Circle City Prep

Minutes

May Board Meeting

Date and Time

Monday May 15, 2023 at 4:30 PM

Location

Circle City Prep

4002 N Franklin Rd

Indianapolis, IN 46226

Directors Present

A. Sowder, D. Fischer, D. Neves, D. Rosenbarger (remote), L. Tarble, N. Riggins, R. Grimm

Directors Absent

A. Moseman, C. Miller

Directors who arrived after the meeting opened

N. Riggins

Ex Officio Members Present

M. Murphy

Non Voting Members Present

M. Murphy

Guests Present

C. Eckerle

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

L. Tarble called a meeting of the board of directors of Circle City Prep to order on Monday May 15, 2023 at 4:31 PM.

C.

Welcome Guest(s), Public Comment

II. Consent Agenda

A.

Approve Previous Board Minutes

D. Neves made a motion to approve the minutes from January Board Meeting on 01-17-23.
D. Fischer seconded the motion.
The board VOTED to approve the motion.
Roll Call
R. Grimm
Aye
D. Fischer
Aye
A. Sowder
Aye
L. Tarble
Aye
D. Neves
Aye
D. Rosenbarger
Aye
A. Moseman
Absent
C. Miller
Absent
N. Riggins
Absent

B.

Approve May Agenda

D. Neves made a motion to Approve May agenda.
D. Fischer seconded the motion.
The board VOTED to approve the motion.
Roll Call
D. Neves
Aye
C. Miller
Absent
R. Grimm
Aye
D. Rosenbarger
Aye
L. Tarble
Aye
A. Moseman
Absent
N. Riggins
Absent
D. Fischer
Aye
A. Sowder
Aye

III. Finance Committee

A.

Jan, Feb, March & April Financials

B.

Jan, Feb, March & April Transactions

D. Neves made a motion to Approve Transactions.
R. Grimm seconded the motion.
The board VOTED to approve the motion.
Roll Call
A. Sowder
Aye
N. Riggins
Absent
D. Fischer
Aye
D. Neves
Aye
A. Moseman
Absent
C. Miller
Absent
R. Grimm
Aye
D. Rosenbarger
Aye
L. Tarble
Aye

C.

990

R. Grimm made a motion to Approve the FY22 990.
D. Neves seconded the motion.
The board VOTED to approve the motion.
Roll Call
A. Sowder
Aye
D. Fischer
Aye
R. Grimm
Aye
D. Neves
Aye
A. Moseman
Absent
N. Riggins
Absent
D. Rosenbarger
Aye
C. Miller
Absent
L. Tarble
Aye
N. Riggins arrived.

D.

SY24 Budget

Brian- feels comfortable recommending approving the budget as it stands. However:

  • we upped the enrollment projection to 365 from 350
  • large expenditure budget next year compared to other years because we have so many 1-time funding sources coming through
  • Per student funding has increased a small amount
  • a new grant available that would also increase per pupil funding that is NOT included in our budget draft at this point

Down the road we need to make sure we are hitting enrollment projections

 

Megan- we are at the strongest we have been at this time of the school year as far as enrollment is concerned

D. Neves made a motion to Approve SY24 Budget.
R. Grimm seconded the motion.
The board VOTED to approve the motion.
Roll Call
D. Fischer
Aye
A. Sowder
Aye
D. Neves
Aye
A. Moseman
Absent
C. Miller
Absent
D. Rosenbarger
Aye
L. Tarble
Aye
N. Riggins
Aye
R. Grimm
Aye

E.

SY24 Grant Updates

IV. Capitol Improvments

A.

Management Updates on Expenditures

Amount of funding raised versus what is remaining to be paid out. Still needing to fundraise about $400,000.00 for the Fresh Prep Project

 

B.

Fresh Prep Capital Campaign

Starting in 2 weeks!

They will be breaking ground 5/30 to get underway. 

Summer school will be taking place at the same time, but using the 300s wing entrance and hallway, which will not interfere

Projected to finish in September, will impact lunch service

 

There are some pending requests for fundraising.

 

John has done tons of work to create email templates for board members to use.

V. Governance Committee Update

A.

SY24 Board

Looking for board members to join in July, with a focus on finance, HR, legal, governance.

 

Need to vote them in in June, looking for other board members to meet with prospective members so that more than 1 person knows them. 

 

Voting on committees in June

 

Meeting in June will moved to the 20th

B.

Updates

Slide deck pdf coming out about the open door law with quiz/survey for completion

VI. Management Update

A.

E-Rate Policy

D. Neves made a motion to Approve Internet use policy.
N. Riggins seconded the motion.
The board VOTED to approve the motion.
Roll Call
C. Miller
Absent
L. Tarble
Aye
N. Riggins
Aye
D. Rosenbarger
Aye
A. Moseman
Absent
R. Grimm
Aye
D. Fischer
Aye
A. Sowder
Aye
D. Neves
Aye

B.

Update

Still need to hire 3 lead teachers for upper elementary. This is the biggest pressure point

VII. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 5:38 PM.

Respectfully Submitted,
L. Tarble