February Board Meeting Minutes

February 18, 2026, 7:30-9:00 AM

Minutes Draft

Circle City Schools

Minutes

February Board Meeting

Date and Time

Wednesday February 18, 2026 at 7:30 AM

Location

ACE Prep

5326 Hillside Ave

Indianapolis, IN 46220

Directors Present

D. Sawyers (remote), J. Frank, J. VanDeWalle, K. Lennon, L. Tarble, M. Glenn, N. Riggins (remote)

Directors Absent

D. McKissic, D. Rosenbarger, K. Knox

Ex Officio Members Present

M. Murphy

Non Voting Members Present

M. Murphy

Guests Present

C. Eckerle

I. Opening Items

A. Record Attendance and Guests

B. Call the Meeting to Order

L. Tarble called a meeting of the board of directors of Circle City Schools to order on Wednesday Feb 18, 2026 at 7:33 AM.

C. Welcome Guest(s), Public Comment

II. Consent Agenda

A. Approve Previous Board Minutes

M. Glenn made a motion to approve the minutes from December Board Meeting on 12-17-25.

J. Frank seconded the motion.

The board VOTED to approve the motion.

Roll Call
D. Sawyers	Aye
K. Knox	Absent
N. Riggins	Aye
L. Tarble	Aye
D. Rosenbarger	Absent
K. Lennon	Aye
D. McKissic	Absent
J. Frank	Aye
M. Glenn	Aye
J. VanDeWalle	Aye

B. Approve Agenda

M. Glenn made a motion to Approve the agenda.

J. Frank seconded the motion.

The board VOTED to approve the motion.

Roll Call
L. Tarble	Aye
K. Knox	Absent
M. Glenn	Aye
N. Riggins	Aye
K. Lennon	Aye
D. Sawyers	Aye
J. Frank	Aye
D. Rosenbarger	Absent
D. McKissic	Absent
J. VanDeWalle	Aye

III. Head of School Update

A. Network Updates

Current open roles:

Manager of High School Placement
Attendance and Safety Monitor
Paraprofessional
ML Teacher
1st Grade Lead
2nd Grade Lead
MS Science Teacher
Director of Technology

Count day 2- 537

Kaboom Playground build sponsored by JD Sports

Replaced 4 HVAC units in the 300s wing

Black History Month Performance- 2/26 @ 5:30

Talent Show- 3/12 @ 5:30

Org Chart- created based on budget and need for academic outcomes

New Circle City Schools Branding Guide

B. SY27 Annual Calendar

M. Glenn made a motion to Approve the SY27 calendar.

K. Lennon seconded the motion.

The board VOTED to approve the motion.

Roll Call
N. Riggins	Aye
D. Sawyers	Aye
K. Knox	Absent
J. VanDeWalle	Aye
L. Tarble	Aye
K. Lennon	Aye
D. McKissic	Absent
J. Frank	Aye
D. Rosenbarger	Absent
M. Glenn	Aye

IV. Finance Committee

A. December and January Financials

At the end of December, we do half of the accruals and depreciations.

Days cash on hand is large because of the Lilly Grant. We will be reporting out based on actuals without the grant funds.

B. December Transactions

J. Frank made a motion to Approve the December transactions.

J. VanDeWalle seconded the motion.

The board VOTED to approve the motion.

Roll Call
N. Riggins	Aye
D. McKissic	Absent
K. Lennon	Aye
M. Glenn	Aye
J. VanDeWalle	Aye
D. Sawyers	Aye
J. Frank	Aye
D. Rosenbarger	Absent
L. Tarble	Aye
K. Knox	Absent

C. January Transactions

D. Financial Policy

K. Lennon made a motion to Approve the updated fiscal policies.

M. Glenn seconded the motion.

The board VOTED to approve the motion.

Roll Call
N. Riggins	Aye
J. VanDeWalle	Aye
D. Rosenbarger	Absent
K. Lennon	Aye
M. Glenn	Aye
K. Knox	Absent
L. Tarble	Aye
J. Frank	Aye
D. Sawyers	Aye
D. McKissic	Absent

E. 990 Approval

K. Lennon made a motion to Approve the 990 for Circle City Prep.

M. Glenn seconded the motion.

The board VOTED to approve the motion.

Roll Call
D. Rosenbarger	Absent
D. McKissic	Absent
M. Glenn	Aye
L. Tarble	Aye
N. Riggins	Aye
J. VanDeWalle	Aye
D. Sawyers	Aye
J. Frank	Aye
K. Lennon	Aye
K. Knox	Absent

F. Investment Policy Update

V. Governance Committee

A. Update

Board recruitment- have a need for someone with a strong background in finance

Board assessment was sent out this morning- Due 3/6, will discuss during April retreat

B. Board Retreat

Agenda ideas:

Welcome breakfast
Review of purpose
Building walkthrough and classroom visits
Current state of the school
Fundraiser worktime
Legislative updates and how that impacts us (facilities and transportation)
Finance- long term stewardship
Parent panel? ACE families
Student panel? CCP scholars
Working lunch with staff
What does the school need from the board? Where are we now and where do we need to go?
Identify potential candidates for the board

VI. Fund Development Committee

A. Annual Fundraiser Planning

PUSH push push the adult prom!!! Invite everyone

VII. Academic Achievement Committee

A. Middle of Year Academic Update

IREAD and ILEARN coming up

Tutoring offered for scholars in both math and ELA after school through a grant from TMT

VIII. Closing Items

A. Adjourn Meeting

There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 8:52 AM.

Respectfully Submitted,

L. Tarble