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Academy of Collaborative Education

Governance Committee Meeting

Published on October 20, 2025 at 1:41 PM CDT

Date and Time

Wednesday October 22, 2025 at 3:30 PM CDT

Pursuant to Louisiana Open Meetings Law - La. R.S. 42:19, notice is hereby given to the members of the Board of Directors of Academy of Collaborative Education and to the general public that the Board will hold a regular, special, or re-scheduled meeting, open to the public as specified below. To ensure compliance with the Open Meeting Law, recipients of this message should not forward it to other Board members, and Board members should not reply to this message.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 3:30 PM
  A. Record Attendance   Amy Marcus 1 m
  B. Call the Meeting to Order   Holly Allen 1 m
  C. Approval of Committee Meeting Minutes Approve Minutes Holly Allen 1 m
   

Approval of the meeting minutes for the September Governance committee meeting.

  
    Minutes for Governance Committee Meeting on September 24, 2025  
  D. Approval of agenda Vote Holly Allen 1 m
   

Request for amendment to the agenda or approval of the agenda as presented.

  
II. Governance 3:34 PM
  A. Report: Executive Director Update Discuss Joellen Freeman 5 m
   

Executive Director Update on governance and related issues.

  
     
     
  B. Stipend Vote Joellen Freeman 5 m
     
     
  C. Grace Lease Discuss Joellen Freeman 5 m
   

Joellen will update committee on Grace lease.

  
     
  D. Resolution to Close Cross Keys Account Discuss Joellen Freeman 5 m
   

A resolution to close the Cross Keys Bank account and withdraw the funds.

  
     
  E. Resolution to Remove and Assign Progressive Bank Signatories Discuss Joellen Freeman 5 m
   

Resolution to remove Amy Marcus as signatory for Progressive Bank and assign Latner McDonald and Anna Grimmett as of October 29, 2025

  
     
  F. Website Complaint Update FYI Joellen Freeman 5 m
   

A verbal update will be given on website complaint that was filed.

  
  G. State Police Policy for Background Checks Discuss Joellen Freeman 5 m
     
III. Progress Toward SMART Goals: 4:09 PM
  A. Governance SMART Goals for SY25-26 Discuss Holly Allen 5 m
   

Holly has revised the proposed SMART goals and will create a "checklist" to be used for all new contract oversight. 

 

*If the committee approves the goals, they will be presented to the full board for approval on October 29th. 

  
     
  B. Board and Governance Committee Meeting Scheduling Discuss Holly Allen 5 m
   

What new meeting schedule has been agreed upon by the Finance and Facilities committees?

 

Would it be prudent to move Governance Committee meetings to quarterly?  If approved by the board, when is the next meeting?

 

Would it be prudent to move the Board meetings to every other month? And if approved by the board, when is the next meeting?

 

All of these proposed changes need to be on the next board meeting agenda for approval, and then edited on the ACE website and sent to LDOE.

 

  
IV. Progress Toward Dashboard Goals: 4:19 PM
  A. Review of Board Composition Discuss Holly Allen 5 m
   

Governance will review:

 

Board Composition

Officer and trustee terms

3-year board analysis

 

* If approved by the committee, the Governance Chair will share the 3-year Board Analysis with the board of directors at the October 29th monthly board meeting.

  
     
  B. One-Hour Training with the Board of Ethics Discuss Holly Allen 5 m
   

Governance will begin reminding board members via email and during monthly board meetings to complete their one hour of training on the Louisiana Board of Ethics Online Portal. 

 

Each trustee must complete 1 hour of Ethics Training by Dec.31, 2026. https://eap.ethics.la.gov/EthicsTraining/login.aspx 

  
     
  C. Review and Revision of board job descriptions and bylaws Discuss Holly Allen 10 m
   

Revise board job descriptions and

Bylaws and revise, if necessary.

 

* If the Governance Committee revises bylaws and/or job descriptions, the Governance Chair will bring them to the full board for approval at the October 29th monthly board meeting.

  
     
     
     
     
     
     
  D. Board Member Recruitment Documents Discuss Holly Allen 5 m
   

The Governance Committee will review the board member recruitment documents in the board documents and edit as necessary. 

  
     
     
     
     
     
  E. EDSaE (Subcommittee of Governance) Discuss Amy Marcus 5 m
   

1. Review and approve a short-term and long-term ED succession plan with the ED.

     *If approved, the EDSaE chair will present to the full board at the October board meeting.

 

2. *The EDSaE chair will present the Annual ED Evaluation Process to the full board at the October board meeting.

 

3. *The EDSaE chair will present its first "check-in" with the ED to the full board at the October board meeting.

  
     
     
     
V. Action Items 4:49 PM
  A. D.O.N. Discuss Holly Allen 5 m
   

Decisions made:

 

Owners:

 

Next steps:

 

Holly will update the SMART Goals 

  
VI. Other Business
VII. Closing Items 4:54 PM
  A. Adjourn Meeting Vote Holly Allen 1 m

In accordance with the Americans with Disabilities Act, if you need special assistance at a public meeting of Academy of Collaborative Education, please contact Joellen Freeman at jcfreeman@aceforasd.orgdescribing the assistance that is necessary.