Academy of Collaborative Education
August Fundraising Meeting
Date and Time
Location
ZOOM
Pursuant to Louisiana Open Meetings Law - La. R.S. 42:19, notice is hereby given to the members of the Board of Directors of Academy of Collaborative Education and to the general public that the Board will hold a regular, special, or re-scheduled meeting, open to the public as specified below. To ensure compliance with the Open Meeting Law, recipients of this message should not forward it to other Board members, and Board members should not reply to this message.
Agenda
| Purpose | Presenter | Time | |||
|---|---|---|---|---|---|
| I. | Opening Items | 5:00 PM | |||
| A. | Record Attendance | 1 m | |||
| B. | Call the Meeting to Order | ||||
| C. | Approve Minutes | Approve Minutes | 1 m | ||
| II. | Fundraising/Development | 5:02 PM | |||
| A. | 2025-2026 Officer Election | Vote | Richard Cannon | 5 m | |
|
Chair Vice Chair Secretary Treasurer |
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| B. | Members Sign Acknowledgement of Fundraising Roles and Responsibilities | Discuss | Richard Cannon | 5 m | |
|
Reminder for everyone to sign their member agreements
They can be signed electronically and scanned in or can be printed, signed, scanned and emailed to fundraising@aceforasd.org
The form is attached to the agenda |
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| C. | Vote Charmaine on the Committee | Vote | Richard Cannon | 2 m | |
| III. | Monthly Finance Update | 5:14 PM | |||
| A. | July Financial Update | Discuss | Chloe Marcus | 5 m | |
| B. | Fundraising Goal Progress | Discuss | Chloe Marcus | 5 m | |
| IV. | River Rates Update | 5:24 PM | |||
| A. | Goodie Bag Donations | Discuss | Dawn Stanfield | 5 m | |
|
Reminder that we need donations for goodie bags
**Is this something that can be sent home with kids to parents as a need? ** Could they get volunteer hours for bringing goodie bag donations **Will we just split what we get between river rats and golf tournament? |
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| B. | Schedule of Events | Discuss | Dawn Stanfield | 5 m | |
|
Do we have a schedule of events? What days and times is ACE expected to be there and how many volunteers are needed? |
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| V. | Golf Tournament | 5:34 PM | |||
| A. | Goodie Bag Donations | Discuss | Richard Cannon | 5 m | |
|
Reminder that we need donations for goodie bags
**Is this something that can be sent home with kids to parents as a need? ** Could they get volunteer hours for bringing goodie bag donations **Will we just split what we get between river rats and golf tournament? |
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| B. | Update on Auction Items | Discuss | Richard Cannon | 5 m | |
|
Auction Items Received Auction Items Needed |
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| C. | Review Sponsor and Auction Item Spreadsheet | Discuss | Richard Cannon | 10 m | |
| D. | Merch and Hole Signs/Banners | Discuss | Richard Cannon | 10 m | |
|
All Swag/Hole Signs and Banner Need to be ordered by August 25th (we may be able to have hole signs/banners made after this date but not guaranteed)
T-shirts for us need to be ordered August 25th/ Decide on how many t-shirts we want to have at merch table to sell (how many and in what sizes)
Send in GroupMe what size t-shirt you want
Goodie Bag Lunch/Cooler Totes are ~ $4.40/each with the ACE Logo (this will be the ACE swag given to each player and filled with goodie bag items)
Hats to sell for $40.00 (Need to decide on how many to purchase)
Koozies and Cups will be available to purchase at the merch table
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| E. | Next Meeting Date | Discuss | Richard Cannon | 5 m | |
|
Zoom August 20, 2025 @ 5:00pm Golf Only Meeting |
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| VI. | Other Business | ||||
| VII. | Closing Items | ||||
| A. | Adjourn Meeting | Vote | |||