Academy of Collaborative Education
Minutes
Monthly ACE Board Meeting
Date and Time
Friday April 12, 2024 at 12:00 PM
Location
505 Glenmar Avenue
Pursuant to Louisiana Open Meetings Law - La. R.S. 42:19, notice is hereby given to the members of the Board of Directors of Academy of Collaborative Education and to the general public that the Board will hold a regular, special, or re-scheduled meeting, open to the public as specified below. To ensure compliance with the Open Meeting Law, recipients of this message should not forward it to other Board members, and Board members should not reply to this message.
Directors Present
Amy Marcus, Carmen Parks, Holly Allen (remote), Joellen Freeman, Kara Maggorie (remote), Latner McDonald (remote), Maddie Cannon, Matthew Fowlkes (remote)
Directors Absent
Anna Grimmett
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Minutes
II. Academic Excellence
A.
Hiring & Enrollment
III. Facility
A.
Building
Closed on purchase of building April 3, 2024.
Demolition began Monday, April 8, 2024. Currently 95% of building is empty and ready for skilled demolition to begin Monday, April 15, 2024.
Demolition included painted ceiling tiles, which were offered to public with suggested $5.00 donation. Current total of donations total $1,500.00 to be used toward ceiling tile replacement.
IV. Finance
A.
Monthly Review
Cross Keys bank account remains open but anticipated to be closed within a week.
M. Cannon in process of creating dashboard re: "Quarterly Finance Dashboard" and "Finance Dashboard". Anticipated that both will be reviewed at upcoming Board Retreat.
B.
Grants
CSP Grant: In process with paperwork due next week. Grant would provide up to 2M dollars over a period of years from the state and would be used toward pre-opening salaries, professional development, school safety costs (fencing, alarms, etc.), etc. We are assisted in our application process by Freddy Whitaker.
Charter School Grant: We are in the final round. Decision by June 2024.
We continue to work through the application process and/or anticipate applying for the following grants: VELA, DRAX, BCBS, Entergy, CBDG and WK Kellog Foundation.
V. Governance
A.
Board Resignation
Anna Grimmet turned in letter of resignation.
B.
Annual Retreat
June 8, 2024
C.
Board Calendar
Board calendar to be adopted at June 8, 2024 Board Retreat.
VI. Other Business
A.
Board Terms Ending
Maddie Cannon's board term ends April 28, 2024. Amy Marcus made motion to nominate Maddie Cannon's to serve another term and Holly Allen 2nd the motion. No objections were lodged. Maddie Cannon accepted the appointment.
Amy Marcus made motion to reappoint Maddie Cannon to position of Board President and Holly Allen 2nd the motion. No objections were lodged. Maddie Cannon accepted the appointment.
Latner McDonald's board term ends April 28, 2024. Maddie Cannon made motion to extend Latner McDonald's term an additional year and Amy Marcus 2nd the motion. No objections were lodged. Latner McDonald accepted the appointment conditionally, with the caveat that if the board identified another person who could add value to the school and its mission, he would support that effort.
Carmen Parks' board term ends April 28, 2024. Holly Allen made motion to extend Carmen Parks' term an additional year and Maddie Cannon 2nd the motion. No objections were lodged. Carmen Parks accepted the appointment conditionally, with the caveat that if the board identified another person who could add value to the school and its mission, she would support that effort.
Students: Total of 87 students currently enrolled. Vacancies remain in grades 3, 4 and 5 with 5th grade having the lowest enrollment. No vacancies in grades K, 1 or 2. Parents continue to apply and turn in required application materials.
Teachers: Total of 5 teachers hired. Need an additional 7 teachers. We continue to interview and identify additional opportunities to reach more teacher applicants.
Paraprofessionals: Total of 8 paras- hired. Need an additional 4 paraprofessionals.
Professional development begins July 7 and continues for 3 weeks. Administration confident that will begin school year fully staffed based on pending applications, community interests and planned efforts to identify additional potential applicants.
Cafeteria Manager: Hired part-time person to manage vended meals each weekday from 10-2pm. Employee will volunteer her services in the morning hours as available.