Circle City Prep
Minutes
Board of Directors Meeting
Date and Time
Monday October 21, 2019 at 4:30 PM
Location
4002 N. Franklin Road, Indianapolis, IN 46226
Directors Present
A. Sowder, C. Miller, D. Rosenbarger, D. Tolliver, J. Bartenbach, L. Tarble, M. Parris (remote), S. Chang, W. Patrick
Directors Absent
A. Berkey
Directors who arrived after the meeting opened
A. Sowder, D. Tolliver
Ex Officio Members Present
M. Murphy
Non Voting Members Present
M. Murphy
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
C. Miller called a meeting of the board of directors of Circle City Prep to order on Monday Oct 21, 2019 at 4:33 PM.
C.
Welcome and Share-Out
D.
Welcome Guest(s), Public Comment
II. Consent Agenda
A.
Approve August Minutes
J. Bartenbach made a motion to approve meeting minutes.
W. Patrick seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| J. Bartenbach |
Aye
|
| S. Chang |
Aye
|
| C. Miller |
Aye
|
| M. Parris |
Aye
|
| D. Tolliver |
Absent
|
| D. Rosenbarger |
Aye
|
| L. Tarble |
Aye
|
| A. Sowder |
Absent
|
| W. Patrick |
Aye
|
| A. Berkey |
Absent
|
J. Bartenbach made a motion to approve the minutes from Board of Directors Meeting on 08-19-19.
W. Patrick seconded the motion.
The board VOTED to approve the motion.
B.
Approve October Agenda
J. Bartenbach made a motion to approve agenda.
W. Patrick seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| C. Miller |
Aye
|
| D. Rosenbarger |
Aye
|
| A. Berkey |
Absent
|
| J. Bartenbach |
Aye
|
| A. Sowder |
Absent
|
| M. Parris |
Aye
|
| W. Patrick |
Aye
|
| L. Tarble |
Aye
|
| S. Chang |
Aye
|
| D. Tolliver |
Absent
|
III. Governance Committee
A.
Governance Committee Minutes
A. Sowder arrived.
D. Tolliver arrived.
B.
Review Board Survey
- Shareyna to reach out to board on track re: what they'd recommend as the top 5 items to prioritize based on board assessment tool
- Each committee to review board assessment results during next committee meeting to ensure alignment to committee goals and addressing board gaps
IV. Academic Achievement Committee
A.
Update
- Reviewed and discussed SY19.20 academic goals and dashboard
- Reviewed and discussed the most recent interim assessment results and academic programming adjustments made based on results
B.
STEP Window #1 Data
V. Development Committee
A.
Update
- Discussed how to provide board training and support on fund development best practices
- Moving forward with the CRM development database
VI. Facility Taskforce
A.
Update
- Currently waiting for year 4 lease from current landlord originally to be delivered on 9/1/2019
- Megan to schedule a facility task force meeting
VII. Board Chair Update
A.
Update
- Discussed committees using board on track to take meeting minutes and to input SY19.20 committee goals
- Board members to reflect on potential individuals to support the development committee (specifically in event planning and corporate giving)
- Discussed adjusting December board meeting to December 9th
VIII. Head of School Update
A.
Report
- Discussed development and implementation of CCP leadership pathways
- Received a 20K donation from the Humphrey family
- Current school needs:
- Spreading mulch on playground
- Sponsoring families for the holiday season
IX. Closing Items
A.
Adjourn Meeting
J. Bartenbach made a motion to adjourn the meeting.
L. Tarble seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| A. Sowder |
Aye
|
| D. Rosenbarger |
Aye
|
| L. Tarble |
Aye
|
| M. Parris |
Aye
|
| A. Berkey |
Absent
|
| C. Miller |
Aye
|
| W. Patrick |
Aye
|
| D. Tolliver |
Aye
|
| S. Chang |
Aye
|
| J. Bartenbach |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 6:13 PM.
Respectfully Submitted,
C. Miller