support and Evaluation Committee: Liz Smiley (Chair), Sam Estes, Skye Stifel

Fundraising Liaison: Sam Estes

  
  D. Teacher Report Discuss Jenny Barley 10 m
   

Teacher Report Slide Show

  
  E. Directors' Report FYI Lisa Hildebrand 5 m
   
The Board will hear a report from the Assistant Director and the Executive Director.
  
  F. VCOE Director of Charter School Support and Oversight Report FYI Marlo Hartsuyker 5 m
III. Items Scheduled for Information, Discussion, and/or Action 7:19 PM
  A. Board Nominating Committee FYI Lisa Hildebrand 5 m
   

The Board Nominating Committee will make a recommendation for Tricia McClain to extend for another term. 

  
  B. Approval of the 2025-2026 Local Control Accountability Plan Vote Lisa Hildebrand 20 m
   

The LCAP is intended as a comprehensive planning tool to support student outcomes and is an important component of the LCFF. Under the LCFF, all LEAs including school districts, COEs, and charter schools are required to prepare an LCAP, which describes how they intend to meet annual goals for all pupils, with specific activities to address state and local priorities identified pursuant to EC sections 52060(d), 52066(d), and 47605.

 


The LCAP is a three-year plan that describes the goals, actions, services, and expenditures to support positive student outcomes that address state and local priorities. The LCAP provides an opportunity for LEA's to share their stories of how, what, and why programs and services are selected to meet their local needs.

 

This LCAP includes slight revisions to metrics and action steps with associated expenditures. The LCAP has been drafted with feedback from students, teachers, staff, administration, parents, and board members. 

 

The 2025-26 LCAP also includes the following supplemental documents

                                                    i.     2025-26 Budget Overview for Parents

                                                   ii.     2024-25 LCAP Federal Addendum

                                                  iii.     2024-25 Local Indicator Self-Reflection

 


The State Board of Education (SBE) approved standards for the local indicators that support a local educational agency (LEA) in measuring and reporting progress within the appropriate priority area. The approved performance standards require a LEA to:

 

  • Annually measure its progress in meeting the requirements of the specific LCFF priority.
  • Report the results as part of a non-consent item at a regularly scheduled public meeting of the local governing board/body in conjunction with the adoption of the LCAP.
  • Report results to the public through the Dashboard utilizing the SBE-adopted self-reflection tools for each local indicator.


 

The Local Control and Accountability Plan (LCAP) Federal Addendum is meant to supplement the LCAP to ensure that eligible LEAs have the opportunity to meet the Local Educational Agency (LEA) Plan provisions of the Every Student Succeeds Act (ESSA). The LCAP Federal Addendum Template must be completed and submitted to the California Department of Education (CDE) to apply for ESSA funding. LEAs are encouraged to review the LCAP Federal Addendum annually with their LCAP, as ESSA funding should be considered in yearly strategic planning.

  
  C. Approval – 2025 Comprehensive School Safety Plan (CSSP) Update, including Extreme-Weather Annex & Instructional Continuity Plan (ICP) Vote Lisa Hildebrand 10 m
   

 

California Education Code §§ 32280-32288 requires the governing board to annually review and adopt a Comprehensive School Safety Plan (CSSP). Recent legislation (AB 167/Ed. Code § 32282 (a)(3)) adds an Instructional Continuity Plan (ICP) component that must be incorporated in every CSSP by July 1, 2025 to ensure students receive in-person or remote instruction within 10 instructional days of an emergency. An Extreme Weatehr Plan has also been added to the Safety Plan.

  
  D. Approval of the 2025-2026 Adopted Budget Vote Rudy Calasin 25 m
   

Approval of the attached is requested.

  
  E. Appproval of the 2025-2026 Proposition 30 Spending Plan Vote Rudy Calasin 5 m
   

Approval of the attached is requested.
 

Proposition 30, Schools and Local Public Safety Protection Act of 2012, approved by the voters on November 6, 2012, temporarily increases the states sales tax rate for all taxpayers and the personal income tax rates for upper-income taxpayers. Proposition 30 specifies that LEAs may not use EPA funds for salaries or benefits of administrators or any other administrative costs.

 

  
  F. Approval of the 2025-2026 Salary Schedule Vote Rudy Calasin 5 m
   

Board approval of the attached is requested. 

  
  G. Approval of the L:ocal Agency Executive Compensation Report Vote Rudy Calasin 5 m
   

In accordance with SB 1436, the legislative body shall orally report a summary of a recommendation for a final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of a local agency executive, as defined in subdivision (d) of Section 3511.1, during the open meeting in which the final action is to be taken.

  
  H. Approval of the 2025-2026 Consolidated Application (Spring Release) Vote Rudy Calasin 5 m
   

Approval of the attached is requested.

 

  1. The Consolidated Application (ConApp) is used by the California Department of Education (CDE) to distribute categorical funds from various federal programs to county offices, school districts, and direct-funded charter schools throughout California.
  
  I. Approval of the 2024-25 Proposition 28 Annual Report Vote Rudy Calasin 10 m
   


This annual report must be board approved, submitted to the CDE through the Arts and Music in Schools Portal, and posted to the LEA's website

  
  J. Approval of the EL Education 25/26 Contract Vote Lisa Hildebrand 5 m
   

Approval of the attached is requested.

  
  K. Approval of the Charter Safe Contract Renewal Vote Lisa Hildebrand 5 m
   

Board approval of the attached is requested.

  
  L. Apollo 25/26 Contract Vote Lisa Hildebrand 5 m
   

Approval of the attached is requested.

  
  M. Resignation of a Board Member FYI Lisa Hildebrand 5 m
   

Skye Stifel will resign effective June 26, 2025.

  
IV. Other Business 9:09 PM
  A. Future Topics Discuss Lisa Hildebrand 5 m
   

--St. Paul Lease Agreement

  
  B. Board Meeting Check In Discuss Liz Smiley 5 m
   

VCS Board Goals for the 2024/2025 School Year:

 

Goal 1: Develop a well-governed organization- Governance Committee (Recruit diverse board members from the community, review/revise annual board survey.) 

Goal 2: Students progressing towards the highest level of achievement. 

Goal 3: Build community presence/outreach for a sustainable organization (Marketing plan, increase enrollment and a waiting list, promote VCS as a leader in education in Ventura County)

  
V. Closed Session 9:19 PM
  A. Motion to go to Closed Session Vote Liz Smiley 45 m
   

Public Employee Performance Evaluation

  
  B. Return to Regular Session FYI Liz Smiley 5 m
  C. Report of Action Taken in Closed Session FYI Liz Smiley 5 m
VI. Closing Items 10:14 PM
  A. Adjourn Meeting Vote Liz Smiley