Menlo Park Academy Governing Board
Minutes
Regular Meeting
Date and Time
Thursday November 17, 2022 at 6:00 PM
Location
Menlo Park Academy
2149 W. 53rd Street
Cleveland, OH 44102
The regular meeting of MPA’s governing board will be held on Thursday, November 17, 2022 at Menlo Park Academy, 2149 W. 53rd Street, Cleveland, OH 44102. Meeting dates and times are posted in several places in building as well as online. We will endeavor to enable virtual attendance, when possible, at this meeting link – https://meet.google.com/bqx-niry-mqu.
Directors Present
Geoffrey Belanger, Shruti Aring, Susan Dornan (remote), Teri Harrison, Tiffany Randle
Directors Absent
Suzanne McFarland, Twana Rogers
Guests Present
Allison Lentz, Deborah Zeffren, Jennifer Ingraham, Jessica Wilcox, Joe Loyd (remote), Kaitlyn Old, Latha Srinivasan (remote), Nicole Shedden (remote), Phyllis Robinson, Sarah O'Bryan (remote), Sh'Annon Caldwell (remote), Shwetambari Gulhane (remote)
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance and Guests
C.
Certification of Notice of Meeting
II. Public Participation
A.
Public Comments
III. Meeting Minutes
A.
Meeting Minutes 10/20/2022 Regular Meeting
IV. Sponsor's Report
A.
Sponsor's Report
Ms. Allison Lentz presented her report:
The Fall 2022 Community School Contract Modification was emailed out this week.
It is important the schools stay on top of their progress of the 11.6 goals.
The education plan of the school should be a detailed explanation of the academic program the school is using.
Updated annual performance reports will be sent out showing the removal of the
chronic absenteeism goal.
The 2021-2022 Educational Service Center of Lake Erie West’s Community Schools Center Sponsor Annual Report is required to be posted to the schools’ websites by November 30, 2022 to serve as notification to parents of students enrolled at each school.
During the November visit all items were marked as compliant or as in progress for follow up in December.
Our Financial consultant Linda Moye holds a monthly phone meeting with the
school’s treasurer, a completed report of this meeting is emailed to all board members. At this time, there were no red flags discussed.
B.
Modification 14 - Fall 2022
The Fall modification will be reviewed, updated, and approved at the December work session
V. Treasurer's Report
A.
Treasurer's Report
Dave Massa not present to give a report. The report was included in the board packet.
B.
October Financials
C.
5-Year Forecast Update
D.
22-23 Budget Update
VI. Education Report
A.
Education Director's Report
Sh'Annon Caldwell reviewed highlights virtually from the Director’s Report that was included in the board meeting packet. The board requested the data in the floor grouping document to be updated with identification of grade, floor and subject.
B.
Principal's Report
Phyllis Robinson reviewed highlights from the Principal's Report that was included in the board meeting packet. She wanted to highlight how the SEL department is supporting our PBIS program by pushing into the classroom with giving support to students and teachers with strategies for non-bullying, self-awareness, emotional regulation and providing activities for “World Kindness Day” and “Friendsgiving Day”.
VII. Operations Report
A.
Monthly Report
Deborah Zeffren provided highlights for the monthly operations report that was included in the board packet. She will follow up with the board about the sound panels.
B.
Monthly Enrollment Verification Report
VIII. Enrollment & Advancement Report
A.
Monthly Report
Jennifer Ingraham provided highlights from her report included in the board packet. The school was awarded the $250,000 GIG Grant. The Annual Appeal letter is ready for the board to review.
Ms. Harrison requested data on withdrawals and reasons for withdrawals from July 2022-current date. Could there be a follow up survey to send out?
There is a conflict with the December board meeting date so Ms. Harrison will send a Doodle out to the board for rescheduling options.
IX. Board Committee Reports
A.
Program Excellence
Excellence Shruti Aring shared that the PEC is working with the team on the 11.6 goals to update and resubmit to the ESCLEW for approval.
B.
Finance & Audit
Geoffrey Belanger shared that the committee is working on the budget and a schedule for future meetings that will be one week prior to the regular board meeting.
C.
Health & Safety
Susan Dornan shared that the committee reviewed the field trip procedures and updates were made to the document.
D.
Advancement
No updates
E.
Diversity, Equity, and Inclusion
No updates
X. Resolutions for Consideration- Academic & Compliance
A.
Annual Review: Special Education Policies & Procedures for the 2022-2023
B.
Annual Review: #105 Policy Governing Conduct of Academic Prevention/Intervention Services
C.
Review: #111 Policy on Career Advising
D.
EMIS Representative Designation
XI. Resolutions for Consideration- Finance
A.
FY23 Treasurer Services
XII. Resolutions for Consideration- Operations
A.
Fence Repair
B.
School Lunch Program
Deborah Zeffren presented the options for the school lunch program moving forward.
C.
Operations Manager Job Description
D.
Snow Clearing Service
XIII. Resolutions for Consideration- Talent
A.
New Hires
B.
Resignations
C.
Professional Misconduct Reporting
Deborah Zeffren to follow up with Madhurima Mallik Banerjee
D.
Field Trip Stipends
$100 per night they spent at the field trip
Stacy Raymond: $200
Ariana Miller: $100
Jessica Wilcox: $200
Phyllis Robinson: $200
XIV. Resolutions for Consideration-Marketing, Enrollment, & Development
A.
SchoolMint
B.
Winter Concert Venue
C.
NEO Parent
D.
Admissions Testing Stipend
XV. Old Business
A.
School Lunch
An additional discussion was held regarding the lunch program. The school will provide pizza on Monday 11/21 and the students have a Thanksgiving potluck on 11/22.
XVI. Executive Session
A.
Executive Session
Inviting in Allison Lentz
No public comments