February Board Meeting Minutes

February 28, 2024, 4:30-6:00 PM

Minutes Approved

Circle City Prep

Minutes

February Board Meeting

Date and Time

Wednesday February 28, 2024 at 4:30 PM

Directors Present

C. Miller, D. Fischer, D. Neves, D. Rosenbarger, D. Sawyers, K. Lennon (remote), L. Tarble, N. Riggins, R. Grimm (remote)

Directors Absent

A. Sowder

Directors who arrived after the meeting opened

D. Sawyers, K. Lennon, R. Grimm

Ex Officio Members Present

M. Murphy

Non Voting Members Present

M. Murphy

Guests Present

C. Eckerle

I. Opening Items

A. Record Attendance and Guests

B. Call the Meeting to Order

C. Miller called a meeting of the board of directors of Circle City Prep to order on Wednesday Feb 28, 2024 at 4:31 PM.

C. Welcome Guest(s), Public Comment

II. Consent Agenda

A. Approve Previous Board Minutes

N. Riggins made a motion to approve the minutes from December Board Meeting on 12-13-23.

L. Tarble seconded the motion.

The board VOTED to approve the motion.

Roll Call
L. Tarble	Aye
K. Lennon	Absent
D. Fischer	Aye
D. Neves	Aye
A. Sowder	Absent
R. Grimm	Absent
C. Miller	Aye
N. Riggins	Aye
D. Rosenbarger	Aye
D. Sawyers	Absent

B. Approve February Agenda

N. Riggins made a motion to Approve agenda.

L. Tarble seconded the motion.

The board VOTED to approve the motion.

III. Level Field Intro

A. Launch to Level Field Work

Nick with Level Field has been in education previously. He was a teacher with TFA and then a Principal.

D. Sawyers arrived.

R. Grimm arrived.

IV. Finance Committee

A. November / December / January Financials

K. Lennon arrived.

On target for larger expenditures

Over for some areas, but we also had additional grant funding come in to cover expenses, like professional development

At 100 days cash on hand, 90 or more is very good (authorizer is 45 or more)

B. Approve November / December / January Transactions

L. Tarble made a motion to Approve transactions.

N. Riggins seconded the motion.

The board VOTED to approve the motion.

Roll Call
D. Rosenbarger	Aye
R. Grimm	Aye
D. Fischer	Aye
K. Lennon	Aye
D. Neves	Aye
D. Sawyers	Aye
A. Sowder	Absent
C. Miller	Aye
N. Riggins	Aye
L. Tarble	Aye

C. CCP 5-Year Projection

Recent projection is where we think we will finish.

Lots of 1-time sources this year, but next year much less.

Spending per scholar has been much higher past years due to 1-time funding sources.

V. Head of School Update

A. Staffing Update

4th grade lead teacher resigned for health reasons.

Rearranged the classrooms to allow for targeted small group work

2 new hires:

A behavioral specialist who had been working with us previously as an outside provider

A 3rd grade associate teacher

B. Facility Updates

Under budget for the kitchen and cafeteria renovation

VI. Board Chair Update

A. Updates

Look at skill sets dashboard and come up with names for people in network that would be a good fit for new board members.

B. CEO Executive Succession Plan

Updated with current LT roles

L. Tarble made a motion to Approve succession plan.

D. Neves seconded the motion.

The board VOTED to approve the motion.

Roll Call
C. Miller	Aye
A. Sowder	Absent
D. Neves	Aye
D. Rosenbarger	Aye
D. Fischer	Aye
K. Lennon	Aye
D. Sawyers	Aye
L. Tarble	Aye
N. Riggins	Aye
R. Grimm	Aye

VII. Closing Items

A. Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 5:53 PM.

Respectfully Submitted,

C. Miller