Menlo Park Academy Governing Board
Minutes
Strategic Planning Session
Date and Time
Sunday March 30, 2025 at 9:00 AM
The quarterly strategic planning session for Menlo Park Academy will take place on Sunday, March 30, 2025 at Menlo Park Academy, 2149 W. 53rd Street, Cleveland, OH 44102.
Directors Present
Jeffrey Sugalski, Sam Sherwood, Shruti Aring, Teri Harrison, Tiffany Randle, Twana Rogers
Directors Absent
None
Guests Present
Deborah Zeffren, Jessica Esway
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
II. Action Items
A.
New Hires
start date is April 7th and the position is full time.
Roll Call | |
---|---|
Sam Sherwood |
Aye
|
Shruti Aring |
Aye
|
Twana Rogers |
Aye
|
Jeffrey Sugalski |
Aye
|
Tiffany Randle |
Aye
|
Teri Harrison |
Aye
|
B.
Insurance Renewal
Roll Call | |
---|---|
Tiffany Randle |
Aye
|
Shruti Aring |
Aye
|
Jeffrey Sugalski |
Aye
|
Twana Rogers |
Aye
|
Teri Harrison |
Aye
|
Sam Sherwood |
Aye
|
C.
Transportation School Hours 2025-2026
Roll Call | |
---|---|
Sam Sherwood |
Aye
|
Twana Rogers |
Aye
|
Jeffrey Sugalski |
Aye
|
Tiffany Randle |
Aye
|
Teri Harrison |
Aye
|
Shruti Aring |
Aye
|
D.
NEO Parent Event
T. Randle suggested data on perspective students/families expressing interest at the event to be collected and shared for admissions and recruitment. Event dates are May 27th 2025 and August 9th 2025
Roll Call | |
---|---|
Shruti Aring |
Aye
|
Sam Sherwood |
Aye
|
Jeffrey Sugalski |
Aye
|
Tiffany Randle |
Aye
|
Twana Rogers |
Aye
|
Teri Harrison |
Aye
|
E.
25-26 Calendar
Roll Call | |
---|---|
Tiffany Randle |
Aye
|
Twana Rogers |
Aye
|
Sam Sherwood |
Aye
|
Teri Harrison |
Aye
|
Jeffrey Sugalski |
Aye
|
Shruti Aring |
Aye
|
III. Skip Levels
A.
Teacher Skip Level Summary
IV. Executive Session
A.
Executive Session
Roll call vote passes unanimously.
Enter executive session at 11:01am
Exit executive session at 12:20pm
Roll Call | |
---|---|
Shruti Aring |
Aye
|
Teri Harrison |
Aye
|
Jeffrey Sugalski |
Aye
|
Twana Rogers |
Aye
|
Tiffany Randle |
Aye
|
Sam Sherwood |
Aye
|
V. Lunch
A.
Lunch Break
Began lunch at 12:30pm
Ended lunch at 1:00pm
VI. Organization Structure
A.
Org Chart
discussion and recommendations surrounding roles and responsibilities of current and future positions in the front office and administrative team.
B.
Admin Roles
additional discussion on admin roles and identifying where additional support is needed for more efficient administrative operations.
VII. Current Needs
A.
2024-2025 School Year Support
discussion on additional leadership support needed for the remainder of the school year. Discussion surrounding additional support sources for J. Esway's current and additional tasks. Board members suggests delegation of development tasks under D. Zeffern's team.
VIII. New Business
A.
Board Member Terms & New Members
Stronger initiatives being made by the admissions and enrollment team to increase 25/26 kindergarten enrollment. S. Sherwood presented number and discussed current sand future recruitment initiatives.
IX. Old Business
A.
Contracts
letters for teacher intent to return are planned to be sent as soon as possible.
Roll Call | |
---|---|
Teri Harrison |
Aye
|
Jeffrey Sugalski |
Aye
|
Tiffany Randle |
Aye
|
Twana Rogers |
Aye
|
Shruti Aring |
Aye
|
Sam Sherwood |
Aye
|
X. Executive Session
A.
Executive Session
Roll call vote passed unanimously
enter executive session at 3:33pm
exit executive session at 4:02pm
Roll Call | |
---|---|
Sam Sherwood |
Aye
|
Tiffany Randle |
Aye
|
Teri Harrison |
Aye
|
Twana Rogers |
Aye
|
Jeffrey Sugalski |
Aye
|
Shruti Aring |
Aye
|
XI. Closing Items
A.
Adjourn Meeting
Adjourned at 4:12pm.
Roll Call | |
---|---|
Shruti Aring |
Aye
|
Sam Sherwood |
Aye
|
Teri Harrison |
Aye
|
Tiffany Randle |
Aye
|
Twana Rogers |
Aye
|
Jeffrey Sugalski |
Aye
|
Feedback on how to improve communication and incorporate teacher and staff suggestions for continued growth and improvement in the coming school year and beyond was discussed by the board members who met with teachers and staff during the skip level sessions in March.