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Academy of Collaborative Education

Board Meeting

Published on August 18, 2025 at 8:20 AM CDT
Amended on August 18, 2025 at 12:15 PM CDT

Date and Time

Wednesday August 20, 2025 at 3:30 PM CDT

Location

The Center for Children and Families, Inc.

622 Riverside Dr.

Monroe, LA 71201

 

Amy Marcus is inviting you to a scheduled Zoom meeting.

Topic: ACE Board Meeting
Time: This is a recurring meeting. Meet anytime
Join Zoom Meeting
https://us06web.zoom.us/j/86737566368

Meeting ID: 867 3756 6368

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Meeting ID: 867 3756 6368

Find your local number: https://us06web.zoom.us/u/ksFZV05P9

 

According to the Louisiana Open Meetings Law - La. R.S. 42:19, notice is hereby given to the members of the Board of Directors of Academy of Collaborative Education and to the general public that the Board will hold a regular, special, or rescheduled meeting, open to the public as specified below. To ensure compliance with the Open Meetings Law, recipients of this message should not forward it to other Board members, and Board members should not reply to this message.

 

In accordance with La. R.S. 42:17.2, this board meeting will be held virtually. Members of the public can access it through the link on the website. The anchor location for the meeting will be The Center for Children and Families, Inc., located at 622 Riverside Dr., Monroe, LA 71201.

 

Any individual who wishes to make a public comment on one or more agenda items but cannot attend the meeting must submit their comment to boardchair@aceforasd.org at least 24 hours before the board meeting. The comment should include the individual’s full name and the name of the agenda item on which they are commenting. 

 

Any individual interested in providing a public comment on one or more agenda items who can attend the meeting in person may submit their comments to boardchair@aceforasd.org at least 24 hours prior to the board meeting. Alternatively, they may arrive at the meeting, complete the ACE Board Meeting Public Comment Request Form in writing, and submit it to the board chair. 

 

During the board meeting, once the Board President/Chair calls for public comment on a specific agenda item and recognizes the speaker, the individual wishing to make an in-person public comment on an agenda item should be prepared to speak for no longer than 3 minutes. Before commencing with their public comment, the individual must state their full name. 

 

The names of all individuals submitting public comments in person and via email shall be recorded in the meeting minutes.

 

It is the practice of the board to hear public comments but not respond instantly. The board will confer with the ED and, depending on the issue, either the Board Chair or ED will respond to you within 24 hours.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 3:30 PM
  A. Record Attendance   Holly Allen 1 m
  B. Call the Meeting to Order   Amy Marcus 1 m
  C. Approve Minutes Approve Minutes Amy Marcus 1 m
    Minutes for Board Meeting on July 16, 2025  
  D. Approval of Agenda Vote Amy Marcus 1 m
   

Request for amendment to the agenda, or approval of the agenda as presented.

  
II. Reports 3:34 PM
  A. Executive Director Report FYI Joellen Freeman 20 m
   

The Executive Director reports on the organization's performance, strategic progress, financial health, and any significant risks or opportunities that may arise. 

 

1. Enrollment statistics 

 

2. Staffing Update

 

3. Updated Financials 

 

4. Audit progress 

 

5. Sixth-grade expansion update 

 

6. Paylocity Staff Payroll Contract

 

7. Executive Director SMART Goals for SY25-26 

 

 

 

  
     
     
     
  B. Principal's Presentation Discuss Karen Roberson 20 m
   

Karen Roberson, ACE's principal, will present academic goals, assessments, data collection, and accountability practices to the board.

  
  C. Committee Reports FYI Amy Marcus 15 m
   

Board committees are responsible for reporting any critical business matters pertinent to their committee, including proposed action items subject to approval by the full board. The draft minutes from the August committee meetings, to date, are attached for your review. 

 

*During the August Board Meeting, Finance, Facilities, and Academic Excellence Committee Chairs will present their proposed annual SMART Goals. (However, due to a change in the Governance meeting schedule, the Governance chair will present SMART goals at the September board meeting.)

 

Committees will report in the following order:

  • Governance (Holly Allen)
  • Finance (Latner McDonald)
  • Facilities (Davy Mize)
  • Academic Excellence (Amy Marcus)
  
     
     
     
     
     
     
III. Progress-Toward-Goals:
 

Once the board has approved all committee and Executive Director SMART goals, the committee chairs will report on "Progress-Toward-Goals" at each committee and board meeting by utilizing the following classifications: 

 

On-Target — progressing well and on schedule; 

Off-Target — falling behind the expected timeline; 

At-Risk — requiring monitoring and/or intervention.

  
IV. Other/Unfinished Business (Previously visited from an earlier agenda)
V. Action Items 4:29 PM
  A. Finance Committee's SY25-26 SMART Goals Vote Amy Marcus 3 m
   

The full board votes on approval of the Finance Committee's goals for SY25-26

  
     
  B. Facilities Committee's SY25-26 SMART Goals Vote Amy Marcus 3 m
   

The full board votes on approval of the Facilities Committee's goals for SY25-26

  
     
  C. Academic Excellence Committee's SY25-26 SMART Goals Vote Amy Marcus 3 m
   

The full board votes on approval of the Academic Excellence Committee's goals for SY25-26

  
     
  D. Executive Director SMART Goals for FY26 Vote Amy Marcus 3 m
     
  E. Approval of Paylocity Contract Vote Amy Marcus 3 m
   

Vote regarding the approval of the staff payroll management contract offered by Paylocity.

  
     
  F. Vote to amend the October board meeting date. Vote Amy Marcus 3 m
   

The scheduled meeting for the third Wednesday in October coincides with Fall Break. Consequently, we propose rescheduling the meeting to the fifth Wednesday, October 29th, at 3:30.

  
  G. Vote to amend the Board and Committee Meeting Schedule: Vote Amy Marcus 3 m
   

Due to scheduling conflicts, the Facilities Committee meeting needs to be changed to 4:00 pm instead of 3:30.

  
VI. D.O.N.
 

DECISIONS made:

 

OWNERS:

 

NEXT steps:

  
VII. Closing Items 4:50 PM
  A. Adjourn Meeting Vote Amy Marcus 1 m

In accordance with the Americans with Disabilities Act, if you need special assistance at a public meeting of Academy of Collaborative Education, please contact Joellen Freeman at jcfreeman@aceforasd.orgdescribing the assistance that is necessary.