Circle City Prep

Minutes

CCP Board Meeting

Date and Time

Monday May 16, 2022 at 4:30 PM

Meeting will be held onsite (4002 N Franklin Rd) or virtually using the following link: https://us02web.zoom.us/j/88566162264?pwd=ZEtaOUY2cW5HdkNUdDdjU05RTUd3dz09

Directors Present

A. Moseman (remote), A. Sowder (remote), C. Miller (remote), D. Fischer (remote), D. Rosenbarger (remote), J. Majors, L. Tarble, M. Parris (remote), R. Grimm (remote), S. Chang (remote)

Directors Absent

None

Directors who arrived after the meeting opened

L. Tarble

Ex Officio Members Present

M. Murphy (remote)

Non Voting Members Present

M. Murphy (remote)

Guests Present

A. Dalstrom (remote), C. Eckerle (remote)

I. Opening Items

A.

Record Attendance and Guests

B.

Call the Meeting to Order

C. Miller called a meeting of the board of directors of Circle City Prep to order on Monday May 16, 2022 at 4:33 PM.

C.

Welcome Guest(s), Public Comment

II. Consent Agenda

A.

Approve Previous Board Minutes

A. Sowder made a motion to approve the minutes from CCP Board Meeting on 03-21-22.
A. Moseman seconded the motion.
The board VOTED to approve the motion.
Roll Call
J. Majors
Absent
D. Rosenbarger
Aye
R. Grimm
Aye
D. Fischer
Aye
M. Parris
Aye
S. Chang
Aye
A. Moseman
Aye
A. Sowder
Aye
L. Tarble
Aye
C. Miller
Aye

B.

Approve May Agenda

A. Sowder made a motion to Approve agenda.
A. Moseman seconded the motion.
The board VOTED to approve the motion.
Roll Call
J. Majors
Absent
D. Rosenbarger
Aye
C. Miller
Aye
A. Sowder
Aye
A. Moseman
Aye
S. Chang
Aye
D. Fischer
Aye
R. Grimm
Aye
M. Parris
Aye
L. Tarble
Absent

III. Student Recruitment, Enrollment and Retention Update

A.

Update

Enroll Indy results released to public 5/19.

Tracking ahead of previous years.

Interest forms- try 3 methods of contact before putting into a non-enroll pile

We do not count interest forms as enrolled since they do not always convert into scholars attending. 

 

L. Tarble arrived.

IV. Kitchen Renovation Project Update

A.

Summer Construction

Original plan was to instal the hood and fire system only and do the rest in the summer of 2023.

As we dove into the plan, we discovered items that the board of health would be looking for- grease trap and a prep sink.

If we are going to trench for a grease trap, we might as well trench for MEP as well because trenching twice does not make sense.

This will put us in a delay for opening the kitchen, but meals will be prepared offsite until the kitchen is open.

 

 

D. Fischer made a motion to Approve kitchen spending on construction and needed equipment up to $300,000 during the summer of 2022.
D. Rosenbarger seconded the motion.
The board VOTED to approve the motion.
Roll Call
D. Rosenbarger
Aye
L. Tarble
Aye
R. Grimm
Aye
A. Sowder
Aye
D. Fischer
Aye
A. Moseman
Aye
M. Parris
Aye
C. Miller
Aye
S. Chang
Aye
J. Majors
Absent

V. Academic Achievement Committee

A.

Committee Update

ILEARN results are coming in and will be presented in June meeting

VI. Finance Committee

A.

March/April Financials

B.

Approve March & April Transactions

R. Grimm made a motion to Approve March and April transactions.
L. Tarble seconded the motion.
The board VOTED to approve the motion.
Roll Call
L. Tarble
Aye
C. Miller
Aye
J. Majors
Absent
S. Chang
Aye
A. Sowder
Aye
M. Parris
Aye
A. Moseman
Aye
D. Fischer
Aye
D. Rosenbarger
Aye
R. Grimm
Aye

C.

SY23 Budget

No major changes to the budget since the board retreat. 

 

A. Sowder made a motion to Approve SY23 Budget.
L. Tarble seconded the motion.
The board VOTED to approve the motion.
Roll Call
M. Parris
Aye
D. Rosenbarger
Aye
A. Sowder
Aye
D. Fischer
Aye
R. Grimm
Aye
J. Majors
Absent
A. Moseman
Aye
S. Chang
Aye
C. Miller
Aye
L. Tarble
Aye

VII. Board Chair Update

A.

Update

Shareyna will step down from vice chair and Leslie will step into that position.

 

Capital campaign- Use google sheet. Input names on second tab

Board stretch giving- what will be your contribution, bucket up into a board goal.

 

VIII. Head of School Update

A.

Update

Staffing- signed 100% of staff that we asked to return next year.

 

Still looking for a 2nd lead, 4th grade full team (2 lead and 1 associate), MLL/ESL coordinator

 

Scholar academic retention- most beneficial in kindergarten is shown in data. Any retention in other grades is taken very seriously and multiple data points are used.

 

3 programs brought on mid-year:

Art of Problem Solving- Honors math program. Expanding next year for upper elementary and MS. No cost to CCP

1:1 Tutoring for scholars with dyslexia. No cost to CCP\

Ignite tutoring- literacy foundation learning. There is a cost but is written into a grant for SY22. Unsure if the partnership will continue next year due to cost. 

B.

SY23 Handbooks

Flagged changes:

Staff changes- vacation days accrued over the year (1 per month), specific sick days.

Staggered dismissal for Elementary vs Middle School

IX. Closing Items

A.

Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 5:42 PM.

Respectfully Submitted,
C. Miller