International Academy of Flint
Minutes
Board Meeting
Date and Time
Monday July 15, 2019 at 5:30 PM
Location
2820 S. Saginaw St, Flint MI 48503
Directors Present
D. Thompson, F. Booker, J. Sopczynski, M. Childress, Y. Speights-Beaugard
Directors Absent
J. Houck
Guests Present
B. Gesaman, C. Pinkelman, G. Meihn (remote), T. Cormier
I. Annual Meeting-Opening Items
A.
Call the Annual Meeting to Order
B.
Roll Call
C.
Appointment of Meeting Chair
J. Sopczynski made a motion to appoint Diane Thompson as meeting chair.
F. Booker seconded the motion.
The board VOTED unanimously to approve the motion.
II. Election of Officers
A.
Election of Officers
D. Thompson made a motion to Re-elect the current slate of Board Officers.
J. Sopczynski seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| J. Houck |
Absent
|
| J. Sopczynski |
Aye
|
| F. Booker |
Aye
|
| Y. Speights-Beaugard |
Aye
|
| M. Childress |
Aye
|
| D. Thompson |
Aye
|
III. Annual Resolutions
A.
Annual Resolutions
F. Booker made a motion to approve the annual resolutions as follows: Bank Account-Chemical Bank, FOIA Representatives-C. Pinkelman & G. Meihn, Board Corresponding Agent-C. Pinkelman, Compliance Officer-G. Meihn, CAO-T. Cormier, Civil Rights Coordinator-D. Thompson, Asbestos Designee-J. Houck, Copyright/ASCAP Coordinator-J. Sopczynski, ACH/ETO Officer-C. Pinkelman, Electronic Payment Processor-J. Sopczynski, Legal Notices-The Flint Journal, Principal Office-2820 S. Saginaw St, Flint MI 48503, Committees: 1) Finance/Facility 2) Culture 3) Academic Performance 4) Governance, Legal Counsel-G. Meihn, Auditor-Lewis & Knopf, School Calendar -9/3/19-6/12/20, Sexual Harassment Representative-G. Meihn, Title VI Title IX & Section 504 Contact-T. Cormier, Mckinney-Vento Homeless Liaison-T. Cormier,.
Y. Speights-Beaugard seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| J. Houck |
Absent
|
| F. Booker |
Aye
|
| D. Thompson |
Aye
|
| Y. Speights-Beaugard |
Aye
|
| J. Sopczynski |
Aye
|
| M. Childress |
Aye
|
IV. Adjournment
A.
Annual Meeting Adjourned
F. Booker made a motion to adjourn the annual meeting.
Y. Speights-Beaugard seconded the motion.
The board VOTED unanimously to approve the motion.
V. Opening Items
A.
Call the Meeting to Order
D. Thompson called a meeting of the board of directors of International Academy of Flint to order on Monday Jul 15, 2019 at 5:47 PM.
B.
Record Attendance and Guests
C.
Conflict of Interest
D.
Approval of Agenda
F. Booker made a motion to approve agenda.
M. Childress seconded the motion.
The board VOTED unanimously to approve the motion.
E.
How well are our Students and Staff doing?
Review of Academic Performance Report and staff update.
F.
EpiCenter Update
100% on time
VI. Consent Agenda
A.
Approval of June 17, 2019 meeting minutes
F. Booker made a motion to approve the Consent Agenda which included approval of the Meeting Minutes from June 17, 2019, acceptance of reports, and acceptance of correspondence. Board Meeting on 06-17-19.
Y. Speights-Beaugard seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Accept Reports
C.
Receive Correspondence
VII. New Business
A.
IAF Budget vs Actual
The report was accepted by the Board. Information only.
B.
Ratify Prior Grant Expenditures
Information only.
C.
Ratify Disbursements & Transfers
J. Sopczynski made a motion to ratify the disbursements and transfers as presented.
Y. Speights-Beaugard seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Audit Engagement Letter
J. Sopczynski made a motion to approve the audit engagement letter.
M. Childress seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Ebooks
J. Sopczynski made a motion to approve implementing ebooks for one grade level.
M. Childress seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| F. Booker |
Aye
|
| M. Childress |
Aye
|
| Y. Speights-Beaugard |
Aye
|
| J. Sopczynski |
Aye
|
| D. Thompson |
Aye
|
| J. Houck |
Absent
|
J. Sopczynski made a motion to purchase Ebooks from SHI as a result of the RFP.
M. Childress seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| J. Houck |
Absent
|
| D. Thompson |
Aye
|
| Y. Speights-Beaugard |
Aye
|
| J. Sopczynski |
Aye
|
| F. Booker |
Aye
|
| M. Childress |
Aye
|
F.
Student Handbook
Review of minor changes regarding the dress code.
G.
MTA Transportation for 19-20 School Year
Passed on to the finance committee to review.
H.
Convergent Technology Partners Agreement
J. Sopczynski made a motion to approve the renewal of the Convergent agreement.
M. Childress seconded the motion.
The board VOTED unanimously to approve the motion.
I.
Board Member Application
Vote postponed for future meeting
J.
Legal Update
Updates on the donated property as well as upcoming Board Policy changes.
K.
CMU-Bill Gesaman
Reviewed Academic Performance Report and Board Development Sessions
VIII. Other Business
A.
Announcement of Next Meeting
August 19, 2019 at 5:30pm
IX. Committee Reports
A.
Finance/Facility Committee
Facility update by Jacob S
B.
Academic Performance Committee
C.
Culture Committee
D.
Governance Committee
Review of survey taken by the Board Officers
X. Closing Items
A.
Adjourn Meeting
F. Booker made a motion to adjourn the meeting.
Y. Speights-Beaugard seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:30 PM.
Respectfully Submitted,
Y. Speights-Beaugard
conflict of interest was announced.