Academy of Collaborative Education
Minutes
Board Meeting
Date and Time
Wednesday February 26, 2025 at 3:30 PM
Location
Academy of Collaborative Education
505 Glenmar Avenue
Monroe, LA 71201
Amy Marcus is inviting you to a scheduled Zoom meeting.
Topic: ACE Board Meeting
Time: This is a recurring meeting Meet anytime
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Meeting ID: 867 3756 6368
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Meeting ID: 867 3756 6368
Find your local number: https://us06web.zoom.us/u/ksFZV05P9
Pursuant to Louisiana Open Meetings Law - La. R.S. 42:19, notice is hereby given to the members of the Board of Directors of Academy of Collaborative Education and to the general public that the Board will hold a regular, special, or re-scheduled meeting, open to the public as specified below. To ensure compliance with the Open Meeting Law, recipients of this message should not forward it to other Board members, and Board members should not reply to this message.
Directors Present
Amy Marcus, Carmen Parks (remote), Holly Allen (remote), Kara Maggiore (remote), Latner McDonald, Richard Cannon, Rob Turner
Directors Absent
None
Ex Officio Members Present
Anna Grimmett, Joellen Freeman, Karen Roberson
Non Voting Members Present
Anna Grimmett, Joellen Freeman, Karen Roberson
Guests Present
Diamond Melton, Dr. T. Moody, Glen Pierce, Tammy Morgan
I. Opening Items
A.
Record Attendance and Recognize a Quorum
B.
Call the Meeting to Order
C.
Approve today's Agenda and last meeting's Minutes
II. CEO Support And Eval
A.
Policy Review and Approval
B.
ED/CEO's Report
C.
Board and CEO/ED SURVEY
ED - Joellen Freeman
Discussed 2 topics from recent Board Survey and specifically, (1) Board Composition - Skills Composition poor, work to pull in diverse board members and meet our gaps. (2) Number of Board Members - work to 11
III. Academic Excellence
A.
Chair's Report
Chair: Carmen Parks
Working to update Thomas System to include all ABA service notes, treatment plans, etc. January 6, 2025 forward is good; working to input old data.
IV. Finance
A.
Chair's Report
Chair: Latner McDonald
LDOE Stipend: Continue to work with LDOE to obtain stipend for our teachers.
Budget Update: Correcting "projected" budget to account for actual student numbers, etc. Created budget for 98, actual number is 92.
Budget Review: Work on cash flow, fundraising, growth, etc.
V. Facility/Development
A.
Chair's Report
Chair: Rob Turner
Discussed use of existing facilities to accommodate future growth into 6th grade. Remodeling costs currently approximate $40,000. Significant cost related to electric systems. Continuing to seek bids. Will have hard numbers by next meeting.
VI. Fundraising/Development
A.
Chair's Report
Chair: Richard Cannon
Looking to have 2 big fundraising events each year.
September 26, 2025: Golf Tournament, 2 flights. Goal is $40,000.00.
River Rat Challenge. We netted approximately $2,000 last year.
VII. Governance
A.
Chair's Report
Chair: Kara Maggorie
Board Retreat is June 7, 2025. Morning is full board meeting collectively. Afternoon broken out into committees.
CEO Evaluation in Governance Committee meeting.
VIII. Principal's Report
A.
Staff count and vacancies, student count, interviews, substitutes, etc.
10 teachers. Down 1-line tech.
Teacher vacancy filled by rotating teachers.
Student count at 92
Continue to use retired teachers as substitute teachers.
April is "Autism Awareness Month." Planning field trip to hockey game.
B.
Update on standardized testing (LEAP, LEAP CONNECT, ETC.)
Leap connect testing going well.
Leap Assessment testing will be in April. Karen Roberson working on this.
IX. New Business
A.
Anna Grimmett - candidate for the ACE board
Anna Grimmett nominated to Ace Board. All board members voted to approve.
B.
Action Items:
Review Board documents. Bring questions to next meeting.
Bring Laptops to next meeting. Amy will ensure connection for all committee meetings.
Record Retention Policy: Describes how certain records are maintained and disposed of in compliance with LDOE recommendations and in compliance with governing laws (HIPPA, etc.). Kare Maggorie moved to approve policy; Richard Cannon 2nd motion. No public comment. Policy passed, no objection.
Transportation Policy: ACE required to provide transportation to students located in district in which school applies for Type 1, in our case, in Monroe City. Richard Cannon motioned to approve; Rob Turner 2nd motion. No public comment. Policy passed, no objection.
Testing Policy: Policy in connection with taking of various required testing measures. ACE is in compliance currently. Richard Cannon motion to approve; Latner McDonald 2nd motion. Policy passed, no objection.