International Academy of Flint
Minutes
Remote Board Meeting
Date and Time
Monday July 20, 2020 at 5:30 PM
Location
Join Zoom Meeting
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https://zoom.us/j/93221132624?pwd=QWZzNFB2Sk40b2JkNUpkK2V0ZndVUT09
Meeting ID: 932 2113 2624
Password: 2Jq5A7
Dial by your location
+1 312 626 6799 US (Chicago)
Meeting ID: 932 2113 2624
Password: 666568
Password: 2Jq5A7
Dial by your location
+1 312 626 6799 US (Chicago)
Meeting ID: 932 2113 2624
Password: 666568
Directors Present
D. Thompson (remote), F. Booker (remote), J. Houck (remote), J. Kelley (remote), J. Sopczynski (remote), M. Childress (remote), Y. Speights-Beaugard (remote)
Directors Absent
None
Directors who arrived after the meeting opened
J. Houck
Guests Present
B. Gesaman (remote), C. Pinkelman (remote), G. Meihn (remote), Novee, T. Cormier (remote), Tony Daggett
I. Annual Meeting-Opening Items
A.
Call the Annual Meeting to Order
Call to order by Diane Thompson at 5:30pm
B.
Roll Call
Jacob Sopczynski, Diane Thompson, Mark Childress, FaLessia Booker, Jaquita Kelley, and Yuwonia Speights-Beaugard
C.
Appointment of Meeting Chair
J. Sopczynski made a motion to appoint Diane Thompson as meeting chair.
Y. Speights-Beaugard seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| J. Houck |
Absent
|
| J. Sopczynski |
Aye
|
| F. Booker |
Aye
|
| M. Childress |
Aye
|
| J. Kelley |
Aye
|
| D. Thompson |
Aye
|
| Y. Speights-Beaugard |
Aye
|
II. Election of Officers
A.
Election of Officers
J. Houck arrived.
J. Houck made a motion to re-elect the current slate of board officers: President-D. Thompson, Vice President-J. Houck, Treasurer-J. Sopczynski, Secretary-Y. Speights-Beaugard.
F. Booker seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| J. Sopczynski |
Aye
|
| J. Houck |
Aye
|
| Y. Speights-Beaugard |
Aye
|
| J. Kelley |
Aye
|
| F. Booker |
Aye
|
| M. Childress |
Aye
|
| D. Thompson |
Aye
|
III. Annual Resolutions
A.
Annual Meeting Resolutions
J. Sopczynski made a motion to approve the annual resolutions as follows: Board Corresponding Agent-C. Pinkelman, Mckinney-Vento Homeless Liaison-T. Cormier, CAO-D. Thompson, Title IX Representative-T. Cormier, Civil Rights Representative-T. Cormier, Legal Counsel-G. Meihn, FOIA Representatives-C. Pinkelman & G. Meihn, School Safety Commission Liaison-T. Cormier, Independent Auditor-Lewis & Knopf,.
J. Houck seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Y. Speights-Beaugard |
Aye
|
| J. Sopczynski |
Aye
|
| F. Booker |
Aye
|
| J. Houck |
Aye
|
| J. Kelley |
Aye
|
| D. Thompson |
Aye
|
| M. Childress |
Aye
|
B.
Committee Designation Resolutions
F. Booker made a motion to approve the selection of the Board Committees and Committee Chairs: Academic Excellence-J. Houck, Finance/Facility-J. Sopczynski, Governance-D. Thompson, Culture-F. Booker.
J. Sopczynski seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Y. Speights-Beaugard |
Aye
|
| J. Sopczynski |
Aye
|
| M. Childress |
Aye
|
| F. Booker |
Aye
|
| D. Thompson |
Aye
|
| J. Houck |
Aye
|
| J. Kelley |
Aye
|
IV. Adjournment
A.
Annual Meeting Adjourned
F. Booker made a motion to adjourn the annual meeting.
J. Sopczynski seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| J. Houck |
Aye
|
| D. Thompson |
Aye
|
| Y. Speights-Beaugard |
Aye
|
| F. Booker |
Aye
|
| J. Kelley |
Aye
|
| J. Sopczynski |
Aye
|
| M. Childress |
Aye
|
V. Opening Items
A.
Call the Meeting to Order
D. Thompson called a meeting of the board of directors of International Academy of Flint to order on Monday Jul 20, 2020 at 5:45 PM.
B.
Record Attendance and Guests
C.
Conflict of Interest
J. Houck noted a conflict of interest on agenda item IX-G in relation to Siemens.
D.
Approval of Agenda
F. Booker made a motion to approve the agenda.
J. Sopczynski seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| J. Kelley |
Aye
|
| J. Sopczynski |
Aye
|
| D. Thompson |
Aye
|
| F. Booker |
Aye
|
| Y. Speights-Beaugard |
Aye
|
| M. Childress |
Aye
|
| J. Houck |
Aye
|
E.
Academic Update
T. Cormier reported on the committee plan for the upcoming school year, feedback on parent surveys, school sports, and equipment update.
F.
EpiCenter Update
Finished 99% on time for the 2019-2020 school year.
VI. Public Comment
A.
Public Comment
None
VII. Consent Agenda
A.
Approval of June 15, 2020 meeting minutes
J. Sopczynski made a motion to approve the consent agenda to include the acceptance of reports, acceptance of correspondence, and approval of the minutes from Remote Board Meeting on 06-15-20.
F. Booker seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| D. Thompson |
Aye
|
| Y. Speights-Beaugard |
Aye
|
| M. Childress |
Aye
|
| J. Kelley |
Aye
|
| J. Sopczynski |
Aye
|
| J. Houck |
Aye
|
| F. Booker |
Aye
|
B.
Accept Reports
C.
Receive Correspondence
VIII. Unfinished Business
A.
Board Policy Updates SP20
F. Booker made a motion to approve the Spring 2020 Board Policy Updates.
J. Houck seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| F. Booker |
Aye
|
| J. Kelley |
Aye
|
| D. Thompson |
Aye
|
| Y. Speights-Beaugard |
Aye
|
| J. Sopczynski |
Aye
|
| M. Childress |
Aye
|
| J. Houck |
Aye
|
IX. New Business
A.
IAF Budget vs Actual
No information at this time
B.
Ratify Disbursements & Transfers
J. Sopczynski made a motion to ratify the disbursements and transfers.
Y. Speights-Beaugard seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Y. Speights-Beaugard |
Aye
|
| F. Booker |
Aye
|
| J. Sopczynski |
Aye
|
| M. Childress |
Aye
|
| J. Houck |
Aye
|
| J. Kelley |
Aye
|
| D. Thompson |
Aye
|
C.
Student device purchase-online learning
J. Sopczynski made a motion to amend the purchasing policy, including Federal Grants, to forgo the use of competitive bids for items purchased through cooperative purchasing programs/contracts when the amount may exceed the competetive bid threshold.
Y. Speights-Beaugard seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| D. Thompson |
Aye
|
| Y. Speights-Beaugard |
Aye
|
| M. Childress |
Aye
|
| J. Kelley |
Aye
|
| J. Sopczynski |
Aye
|
| J. Houck |
Aye
|
| F. Booker |
Aye
|
J. Sopczynski made a motion to approve the modified capital budget to cover the purchase of 410 IT devices for students and any overage in cost.
Correction: J. Sopczynski made a motion to approve the purchase of 410 IT devices for students and any overage in cost from the capital project fund.
Y. Speights-Beaugard seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| F. Booker |
Aye
|
| J. Sopczynski |
Aye
|
| Y. Speights-Beaugard |
Aye
|
| J. Houck |
Aye
|
| J. Kelley |
Aye
|
| D. Thompson |
Aye
|
| M. Childress |
Aye
|
D.
Audit Engagement Letter
J. Sopczynski made a motion to approve D. Thompson's signature of the audit engagement letter.
J. Kelley seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| J. Kelley |
Aye
|
| F. Booker |
Aye
|
| J. Sopczynski |
Aye
|
| M. Childress |
Aye
|
| J. Houck |
Aye
|
| D. Thompson |
Aye
|
| Y. Speights-Beaugard |
Aye
|
E.
Convergent Technology Partners Agreement
J. Sopczynski made a motion to approve the E-rate services agreement for 2020-2021.
J. Kelley seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| J. Sopczynski |
Aye
|
| Y. Speights-Beaugard |
Aye
|
| J. Kelley |
Aye
|
| D. Thompson |
Aye
|
| F. Booker |
Aye
|
| J. Houck |
Aye
|
| M. Childress |
Aye
|
F.
Liability Insurance
J. Sopczynski made a motion to approve the cancellation of the existing provider and acceptance of the proposal from General Insurance Agency effective 7/23/2020.
F. Booker seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Y. Speights-Beaugard |
Aye
|
| J. Houck |
Aye
|
| M. Childress |
Aye
|
| J. Kelley |
Aye
|
| J. Sopczynski |
Aye
|
| D. Thompson |
Aye
|
| F. Booker |
Aye
|
G.
Lease/Purchase Agreement
J. Sopczynski made a motion to approve the final Siemens lease document for D. Thompson's signature.
M. Childress seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| J. Houck |
Abstain
|
| F. Booker |
Aye
|
| Y. Speights-Beaugard |
Aye
|
| D. Thompson |
Aye
|
| J. Kelley |
Aye
|
| M. Childress |
Aye
|
| J. Sopczynski |
Aye
|
H.
Face covering policy
No action taken at this time.
I.
Legal Update
Information only
CDC/OSHA policy on cleaning, exposure, and post exposure.
CDC/OSHA policy on cleaning, exposure, and post exposure.
J.
CMU-Bill Gesaman
Information only
Update on CMU goals
Update on CMU goals
X. Other Business
A.
Announcement of Next Meeting
August 10, 2020 at 5:30pm
XI. Closing Items
A.
Adjourn Meeting
J. Sopczynski made a motion to adjourn meeting.
J. Kelley seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Y. Speights-Beaugard |
Aye
|
| F. Booker |
Aye
|
| M. Childress |
Aye
|
| J. Houck |
Aye
|
| D. Thompson |
Aye
|
| J. Kelley |
Aye
|
| J. Sopczynski |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:30 PM.
Respectfully Submitted,
Y. Speights-Beaugard