Draft

Academy of Collaborative Education

Facility/Development Committee Meeting

Published on March 10, 2026 at 3:32 PM CDT

Date and Time

Thursday March 12, 2026 at 4:00 PM CDT

Location

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Pursuant to Louisiana Open Meetings Law - La. R.S. 42:19, notice is hereby given to the members of the Board of Directors of Academy of Collaborative Education and to the general public that the Board will hold a regular, special, or re-scheduled meeting, open to the public as specified below. To ensure compliance with the Open Meeting Law, recipients of this message should not forward it to other Board members, and Board members should not reply to this message.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 4:00 PM
  A. Record Attendance Allison Dickens 2 m
  B. Call the Meeting to Order Davy Mize 1 m
  C. Approval of Agenda Vote Davy Mize 3 m
   

Motion #1: Move to approve the agenda as presented.

Motion #2: Move to approve the agenda as amended by committee discussion to include <insert amendment>.

 

Request for amendment to the agenda, or approval of the agenda as presented.

  
  D. Approval of Meeting Minutes Approve Minutes Davy Mize 3 m
   

Motion Option #1: Move to approve the meeting minutes as presented.

Motion Option #2: Move to approve the agenda as meeting minutes by committee discussion to include <insert amendment>.

 

Request for amendment to the meeting minutes, or approval of the agenda as presented.

  
    Approve minutes for Facility/Development Committee Meeting on January 15, 2026  
II. Facility/Development 4:09 PM
  A. Executive Director Report FYI Joellen Freeman 5 m
   

Executive Director update on facility/development related issues, including:

 

  • Grace Episcopal
    • Updating of the systems
    • The move
  • HVAC 
  • Rodent Maintenance
  
  B. Review and discuss quote from Byrnes Discuss Joellen Freeman 5 m
   

Attached is a quote for the AC on the 4th grade hall.  As the temperature is warming it is vital that we move toward approving this as quickly as possible.

  
III. New Business 4:19 PM
  A. Long Term Expansion Plans Discuss Davy Mize 15 m
   

Discussion regarding long term plans.

  
IV. Action Items 4:34 PM
  A. Recommendation to Board Vote Davy Mize 2 m
   

Recommendation:

  • HVAC proposal from Byrnes
  
  B. Grace Move Discuss Davy Mize 5 m
   

Plans to move over to ACE

  • Volunteers
  • Time and date
  • Equipment needed
  
V. Other Business 4:41 PM
  A. Progress towards Smart Goals Discuss Davy Mize 5 m
   

Facilities Committee SMART GOALS Draft for SY 25-26

 

The ACE Facilities Committee will ensure completion of repairs and maintenance projects across the building, addressing critical areas such as patching, painting, roofing, plumbing, and electrical systems to ensure safety and functionality. These projects will be executed within the assigned budget, with progress monitored through monthly inspections and reports. Led by Davy Mize (Facilities Chair), the team will coordinate with Joellen Freeman (ED), Latner McDonald (Treasurer and Finance Chair), and contractors to secure the necessary permits and resources, ensuring all work meets compliance standards. This initiative supports the school's commitment to providing a safe and conducive learning environment. The repairs and maintenance will commence within one week of submission from the Executive Director and be completed within three weeks of the submission mentioned above, minimizing disruption to school operations.

 

The school will add two sixth-grade classrooms to accommodate nine students per room, meeting educational standards and supporting ACE’s model. The project will adhere to a budget of $40,000 out of pocket for ACE, excluding funds that the CSP will reimburse. Progress will be tracked through monthly financial reviews and milestones, from planning to final inspection. Led by Davy Mize (Facilities Chair), the team will coordinate with Joellen Freeman (ED), Latner McDonald (Treasurer and Finance Chair), and relevant stakeholders to secure resources and permits, ensuring the timely completion of the expansion. This initiative aligns with the school's mission to enhance educational opportunities and address the growth of its student population. The project is scheduled to commence on August 1, 2025. and conclude by October 1, 2025.

  
VI. Closing Items 4:46 PM
  A. Adjourn Meeting Vote Davy Mize 1 m

In accordance with the Americans with Disabilities Act, if you need special assistance at a public meeting of Academy of Collaborative Education, please contact Joellen Freeman at jcfreeman@aceforasd.orgdescribing the assistance that is necessary.