Menlo Park Academy Governing Board
Minutes
Regular Meeting
Date and Time
Thursday March 16, 2023 at 6:00 PM
Location
Menlo Park Academy
2149 W. 53rd Street
Cleveland, OH 44102
The regular meeting of MPA’s governing board will be held on Thursday, March 16, 2023 at Menlo Park Academy, 2149 W. 53rd Street, Cleveland, OH 44102. Meeting dates and times are posted in several places in building as well as online. We will endeavor to enable virtual attendance, when possible, at this meeting link – https://meet.google.com/bqx-niry-mqu.
Directors Present
Geoffrey Belanger, Shruti Aring, Susan Dornan, Teri Harrison, Tiffany Randle
Directors Absent
Twana Rogers
Guests Present
Allison Lentz, Deborah Zeffren, Jennifer Ingraham, Jessica Wilcox, Kaitlyn Old, Nicole Shedden, Sarah O'Bryan (remote)
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance and Guests
C.
Certification of Notice of Meeting
II. Public Participation
A.
Public Comments
III. Sponsor's Report
A.
Sponsor's Report
Allison Lentz presented her report.
She said there was not much new to update since last meeting.
She had a site visit on Tuesday and did a building walkthrough - saw intersession week
The team is working towards goals
Discussed RIMPS and MM Licences
She is very impressed with the PBIS incentives
Teacher Eval process is underway and they have done a great job observing
Leadership team working well together
Teri to Deb - Safety Grant $2.50 per student and submit by March 31
IV. Treasurer's Report
A.
PSi Billing & Service Analysis
Sarah O'Bryan presented her report.
We are currently over projected for the whole year and keep getting invoices from PSi. She asked Phyllis and Jess talk to Sarah and holding off on paying invoices
B.
February Financials
V. Education Report
A.
Principal's Report
Theme for March is RESPECT and there will be a Pep Rally on March 31st.
Fireside Chat Topics: Testing dates, PBIS March Theme, NYC and Michigan Trips, Intercession Week, Report Cards
Think Tank Topics: Teacher shortage, teacher communication lacking, makerspace not being utilized?
B.
Program Report
Jessica Wilcox presented her report
During teacher team meetings we are looking at data from the Winter MAP assessments. During this time, we are discussing students that may need to shift groups.
She discussed upcoming field trips and testing dates.
They are starting the post conference process with staff after spring break.
Shared a schedule of upcoming PD.
Shared about NHD, Quizbowl and some Intersession Week projects.
C.
Summer Camp
VI. Operations Report
A.
Monthly Report
Deborah Zeffren presented her report.
HVAC system needs updated and having trouble - upgrade in software
60 Technology chargers vote
No resignations
No new hires
Food service - Corrective action plans due tomorrow NSLP - finish tomorrow hopefully
Health Dept said we do not have to have a food license- submitted
Safety Grant - $80,000 in addition to the $18,000 spent by December 2023
- More cameras
- Speakers
- Ballistic glass for front office
- Alarms for propped doors
- Pikmykid
CSTAG- Team has met and all members have taken required training. - In compliance with that
No policies to be updated as of this time
GIG grant two contracts need to be discussed
B.
Monthly Enrollment Verification Report
C.
FTE Review Summary Report
D.
Wellness Policy Assessment Tool
Board needs to review
E.
Ohio's K-12 School Safety Grant Program
They front the school the money and the school does not have to put out anymore.
We have possession of the check and have not cashed it yet.
VII. Board Committee Reports
A.
Advancement
Twana Rogers not in attendance - Jenn had nothing to add
B.
Diversity, Equity, and Inclusion
Tiffany Randle had nothing to report
C.
Finance & Audit
Geoffery Belanger had nothing to report
D.
Health & Safety
Susan Dornan presented her report
Response team is working together and there is a ton of work happening
Discussion - What health and safety items we want to see and use the grant money for?
They are going to take a deep dive into operations plan - Renewal every three years and it is in July
Staff training/on boarding in the fall
Narcan - Project Dawn / Training can be in person or online and will get supplies
Leadership can be trained in the summer
E.
Program Excellence
Shruti Aring presented her report
Looked at OKR’s and everything is moving along well
The main thing is documentation and putting all the materials together for staff
She is working on a drive storing all the stuff
Shruti wants to get official PEC Meeting going
She expressed that everyone is doing a great job and checking things off the list
VIII. Resolutions for Consideration- Academic & Compliance
A.
Field Trips
Schools financial responsibility: if it's over $500 we pay 60% and families pay 40%
B.
Club Stipends
Jacob Kulas $167
Frank O'Grady $167
Nicole D'Amico $167
Car Reitz $167
Staci Young $167
Kendra Santos $167
Doug Thompson $133
Patty Bena $100
Jennifer Schneikart $100
C.
Semi- Annual Harassment, Intimidation, and Bullying Report
IX. Resolutions for Consideration- Operations
A.
Data Path Chromebook Chargers
B.
HVAC Software Update
C.
GIG Grant Agreement
D.
Behnke Agreement
E.
Student Pickup & Safety App
X. New Business
A.
Ballistic Glass
Film on top of glass windows to make it safer and not as easy to get in
Film makes it like ballistic glass
XI. Executive Session
A.
Executive Session
Invited into Exec Session: Allison Lentz, Stephanie Teaford, Phyllis Robinson, Jessica Wilcox, and Deborah Zeffren
Entered exec session at 7:47pm. Exited exec session at 9:01pm
| Roll Call | |
|---|---|
| Teri Harrison |
Aye
|
| Twana Rogers |
Absent
|
| Susan Dornan |
Aye
|
| Geoffrey Belanger |
Aye
|
| Shruti Aring |
Aye
|
| Tiffany Randle |
Aye
|
Nicole Shedden shared that she is impressed with administration communication
Regarding survey's - considering the amount of turnover this year and put the teacher survey out sooner than later. Maybe a survey would bring out, address and up the satisfaction level of teachers because these teachers are not leaving for higher paid jobs. She also suggested taking out demographic questions - takes away anonymity.