Academy of Collaborative Education
Facility/Development Committee Meeting
Date and Time
Pursuant to Louisiana Open Meetings Law - La. R.S. 42:19, notice is hereby given to the members of the Board of Directors of Academy of Collaborative Education and to the general public that the Board will hold a regular, special, or re-scheduled meeting, open to the public as specified below. To ensure compliance with the Open Meeting Law, recipients of this message should not forward it to other Board members, and Board members should not reply to this message.
Agenda
| Purpose | Presenter | Time | |||
|---|---|---|---|---|---|
| I. | Opening Items | 4:00 PM | |||
| A. | Record Attendance | Allison Dickens | 2 m | ||
| B. | Call the Meeting to Order | Davy Mize | 1 m | ||
| C. | Approval of Agenda | Vote | Davy Mize | 3 m | |
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Motion #1: Move to approve the agenda as presented. Motion #2: Move to approve the agenda as amended by committee discussion to include <insert amendment>.
Request for amendment to the agenda, or approval of the agenda as presented. |
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| D. | Approve Minutes from 11.13.25 | Approve Minutes | Davy Mize | 3 m | |
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Motion: Move to approve minutes from November 13, 2025 meeting of the ACE Facility/Development Committee as presented in the board packet. |
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| II. | Facility/Development | 4:09 PM | |||
| A. | Executive Director Report | FYI | Joellen Freeman | 5 m | |
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Executive Director update on facility/development related issues, including:
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| III. | New Business | ||||
| IV. | Action Items | 4:14 PM | |||
| A. | PVO Work Day | Discuss | Davy Mize | 5 m | |
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We will be having a PVO workday this Saturday to help clean out classrooms at Grace and haul junk and trash to dump to clean up and make room to be ready for the move. |
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| V. | Other Business | 4:19 PM | |||
| A. | Progress towards Smart Goals | Discuss | Davy Mize | 5 m | |
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Facilities Committee SMART GOALS Draft for SY 25-26
The ACE Facilities Committee will ensure completion of repairs and maintenance projects across the building, addressing critical areas such as patching, painting, roofing, plumbing, and electrical systems to ensure safety and functionality. These projects will be executed within the assigned budget, with progress monitored through monthly inspections and reports. Led by Davy Mize (Facilities Chair), the team will coordinate with Joellen Freeman (ED), Latner McDonald (Treasurer and Finance Chair), and contractors to secure the necessary permits and resources, ensuring all work meets compliance standards. This initiative supports the school's commitment to providing a safe and conducive learning environment. The repairs and maintenance will commence within one week of submission from the Executive Director and be completed within three weeks of the submission mentioned above, minimizing disruption to school operations.
The school will add two sixth-grade classrooms to accommodate nine students per room, meeting educational standards and supporting ACE’s model. The project will adhere to a budget of $40,000 out of pocket for ACE, excluding funds that the CSP will reimburse. Progress will be tracked through monthly financial reviews and milestones, from planning to final inspection. Led by Davy Mize (Facilities Chair), the team will coordinate with Joellen Freeman (ED), Latner McDonald (Treasurer and Finance Chair), and relevant stakeholders to secure resources and permits, ensuring the timely completion of the expansion. This initiative aligns with the school's mission to enhance educational opportunities and address the growth of its student population. The project is scheduled to commence on August 1, 2025. and conclude by October 1, 2025. |
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| VI. | Closing Items | 4:24 PM | |||
| A. | Adjourn Meeting | Vote | Davy Mize | 1 m | |