Circle City Prep

Minutes

August Board Meeting

Date and Time

Monday August 28, 2023 at 4:30 PM

Location

4002 N Franklin Rd

Directors Present

A. Sowder, C. Miller, D. Neves, D. Rosenbarger (remote), D. Sawyers (remote), K. Lennon, L. Tarble (remote), N. Riggins, R. Grimm (remote)

Directors Absent

D. Fischer

Ex Officio Members Present

M. Murphy

Non Voting Members Present

M. Murphy

Guests Present

C. Eckerle

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

C. Miller called a meeting of the board of directors of Circle City Prep to order on Monday Aug 28, 2023 at 4:32 PM.

C.

Welcome Guest(s), Public Comment

II. Consent Agenda

A.

Approve Previous Board Minutes

D. Neves made a motion to approve the minutes from June Board Meeting on 06-20-23.
N. Riggins seconded the motion.
The board VOTED to approve the motion.
Roll Call
D. Fischer
Absent
C. Miller
Aye
L. Tarble
Aye
D. Rosenbarger
Aye
K. Lennon
Aye
R. Grimm
Aye
N. Riggins
Aye
D. Sawyers
Aye
A. Sowder
Aye
D. Neves
Aye

B.

Approve August Agenda

D. Neves made a motion to Approve Agenda.
N. Riggins seconded the motion.
The board VOTED to approve the motion.
Roll Call
L. Tarble
Aye
N. Riggins
Aye
D. Rosenbarger
Aye
C. Miller
Aye
R. Grimm
Aye
A. Sowder
Aye
D. Neves
Aye
K. Lennon
Aye
D. Sawyers
Aye
D. Fischer
Absent

III. Academic Achievement Committee

A.

ILEARN and IRead Data

We are a top 10 school in proficiency and growth for black and brown scholars.

Outperforming other schools in our neighborhood

 

Next goal, in 2 years, that we beat the state average

 

Highest increase in the city in IREAD growth. On the news for growing while most other schools remain constant.

2nd graders also took the test and we had some scholars already pass, which means they do not have to take it again as a 3rd grader.

IV. Finance Committee

A.

SY24 EOY Financials

There were some small changes at the end of July due to additional grant funding coming in.

 

Meeting all of our ICSB and bond covenants

 

 

B.

June Transactions

L. Tarble made a motion to approve transactions.
C. Miller seconded the motion.
The board VOTED to approve the motion.
Roll Call
C. Miller
Aye
D. Rosenbarger
Aye
D. Neves
Aye
L. Tarble
Aye
R. Grimm
Aye
D. Fischer
Absent
D. Sawyers
Aye
N. Riggins
Aye
A. Sowder
Aye
K. Lennon
Aye

C.

SY24 Grant Updates

Additional funds from ESSER

 

CSP spend down plan to be spent by 9/30/23

D.

Bank Transition & SY23 Audit Update

Transitioning to Bank of America from NBOI

 

Audit on site took place in July, current is all digital

V. Capitol Improvements & Campaign

A.

Project Process

Construction finished this week

 

Furniture will be in September

 

 

B.

Cocktail Reception & Ribbon Cutting

Purpose is to keep people engaged who have donated. 

Is not just for people who have donated, so others can join

 

Chef Katrynka is in charge of all food, she is our new chef

Want to have a ribbon-cutting event for when all the furniture is in

 

Morning event so scholars are here too. Tentative Thursday, Nov 9

VI. Governance Committee Update

A.

Committee Goals & Monthly Meetings

Governance- recruit 2 additional board members. Facilitate annual retreat and onboard new members.

 

Finance- 60 days cash on hand to end the fiscal year. Enrollment average of 365. Meet all covenants for ICSB and bond holders

 

Academic- 5% increase in ILEARN pass rates for both Math and ELA. 80% pass rate, 7% increase, for IREAD

 

Development- increase donor base by 50 people. Raise $50,000.00 at annual event. Create an annual report to update people

B.

SY24 Family Handbook Review (attorney comments)

K. Lennon made a motion to approve handbook.
D. Neves seconded the motion.
The board VOTED to approve the motion.
Roll Call
D. Sawyers
Aye
D. Neves
Aye
N. Riggins
Aye
L. Tarble
Aye
K. Lennon
Aye
A. Sowder
Aye
R. Grimm
Aye
D. Rosenbarger
Aye
C. Miller
Aye
D. Fischer
Absent

C.

SY24 Staff Handbook Review (attorney comments)

K. Lennon made a motion to Approve staff handbook.
D. Neves seconded the motion.
The board VOTED to approve the motion.
Roll Call
R. Grimm
Aye
D. Fischer
Absent
L. Tarble
Aye
D. Sawyers
Aye
C. Miller
Aye
D. Rosenbarger
Aye
N. Riggins
Aye
A. Sowder
Aye
D. Neves
Aye
K. Lennon
Aye

D.

SY24 Board Meetings

L. Tarble made a motion to All board meetings- every other month, on the last Wednesday.
N. Riggins seconded the motion.
The board VOTED to approve the motion.
Roll Call
D. Rosenbarger
Aye
D. Neves
Aye
N. Riggins
Aye
D. Sawyers
Aye
R. Grimm
Aye
K. Lennon
Aye
L. Tarble
Aye
C. Miller
Aye
D. Fischer
Absent
A. Sowder
Aye

E.

SY24 Committee Goals

VII. Management Update

A.

Update

Aiming 340/345 for count day

 

 

VIII. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:00 PM.

Respectfully Submitted,
C. Miller

IX. Executive Session

A.

HOS Annual Review

D. Neves made a motion to Approve our Head of School's (Megan) 2022-23 HOS Evaluation Memo, Bonus, and Salary Change.
K. Lennon seconded the motion.
The board VOTED unanimously to approve the motion.