International Academy of Flint
Minutes
Remote Board Meeting
Date and Time
Monday April 20, 2020 at 5:30 PM
Location
Virtual Meeting
https://zoom.us/s/94527189005
Directors Present
D. Thompson (remote), F. Booker (remote), J. Houck (remote), J. Kelley (remote), J. Sopczynski (remote), M. Childress (remote), Y. Speights-Beaugard (remote)
Directors Absent
None
Guests Present
A. Wesley (remote), B. Gesaman (remote), C. Pinkelman (remote), G. Meihn (remote), Kris Hansel, N. Pennyman, T. Cormier (remote)
I. Opening Items
A.
Call the Meeting to Order
D. Thompson called a meeting of the board of directors of International Academy of Flint to order on Monday Apr 20, 2020 at 5:30 PM.
B.
Record Attendance and Guests
C.
Conflict of Interest
D.
Approval of Agenda
F. Booker made a motion to approve the agenda.
Y. Speights-Beaugard seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| F. Booker |
Aye
|
| J. Kelley |
Absent
|
| D. Thompson |
Aye
|
| J. Houck |
Aye
|
| Y. Speights-Beaugard |
Aye
|
| J. Sopczynski |
Aye
|
| M. Childress |
Aye
|
E.
Academic Update
Update on the Online Academic Learning Plan/ Schedule
Day 1 Participation at 44%
Board report review
Day 1 Participation at 44%
Board report review
F.
EpiCenter Update
100% on time for the 19-20 school year
II. Public Comment
A.
Public Comment
No Public Comment
III. Consent Agenda
A.
Approval of February 10, 2020 special meeting minutes
J. Sopczynski made a motion to approve the consent agenda, approve the minutes from the February 10, 2020 meeting, with the correction of items I. F. and I.G., acceptance of reports, and acceptance of correspondence Board Meeting on 02-10-20.
J. Houck seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| J. Kelley |
Aye
|
| Y. Speights-Beaugard |
Aye
|
| J. Sopczynski |
Aye
|
| F. Booker |
Aye
|
| M. Childress |
Aye
|
| D. Thompson |
Aye
|
| J. Houck |
Aye
|
B.
Accept Reports
C.
Receive Correspondence
IV. New Business
A.
IAF Budget vs Actual
Information only
B.
Ratify Disbursements & Transfers
J. Sopczynski made a motion to ratify the disbursements and transfers as presented.
Y. Speights-Beaugard seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| M. Childress |
Aye
|
| J. Houck |
Aye
|
| Y. Speights-Beaugard |
Aye
|
| D. Thompson |
Aye
|
| J. Kelley |
Aye
|
| F. Booker |
Aye
|
| J. Sopczynski |
Aye
|
C.
Ratify Prior Grant Expenditures
J. Sopczynski made a motion to ratify the grant expenditures and approve the drawdown of funds as presented.
J. Kelley seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| D. Thompson |
Aye
|
| Y. Speights-Beaugard |
Aye
|
| F. Booker |
Aye
|
| J. Kelley |
Aye
|
| J. Houck |
Aye
|
| M. Childress |
Aye
|
| J. Sopczynski |
Aye
|
D.
Labor Day Waiver
J. Sopczynski made a motion to withdraw the request to submit the labor day waiver to MDE.
J. Houck seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| M. Childress |
Aye
|
| J. Houck |
Aye
|
| D. Thompson |
Aye
|
| J. Sopczynski |
Aye
|
| F. Booker |
Aye
|
| J. Kelley |
Aye
|
| Y. Speights-Beaugard |
Aye
|
E.
Audit Proposal
J. Sopczynski made a motion to approve the contract with Lewis and Knopf.
J. Houck seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| J. Sopczynski |
Aye
|
| J. Houck |
Aye
|
| Y. Speights-Beaugard |
Aye
|
| J. Kelley |
Aye
|
| F. Booker |
Aye
|
| D. Thompson |
Aye
|
| M. Childress |
Aye
|
F.
ESP Agreement -Reauthorization
J. Sopczynski made a motion to approve the submission of the draft ESP Reauthorization agreement.
J. Houck seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Y. Speights-Beaugard |
Aye
|
| J. Houck |
Aye
|
| J. Sopczynski |
Aye
|
| J. Kelley |
Aye
|
| D. Thompson |
Aye
|
| F. Booker |
Aye
|
| M. Childress |
Aye
|
J. Sopczynski made a motion to approve the ESP agreement pending review and recommendation by the Board Atttorney Greg Meihn.
J. Houck seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| J. Kelley |
Aye
|
| F. Booker |
Aye
|
| J. Houck |
Aye
|
| Y. Speights-Beaugard |
Aye
|
| J. Sopczynski |
Aye
|
| M. Childress |
Aye
|
| D. Thompson |
Aye
|
G.
Contract Amendment No. 4
J. Sopczynski made a motion to approve contract amendment No. 4.
F. Booker seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| J. Sopczynski |
Aye
|
| J. Kelley |
Aye
|
| M. Childress |
Aye
|
| D. Thompson |
Aye
|
| F. Booker |
Aye
|
| J. Houck |
Aye
|
| Y. Speights-Beaugard |
Aye
|
H.
Request for relinquishment of federal funds
J. Sopczynski made a motion to relinquish Title III federal grant funds.
J. Houck seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| M. Childress |
Aye
|
| Y. Speights-Beaugard |
Aye
|
| F. Booker |
Aye
|
| D. Thompson |
Aye
|
| J. Sopczynski |
Aye
|
| J. Houck |
Aye
|
| J. Kelley |
Aye
|
I.
Safety Grant update
The MSP Safety Grant was submitted per D. Thompson's approval by the due date-information only.
J.
Transparency Reporting Certification
J. Houck made a motion to approve the Transparency Reporting Certification.
J. Kelley seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| M. Childress |
Aye
|
| D. Thompson |
Aye
|
| J. Houck |
Aye
|
| J. Kelley |
Aye
|
| J. Sopczynski |
Aye
|
| F. Booker |
Aye
|
| Y. Speights-Beaugard |
Aye
|
K.
School Calendar 20-21
Y. Speights-Beaugard made a motion to accept the 20-21 school calendar as written.
M. Childress seconded the motion.
What impact will the 6ft spacing have on the students returning to school in the fall if the requirement were still in place due to COVID-19?
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| D. Thompson |
Aye
|
| M. Childress |
Aye
|
| F. Booker |
Aye
|
| Y. Speights-Beaugard |
Aye
|
| J. Kelley |
Aye
|
| J. Sopczynski |
Aye
|
| J. Houck |
Aye
|
L.
Board Policy Updates Fall19
J. Kelley made a motion to approve the board policy updates.
Y. Speights-Beaugard seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| F. Booker |
Aye
|
| J. Sopczynski |
Aye
|
| Y. Speights-Beaugard |
Aye
|
| J. Kelley |
Aye
|
| M. Childress |
Aye
|
| D. Thompson |
Aye
|
| J. Houck |
Aye
|
M.
CL Plan-Mandatory Shutdown COVID-19
J. Houck made a motion to approve the Continutity of Learning and COVID-19 Response Plan with removal of item 3 & 4 in the resolution.
M. Childress seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| M. Childress |
Aye
|
| Y. Speights-Beaugard |
Aye
|
| D. Thompson |
Aye
|
| J. Houck |
Aye
|
| J. Kelley |
Aye
|
| F. Booker |
Aye
|
| J. Sopczynski |
Aye
|
N.
Emergency Powers Resolution
F. Booker made a motion to remove item N - Emergency Powers Resolution.
J. Houck seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| J. Houck |
Aye
|
| D. Thompson |
Aye
|
| M. Childress |
Aye
|
| Y. Speights-Beaugard |
Aye
|
| J. Kelley |
Aye
|
| J. Sopczynski |
Aye
|
| F. Booker |
Aye
|
O.
Legal Update
No legal update. Information included throughout the meeting regarding COVID-19
P.
CMU-Bill Gesaman
Conflict of Resolution submission for board members
Available Webinars
Change of the recording requirements
BDS for Board President
COVID article
Board on Track resources for COVID
Available Webinars
Change of the recording requirements
BDS for Board President
COVID article
Board on Track resources for COVID
V. Other Business
A.
Announcement of Next Meeting
Next scheduled meeting is Monday, May 18, 2020 at 5:30pm
VI. Committee Reports
A.
Finance/Facility Committee
B.
Academic Performance Committee
Sub committee was developed. (IT)
- Chrome book
- Best practices
- Mark is chairperson of this committee
- technology survey/ social page for communication
- remote learning for instructors
- at risk students
- Chrome book
- Best practices
- Mark is chairperson of this committee
- technology survey/ social page for communication
- remote learning for instructors
- at risk students
C.
Culture Committee
D.
Governance Committee
VII. Extended Public Comment
A.
Public comment on items not limited to agenda items
Amy Wesley and Kris Hansel commented on how well the meeting went.
Thank you to Traci and the IAF team for all they do.
Proclamation to the IAF Staff for the great job done during this pandemic
Thank you to Traci and the IAF team for all they do.
Proclamation to the IAF Staff for the great job done during this pandemic
VIII. Closing Items
A.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:32 PM.
Respectfully Submitted,
Y. Speights-Beaugard
Reminder to submit completed conflict of interest disclosures to CMU.