Academy of Collaborative Education

Minutes

Facility/Development Committee Meeting

Date and Time

Thursday June 12, 2025 at 3:30 PM

Pursuant to Louisiana Open Meetings Law - La. R.S. 42:19, notice is hereby given to the members of the Board of Directors of Academy of Collaborative Education and to the general public that the Board will hold a regular, special, or re-scheduled meeting, open to the public as specified below. To ensure compliance with the Open Meeting Law, recipients of this message should not forward it to other Board members, and Board members should not reply to this message.

Committee Members Present

Amy Marcus (remote), Davy Mize, Joellen Freeman, Karen Roberson (remote), Richard Cannon (remote)

Committee Members Absent

Rob Turner

I. Opening Items

A.

Record Attendance

B.

Call the Meeting to Order

Davy Mize called a meeting of the Facility/Development Committee of Academy of Collaborative Education to order on Thursday Jun 12, 2025 at 3:31 PM.

C.

Approve Minutes

Davy Mize made a motion to approve the minutes from Facility/Development Committee Meeting on 05-08-25.
Joellen Freeman seconded the motion.
The committee VOTED to approve the motion.

II. Facility/Development

A.

6th Grade Expansion

Today TBA and four contractors toured ACE. 

 

On June 24th at 10AM Joellen will receive bids from the contractors.

 

She informed them that the one "non-negotiable" for the job would be using Wood Electric, because they are so familiar with our buildings.

 

We have been approved by the Fire Marshall. However, a small change in the plans could require an additional submission. 

 

She requested that the Facilities committee be on-site or at least available for a meeting remotely in order to make a quick decision regarding the choice of contractor.

 

Amy will need to post this meeting before 10 on the 23rd. 

 

 

B.

6th Grade Expansion: Deadlines and budget for project timeline

TBA informed Joellen that they believe the scope of work can be completed in approximately 30 days.

 

Joellen informed the committee that, due to the required purchase of a new AC unit and electrical work, we would be over budget, but she did not know by how much.

 

Some things may be recouped within the CSP grant.

 

And Joellen is writing an additional grant for safety and security upgrades through GOSHEP, the governor's office.

C.

Volunteer Work Days

Davy will contact Rudy Turner to help set up volunteer work days.

 

There will be furniture to assemble, painting to do, holes in walls to fix, etc.

D.

Decisions on building alterations

We will be able to accomplish the 6th grade classrooms, moving Dr. Stanfield's door, and a couple of other must-haves. 

 

The original plan included a "dog-leg" that was unacceptable, so Joellen is having them redrawn.

III. Other Business

A.

Precursor for Board Retreat this weekend

During Joellen's Executive Director report, Davy and Joellen will present all the pertinent information to the board at the annual retreat on June 14.

IV. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 4:21 PM.

Respectfully Submitted,
Amy Marcus