Academy of Collaborative Education
Minutes
Governance Committee Meeting
Pursuant to Louisiana Open Meetings Law - La. R.S. 42:19, notice is hereby given to the members of the Board of Directors of Academy of Collaborative Education and to the general public that the Board will hold a regular, special, or re-scheduled meeting, open to the public as specified below. To ensure compliance with the Open Meeting Law, recipients of this message should not forward it to other Board members, and Board members should not reply to this message.
Committee Members Present
Amy Marcus (remote), Holly Allen (remote), Joellen Freeman, Kara Maggiore (remote)
Committee Members Absent
None
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approval of Committee Meeting Minutes
No discussion.
II. Governance
A.
Report: Executive Director Update
B.
Discussion: Executive Director Evaluation
- Entry for all forms will be done directly into BoardOnTrack
- Joellen completed self-evaluation, and it was sent out to the board members.
- Evaluation will be completed before and reviewed at retreat.
- Committee Members: governance committee members and Anna Grimmett as a finance expert.
- No additional feedback from committee members.
C.
Discussion: Annual Board Meeting + Retreat
See attached updated / edited retreat agenda document.
D.
Discussion: Nepotism Policy
Needed a policy that accounts for potential conflicts of interest related to potential nepotism in hiring. Policy needs to be tightened and created by a lawyer. ED will ask lawyer to produce policy by Monday for full governing board meeting. Governance committee will recommend that we have a policy but will refrain from recommending a specific policy and vote along with other board members on presented policy at full board meeting.
- Draft of budget by end of week.
- Pre-planning for CSP next fiscal year.
- Biggest hitch is estimating high cost services. Plan to be incredibly conservative on predictions.
- June retreat will be first discussion and then we will hold a special meeting before June 30.
- Cyber Security - ED got a suspicious email from an account that appeared to be Baker Donelson. ED quickly confirmed with Baker Donelson attorney, Melissa Grand, that it was their breach and not ACE. ACE did, however, did pay a $926 invoice before confirmation. Sarah Anderson, a cyber attorney, represents ACE in the matter. Investigation proved that ACE was not breached. GOHSEP is putting ACE through a free government program called Crowd Strike that will enhance our security. In process of adding the program. Multi-factor authentication enforced and passwords changed to higher rigor. Training and update provided to staff immediately.