Academy of Collaborative Education
Minutes
Facility/Development Committee Meeting
Date and Time
Thursday June 12, 2025 at 3:30 PM
Pursuant to Louisiana Open Meetings Law - La. R.S. 42:19, notice is hereby given to the members of the Board of Directors of Academy of Collaborative Education and to the general public that the Board will hold a regular, special, or re-scheduled meeting, open to the public as specified below. To ensure compliance with the Open Meeting Law, recipients of this message should not forward it to other Board members, and Board members should not reply to this message.
Committee Members Present
Amy Marcus (remote), Davy Mize, Joellen Freeman, Karen Roberson (remote), Richard Cannon (remote)
Committee Members Absent
Rob Turner
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
C.
Approve Minutes
II. Facility/Development
A.
6th Grade Expansion
B.
6th Grade Expansion: Deadlines and budget for project timeline
TBA informed Joellen that they believe the scope of work can be completed in approximately 30 days.
Joellen informed the committee that, due to the required purchase of a new AC unit and electrical work, we would be over budget, but she did not know by how much.
Some things may be recouped within the CSP grant.
And Joellen is writing an additional grant for safety and security upgrades through GOSHEP, the governor's office.
C.
Volunteer Work Days
Davy will contact Rudy Turner to help set up volunteer work days.
There will be furniture to assemble, painting to do, holes in walls to fix, etc.
D.
Decisions on building alterations
We will be able to accomplish the 6th grade classrooms, moving Dr. Stanfield's door, and a couple of other must-haves.
The original plan included a "dog-leg" that was unacceptable, so Joellen is having them redrawn.
III. Other Business
A.
Precursor for Board Retreat this weekend
During Joellen's Executive Director report, Davy and Joellen will present all the pertinent information to the board at the annual retreat on June 14.
Today TBA and four contractors toured ACE.
On June 24th at 10AM Joellen will receive bids from the contractors.
She informed them that the one "non-negotiable" for the job would be using Wood Electric, because they are so familiar with our buildings.
We have been approved by the Fire Marshall. However, a small change in the plans could require an additional submission.
She requested that the Facilities committee be on-site or at least available for a meeting remotely in order to make a quick decision regarding the choice of contractor.
Amy will need to post this meeting before 10 on the 23rd.