Packet ready

Academy of Collaborative Education

Board Meeting

Annual Retreat
Published on June 12, 2025 at 8:41 AM CDT

Date and Time

Saturday June 14, 2025 at 8:00 AM CDT

Location

The Center for Children and Families, Inc.

622 Riverside Dr.

Monroe, LA 71201

 

Amy Marcus is inviting you to a scheduled Zoom meeting.

Topic: ACE Board Meeting
Time: This is a recurring meeting. Meet anytime
Join Zoom Meeting
https://us06web.zoom.us/j/86737566368

Meeting ID: 867 3756 6368

---

One tap mobile
+16465588656,,86737566368# US (New York)
+16469313860,,86737566368# US

---

Dial by your location
• +1 646 558 8656 US (New York)
• +1 646 931 3860 US
• +1 301 715 8592 US (Washington DC)
• +1 305 224 1968 US
• +1 309 205 3325 US
• +1 312 626 6799 US (Chicago)
• +1 719 359 4580 US
• +1 720 707 2699 US (Denver)
• +1 253 205 0468 US
• +1 253 215 8782 US (Tacoma)
• +1 346 248 7799 US (Houston)
• +1 360 209 5623 US
• +1 386 347 5053 US
• +1 507 473 4847 US
• +1 564 217 2000 US
• +1 669 444 9171 US
• +1 689 278 1000 US

Meeting ID: 867 3756 6368

Find your local number: https://us06web.zoom.us/u/ksFZV05P9

 

Pursuant to the Louisiana Open Meetings Law - La. R.S. 42:19, notice is hereby given to the members of the Board of Directors of Academy of Collaborative Education and to the general public that the Board will hold a regular, special, or rescheduled meeting open to the public as specified below. To ensure compliance with the Open Meeting Law, recipients of this message should not forward it to other Board members, and Board members should not reply to this message.

 

In accordance with La. R.S. 42:17.2, this board meeting will be held virtually. Members of the public can access it through the link on the website. The anchor location for the meeting will be The Center for Children and Families, Inc., located at 622 Riverside Dr., Monroe, LA 71201.

 

Any individual who wishes to make a public comment on one or more items on the agenda, but cannot attend the meeting in person, must submit their comment to boardchair@aceforasd.org no less than 24 hours before the board meeting. The comment should include the individual’s full name and the name of the agenda item on which they are commenting. 

 

Once the Board President/Chair calls for public comment on a specific agenda item and recognizes the speaker, the individual wishing to make an in-person public comment on an agenda item should be prepared to speak for no longer than 3 minutes. Before commencing with their public comment, the individual must state their full name. 

 

The names of all individuals submitting public comments shall be recorded in the meeting minutes.

Agenda

Section Number Topic Number Details Purpose Presenter Time
I. Opening Items 8:00 AM
  A. Record Attendance   Holly Allen 2 m
   

President requests Secretary record attendance of board members and guest participants.

  
  B. Call the Meeting to Order   Amy Marcus 3 m
   

The president, or the President's designated officer, calls the meeting to order.

  
  C. Approve Minutes Approve Minutes Amy Marcus 3 m
    Approve minutes for Board Meeting on May 21, 2025  
  D. Approval of June Retreat Agenda Vote Amy Marcus 1 m
   

Approval of June Meeting Agenda as presented.

  
  E. Breakfast, Task-List, and BOT   Amy Marcus 30 m
   

1. Welcome, and Thank You!

2. Complete Task List.

3. Login to BOT to prepare for the retreat.

  
  F. "Quick Frame" Annual Meeting and Retreat Objectives   Kara Maggiore 15 m
   
  1. FY25 Wrap-up, including ED Evaluation
  2. FY26 Strategic Plan + ED Goals
  3. FY26 Board + Committee Goals
  4. First FY26 Budget Review
  5. Board Member training re: meeting engagement
  6. Enhance BoardOnTrack Proficiency
  
II. Reports 8:54 AM
  A. Executive Director Report FYI Joellen Freeman 30 m
   

Executive Director's report:

 

  1. Review ACE’s Mission, Vision, Values, and Priorities 
  2. ACE history and “WHY”
  3. EOY Update: 
    1. Student data
    2. Finance
    3. Facilities  
  
  B. Executive Session - A vote is required to enter an Executive Session. (Board and ED Only) Vote Amy Marcus 60 m
   
  1. Review ED Evaluation Final Memo.
  2. Provide ED final rating and feedback.
  3. ED asks any questions re: evaluation.
  
  C. 2025-2028 Strategic Plan Discuss Joellen Freeman 30 m
   
  1. Present and review ACE Strategic Plan (FY25-28)
  2. Gallery Walk – Board members engage with strategic plan through the WOOP framework.
  
III. Action Items 10:54 AM
  A. FY26 ED Goals Vote Amy Marcus 15 m
   
  1. Present ED 25-26 goals to full board
  2. Vote to ratify or not.         
  
  B. FY25 Board Data Review Discuss Amy Marcus 15 m
   

Review data gleaned from 2024-25 

Board assessments, 

Surveys, 

Self-evals, etc., to better inform FY26 board goals.

  
  C. Draft 2025-26 Board Committee Goals Discuss Amy Marcus 90 m
   

Begin drafting FY26 

SMART committee goals to 

Support strategic plan and 

ED goals

  
  D. Debrief 25-26 Board Committee Goals Discuss Amy Marcus 45 m
   
  1. Each committee shares proposed FY26 SMART goals and how the committee plans to achieve those goals.
  2. Debrief goals among the full board.
  
  E. Finance Terms 101 FYI Anna Grimmett 30 m
   

Training for board members regarding financial oversight.

  
  F. Finance Questions FYI Latner McDonald 30 m
   

Review of questions board members should be able to answer

 re: financial health of the organization.

  
  G. FY26 Operational Budget Discuss Joellen Freeman 30 m
   

ED presents the FY26 operational budget for board member discussion and feedback.

  
  H. Academic Excellence Questions FYI Amy Marcus 30 m
   

Review of questions board members should be able to answer 

re: academic performance of the school.

  
  I. Election of FY26 Board Officers Vote Amy Marcus 15 m
   

Nominate and vote to elect: 

 

President/Chair 

Vice President/Vice Chair

Secretary

Treasurer 

 

For the 25-26 school year. 

  
  J. FY26 Schedule for Board and Committee meetings Vote Amy Marcus 15 m
   

Vote on FY26 board and committee meetings’ schedules.

Board

Governance

Finance

Facilities

Academic Excellence

  
  K. Approval of previously reviewed contracts: Vote Amy Marcus 10 m
IV. Other/Old Business 4:19 PM
  A. Closing FYI Amy Marcus 15 m
   

Goals will be entered into the board calendar and BoardOnTrack, broken down into tasks with due dates, and used to drive board and committee agendas. 

 

Please check your dashboard at least once a week.

 

  
V. Closing Items 4:34 PM
  A. Task List Discuss Amy Marcus 20 m
   

Complete the task-list “check-out” with Amy before leaving.

  
  B. Next Board Meeting FYI Amy Marcus 5 m
   

The next board meeting will be July 16th. 

  
  C. Adjourn Meeting Vote Amy Marcus 1 m

In accordance with the Americans with Disabilities Act, if you need special assistance at a public meeting of Academy of Collaborative Education, please contact Joellen Freeman at jcfreeman@aceforasd.orgdescribing the assistance that is necessary.