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Breakthrough Public Schools

Minutes

BPS and School Board of Directors Meeting

Date and Time

Wednesday September 25, 2024 at 5:00 PM

Location

BPSPDLC at Hampden (Boardroom) - 10118 Hampden Avenue, Cleveland, Ohio 44108

 

While the building’s address is on Hampden Ave., the entrance and parking lot are both on Olivet Ave., which is one-way headed west.

 

 

Meeting of the Boards of Breakthrough Public Schools, Citizens Academy Southeast, Citizens Leadership Academy East, Village Preparatory School Cliffs, Village Preparatory School Willard, and Village Preparatory School Woodland Hills.

Directors Present

A. Garg, A. Lee, B. Schlang, D. Eisenberg, G. Burrows, J. Howard, J. Johnson, L. Mimura, M. Harris, S. Steinhouse, S. Vyas

Directors Absent

A. KOPIT, L. Zucca

Guests Present

A. Haughton, A. McRae, Brittany Hurd, C. Farmer, J. Kaye (remote), Jim LeMay, Joe Calinger, M. Sattler, M. Woerner, S. Ertle

I. Opening Items

A.

Call the Meeting to Order

S. Steinhouse called a meeting of the board of directors of Breakthrough Public Schools to order on Wednesday Sep 25, 2024 at 5:00 PM.

B.

D. Eisenberg called the meeting of the Boards of CA Southeast, CLA East, VPrep Cliffs, VPrep Willard, and VPrep Woodland Hills at 5:01 PM on September 25, 2024.

C.

Record Attendance

S. Steinhouse called a meeting of the board of directors of Breakthrough Public Schools to order on Wednesday Sep 25, 2024 at 5:00 PM.

D.

BPS and School Boards Vote to Approve August 7, 2024 Joint Board Meeting Minutes

J. Johnson made a motion to approve the minutes from BPS and School Board of Directors Meeting on 08-07-24.
A. Garg seconded the motion.
The board VOTED to approve the motion.
J. Howard made a motion to approve August 7, 2024 minutes.
L. Mimura seconded the motion.
The board VOTED to approve the motion.

II. Board Resolutions

A.

New Board Members

A. Garg made a motion to approve the appointment of new Network Directors.
J. Johnson seconded the motion.
The board VOTED to approve the motion.
B. Schlang made a motion to confirm the appointment of Network Directors.
J. Howard seconded the motion.
The board VOTED to approve the motion.

B.

Finance Resolutions

J. Johnson made a motion to approve expansions expenditures for Woodland Hills.
A. Garg seconded the motion.
The board VOTED to approve the motion.
J. Johnson made a motion to approve the July and August financial reports.
A. Garg seconded the motion.
The board VOTED to approve the motion.
A. Garg made a motion to approve the five-year forecast submission.
J. Johnson seconded the motion.
The board VOTED to approve the motion.
L. Mimura made a motion to approve the July and August 2024 financial report.
M. Harris seconded the motion.
The board VOTED to approve the motion.

C.

Woodland Hills Improvement Plan

A. Garg made a motion to approve the Woodland Hills Focused School Improvement Plan.
J. Johnson seconded the motion.
The board VOTED to approve the motion.

III. School and BPS Boards Approve Consent Agenda

A.

School Board Vote to Approve Consent Agenda

A. Garg made a motion to approve the September consent agenda.
J. Johnson seconded the motion.
The board VOTED to approve the motion.

B.

BPS Board Vote to Approve BPS Consent Agenda

S. Vyas made a motion to approve the BPS consent agenda.
L. Mimura seconded the motion.
The board VOTED to approve the motion.

IV. Public Comment

A.

School Boards Public Comment

None

V. FOB Update

A.

FOB Updates

Annual meeting next week

Community luncheon on 11/6, in partnership with Open Doors Academy

B.

BPS Spotlight: Beyond Breakthrough

Highlights from 23-24 - 84% of 8th graders attended at least two BB events; partnerships with CC and UH

Two-way contact has increased: 736 / 2040 reachable alums

Shifts for 24-25: programming will start in 5th grade, HS placement services moving to BB, 1:1 case management of alumni, targeted employment partners

Priorities for this year: build relationships with staff, families, students, and alums; deliver high quality programming; ensure students have choice in HS and beyond; reduce financial barriers toward postsecondary education

 

VI. CEO Update

A.

SY24-25 Progress

Network Priorities & Goals Update

  • Review of metrics
  • Updates on Ohio State Report Card results & implications for high quality funding
  • Student BOY assessment results (iReady)
  • Academic strategy implementation update

CEO Priorities & Goals Update

  • Update on BPS & FOB alignment project

B.

CFO Financial Update

Projected Surplus/Deficit is very close to approved budget (part of a multiyear plan to move to a balanced budget)

4/6 entities projected to be slightly over approved budget

Five year forecast: no changes since May forecast. Will update at the conclusion of the FY26 budgeting cycle

 

C.

NLT Reports

VII. Board & Committee Updates

A.

24-25 Board Updates

Reviewed committee assignments

Realigning school board membership (will vote in October - Joy Johnson and Alan Kopit will be resigning from the school board; Grady Burrows and Michelle Harris will be joining)

B.

Academic Excellence

Align on key messages for the full board

Celebrate report card results - held constant or improved

Went more in depth on initial iReady diagnostics, particularly educating students with disabilities or special needs and early literacy efforts

School studies - findings

Efforts to help stabilize Southeast with a principal vacancy

C.

Finance

D.

Governance

Overview of new onboarding plan

E.

CEO Support & Evaluation

VIII. Sponsor Updates

A.

CMSD Updates

Fall site visits scheduled starting next week. Will review results at October board meeting. 

 

Renewal applications will be out this fall. CMSD board will vote in November. 

B.

Buckeye Updates

All schools meeting held recently - Ron Brownrigg represented us.

October 9 - site visit to WH (compliance), biannual visit for school improvement (academic)

 

IX. Executive Session

A.

Executive Session to Discuss Personnel Matters

S. Vyas made a motion to move into executive session to discuss personnel matters.
J. Howard seconded the motion.
The board VOTED to approve the motion.
Roll Call
A. Garg
Aye
A. KOPIT
Absent
S. Steinhouse
Aye
L. Mimura
Absent
S. Vyas
Aye
D. Eisenberg
Aye
M. Harris
Aye
J. Howard
Aye
J. Johnson
Aye
G. Burrows
Aye
A. Lee
Aye
B. Schlang
Aye
L. Zucca
Absent

X. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:00 PM.

Respectfully Submitted,
S. Steinhouse