CCP Board Meeting Minutes

February 21, 2022, 4:30-5:30 PM

Circle City Prep

Minutes

CCP Board Meeting

Date and Time

Monday February 21, 2022 at 4:30 PM

Meeting will be held onsite (4002 N Franklin Rd) or virtually using the following link: https://us02web.zoom.us/j/88566162264?pwd=ZEtaOUY2cW5HdkNUdDdjU05RTUd3dz09

Directors Present

A. Moseman (remote), A. Sowder (remote), C. Miller, D. Fischer (remote), D. Rosenbarger (remote), L. Tarble (remote), M. Parris (remote), R. Grimm (remote), S. Chang (remote)

Directors Absent

J. Majors

Ex Officio Members Present

M. Murphy

Non Voting Members Present

M. Murphy

Guests Present

C. Eckerle (remote)

I. Opening Items

A. Record Attendance and Guests

B. Call the Meeting to Order

C. Miller called a meeting of the board of directors of Circle City Prep to order on Monday Feb 21, 2022 at 4:35 PM.

C. Welcome Guest(s), Public Comment

II. Consent Agenda

A. Approve Previous Board Minutes

A. Moseman made a motion to approve the minutes from CCP Board Meeting on 01-17-22.

R. Grimm seconded the motion.

The board VOTED to approve the motion.

Roll Call
L. Tarble	Aye
D. Fischer	Aye
A. Moseman	Aye
S. Chang	Aye
R. Grimm	Aye
A. Sowder	Aye
C. Miller	Aye
J. Majors	Absent
M. Parris	Aye
D. Rosenbarger	Aye

B. Approve February Agenda

A. Moseman made a motion to Approve agenda for Feb Meeting.

R. Grimm seconded the motion.

The board VOTED to approve the motion.

Roll Call
A. Sowder	Aye
D. Rosenbarger	Aye
R. Grimm	Aye
A. Moseman	Aye
L. Tarble	Aye
S. Chang	Aye
M. Parris	Aye
J. Majors	Absent
C. Miller	Aye
D. Fischer	Aye

III. Self-Op Kitchen Consultant

A. Patachou Contract

Will work with us this next year even without the large upgrades while capital funds are being raised.

And then will continue to help through and after renovations.

L. Tarble made a motion to Approve contract with Patachou.

M. Parris seconded the motion.

The board VOTED to approve the motion.

Roll Call
D. Fischer	Aye
S. Chang	Aye
C. Miller	Aye
A. Moseman	Aye
D. Rosenbarger	Aye
J. Majors	Absent
M. Parris	Aye
L. Tarble	Aye
R. Grimm	Aye
A. Sowder	Aye

IV. Facility Taskforce

A. Creation Facility Taskforce

Started the task force back up because there are always things to do.

Charge is around capital campaign and improvements

Drew (chair), Alexis, Chad, Brian, Bobby (as needed), David R (as needed)

L. Tarble made a motion to Approve creation of facility taskforce.

D. Fischer seconded the motion.

The board VOTED to approve the motion.

Roll Call
L. Tarble	Aye
A. Moseman	Aye
A. Sowder	Aye
J. Majors	Absent
R. Grimm	Aye
S. Chang	Aye
D. Rosenbarger	Aye
D. Fischer	Aye
C. Miller	Aye
M. Parris	Aye

B. Request for Qualifications for Kitchen & Cafe Project

Looking to get 3 bids to compare rates and costs.

Megan created the RFQ from an exemplar. Not formalized through CIES which means Megan is responding to bids, giving tours, etc.

2-month construction timeline to be completed over the summer and not interfere with school days.

M. Parris made a motion to Approve the RFQ to be advertised.

A. Sowder seconded the motion.

Facility taskforce will go through all requests for qualifications. Full board will review and sign off based on the taskforce recommendations

The board VOTED to approve the motion.

Roll Call
A. Moseman	Aye
S. Chang	Aye
L. Tarble	Aye
R. Grimm	Aye
C. Miller	Aye
M. Parris	Aye
D. Fischer	Aye
D. Rosenbarger	Aye
J. Majors	Absent
A. Sowder	Aye

V. Finance Committee

A. Updates

B. Approve Transactions

A. Sowder made a motion to Approve transactions for December and January.

D. Rosenbarger seconded the motion.

The board VOTED to approve the motion.

Roll Call
J. Majors	Absent
L. Tarble	Aye
R. Grimm	Aye
M. Parris	Aye
A. Sowder	Aye
S. Chang	Aye
C. Miller	Aye
D. Rosenbarger	Aye
A. Moseman	Aye
D. Fischer	Aye

VI. Academic Committee

A. Update

We are readers and writers

We are consistent

We are a team

Enrollment is at 258

Looking to hire an ELL coordinator for 22-23 school year to support our ELL scholars even more.

Attendance average is 88%

Of the bottom quartile of Scholars on STEP in 1st - 5th Grade, 67% are NEW this year

Of the top quartile of Scholars on STEP in 1st - 5th Grade, 88% have attended CCP for 1+ years

VII. Board Chair Update

A. Interim Secretary

S. Chang made a motion to Approve Bobby as Secretary and Governance Chair.

A. Moseman seconded the motion.

The board VOTED to approve the motion.

Roll Call
R. Grimm	Aye
D. Fischer	Aye
J. Majors	Absent
S. Chang	Aye
L. Tarble	Aye
A. Moseman	Aye
M. Parris	Aye
C. Miller	Aye
A. Sowder	Aye
D. Rosenbarger	Aye

B. Update

3 prospective board members slated for the summer enrollment.

VIII. Head of School Update

A. Update

New roles for next year:

MS Language arts, Math, Science, and Social Studies

ELA Coordinator

Social worker through Marian University

B. SY22 Annual Calendar

L. Tarble made a motion to Approve the 22-23 Calendar.

D. Rosenbarger seconded the motion.

The board VOTED to approve the motion.

Roll Call
A. Sowder	Aye
R. Grimm	Aye
L. Tarble	Aye
D. Rosenbarger	Aye
M. Parris	Aye
C. Miller	Aye
A. Moseman	Aye
J. Majors	Absent
D. Fischer	Aye
S. Chang	Aye

C. Parent Survey

IX. Closing Items

A. Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 5:39 PM.

Respectfully Submitted,

C. Miller