Menlo Park Academy Governing Board
Minutes
Regular Board Meeting
Date and Time
Thursday October 19, 2023 at 6:00 PM
Location
Menlo Park Academy
2149 W. 53rd Street
Cleveland, OH 44102
This month's regular meeting of MPA’s governing board will be held on Thursday, October 19, 2023 at Menlo Park Academy, 2149 W. 53rd Street, Cleveland, OH 44102. Virtual observation will be made available, when possible, at the following link - https://meet.google.com/bqx-niry-mqu. Meeting dates and times are posted in several places in building as well as on our website.
Directors Present
Jillian Dura, Joe Loyd, Shruti Aring, Susan Dornan, Teri Harrison (remote), Twana Rogers
Directors Absent
Tiffany Randle
Guests Present
Allison Lentz, Amber Tripphahn (remote), Barbara Moran (remote), Clara Adeniyi (remote), David Paradzik (remote), Deborah Zeffren (remote), Doug Thompson (remote), Elizabeth Soto (remote), Jacqueline Flores (remote), Jeffrey Sugalski, Jennifer Nowakowski (remote), Jessica Wilcox, Karen Sacco (remote), Kelly Baughman (remote), Latha Ess (remote), Michelle Hudak (remote), Mollie Eardley (remote), Renee Dornan (remote), Sara Battles (remote)
I. Opening Items
A.
Record Attendance
B.
Call the Meeting to Order
II. Public Comments
A.
Public Comments
III. Minutes
A.
Meeting Minutes - 8/3/23
B.
Meeting Minutes - 8/17/23
C.
Meeting Minutes - 10/7/23
IV. Sponsor Report
A.
Sponsor Update
Board adopted plan for virtual learning due by Nov 1. Public records traning by Attorney General or Auditor of State due April 30, 2023. Updates to HB33 provided regarding RIMPs. Health and Safety building tour completed in September including review of emergency drill requirements, building climate and culture, testing compliance, review of 11.6 framework and Dylexia law rollout. No red flags with financial consultant meeting.
V. Treasurer's Report
A.
Monthly Financial Report
Sarah O'Bryan not at meeting for discussion. Report reviewed as uploaded.
VI. Education Reports
A.
Principal Report
Reviewed by Jessica Wilcox as presented. Successful virtual high school night. Parent Teacher conferences today and tomorrow. OST testing next week. Good turnout for Donuts with Grownups. Student Council campaigning has kicked off. Students and staff included in PBIS incentives.
B.
Program Report
Report reviewed as presented. Scholastic order to be funded by book fair profits. MAP testing completed. MAP Reading Fluid Assessment training for teachers completed, testing to occur first week of November. Staff evaluation process starting. Jessica continues to gather feedback from professional development to assist with future planning. Douglas Clay currently analyzing NWEA data, analysis results pending. Reviewing PD on AI for teachers. Jessica Wilcox and 2 teachers attended the Twice Exceptional Conference at Cleveland State University.
VII. Operations Report
A.
Operations Report
Ms. Deb Zeffren reviewed operations report as presented.
VIII. Board Committees
A.
Audit & Finance
No updates provided. Ms. Randle absent.
B.
Development
Ms. Rogers discussed that planning continues. Would like to have a meeting with staff members to plan remaining year and committee charter.
C.
Diversity, Equity, & Inclusion
No report. Ms. Randle absent.
D.
Enrollment Task Force
Working with Blumwell Group to gather data and planning for future enrollment efforts. Emma Maloney has accepted position of Director of Communications and Enrollment.
E.
Health & Safety Task Force
No updates.
F.
Program Excellence
OKRs reviewed. Parent volunteer is reviewing Program Guide to provide edits that may assist in making information accessible for parent review.
IX. Resolutions for Consideration: Academic
A.
Performance Accountability Framework Attachment 11.6
| Roll Call | |
|---|---|
| Susan Dornan |
No
|
| Tiffany Randle |
Absent
|
| Shruti Aring |
Aye
|
| Twana Rogers |
Aye
|
| Joe Loyd |
Aye
|
| Teri Harrison |
Absent
|
| Jillian Dura |
Aye
|
B.
Parent Student Handbook
C.
Plan for Completion of Make-up/Web Access
X. Resolutions for Considerations: Operations
A.
New Hires
B.
Monthly Enrollment Verification
C.
Jan Pro Amendment
D.
Sub Teacher Considerations
| Roll Call | |
|---|---|
| Twana Rogers |
Aye
|
| Teri Harrison |
Absent
|
| Shruti Aring |
Aye
|
| Susan Dornan |
Aye
|
| Joe Loyd |
Abstain
|
| Tiffany Randle |
Absent
|
| Jillian Dura |
Aye
|
XI. Resolutions for Consideration: Finance
A.
5-Year Forecast
B.
Overnight field trip stipend
C.
Testing Stipend
The board would like to thank the teachers for their support in this critical step of the enrollment process.
XII. Resolutions for Consideration: Enrollment & Advancement
A.
23-24 Development Plan
B.
Winter Benefit Information
XIII. Other Business
A.
Sponsor Renewal Application
FInal version of sponsor renewal application submitted for reference.
B.
Building Financing Update
Extension with main lender in progress. Working on getting additional appraisals. Current compliance extended at least 30 days and possibly will be up to the next 9-12 months.
C.
Meeting Procedures Update
Student enrollment for 2023-24 year is currently at 397 with a goal for the 2024-25 year
of 508. If achieved for the 2024-25 year:
▪ 90% of goal, or 457 students, $2,000 one-time bonus, plus $2,000 increase in
base pay
▪ 95% of goal, or 487 students, $2,500 one-time bonus, plus $2,500 increase in
base pay
▪ 100% of goal, or 508 students, $3,000 one-time bonus, plus $3,000 increase in
base pay
▪ 105% of goal, or 533 students, $4,000 one-time bonus, plus $4,000 increase in
base pay
o Enrollment number will be the FTE (full-time equivalent) as identified by the October
2024 Community School Settlement Report posted on the Ohio Department of
Education website.
o Salary increase and bonus will be applied in November 2024.
XIV. Executive Session
A.
Executive Session
No executive session required.
A parent shared appreciation to the board and administration for their hard work. Another parent expressed concern that his 7th grade student does not currently have a math teacher. He believes Menlo needs to be more competitive with salaries.