Susan Dornan confirmed meeting was publicly posted.

Mr. Lake asked about plans to improve teacher retention.

Ms. Allison Lentz presented her report. 

The ESCLEW will be offering a virtual Sunshine Laws and Open Meeting training with our attorney, Adam Shira, on October 22nd from 9:00-11:30am that will meet the yearly requirement for all board and leadership staff members. 

This year's contract 11.6 goal template has been released and the school will be required to complete new goals for this year, including a new board goal. The due date for goal submission will be Friday, November 4th.

The school’s Local Report Card data has been released by the ODE. You will notice many changes including a change from letter grades to stars (3 stars=proficiency).

Our Financial consultant Linda Moye holds a monthly phone meeting with the school’s treasurer, a completed report of this meeting is emailed to all board members. At this time, there were no red flags discussed. If you have any questions regarding your school’s financials, we encourage you to reach out to your treasurer.

The September Site Visit included a review of: Monthly and yearly Safety and Emergency Drills, PBIS, Reading Improvement Plans, Fall Benchmark Testing Progress and Results, Ohio State Test Training, Yearly Testing Calendar, Threat Assessment Teams, Master Instructional Calendar and TBT Meetings. A building walkthrough was completed with no safety hazards to report.

At the October Site Visit a classroom observation in Math and Reading was conducted to ensure the school is following their Education Plans and that they are up to date. We also reviewed current student enrollment, the Emergency Drill Log, Fall Assessments, Kindergarten Readiness Assessments, the Resident Educator Program, Teacher and Administration Evaluation Process, Third Grade State Testing and 11.6 Performance Framework Goal Setting.

Financials reviewed.

Ms. Sh'Annon Caldwell presented her report. 

Program 

• Flexible ability groups : Teachers have used the NWEA MAP data to form flexible grouping for Math and ELA.

Ms. Susan Dornan asked when the NWEA Map Data will be presented and Ms. Caldwell said next month.

Professional Development plan was reviewed. 

• External Opportunities: Two teachers and Director attended the OAGC conference this week. 

Ms. Tiffany Randle asked which teachers went to the conference? Ms. Old told her Rachel Schlosser and Doug Thompson from the first floor.

Ms. Phyllis Robinson presented her report. 

Current Enrollment: 514

• The SEL department will host “Coffee with Counselors” once a month for parents that have concerns and questions about their student’s social emotional wellbeing.
   
• Field Trips: 
  • November 4, 2022 K/1 Peter Rabbit 
  • December 1, 2022 K/1 Lake Farm Park 
  • December 6, 2022 2/3 Lake Farm Park 

Upcoming Events: 

• High School Night on October 27, 2022 at 5:00 – 7:00 
• Menlo Park Academy Trunk or Treat on October 29, 2022

Ms. Deborah Zeffren presented her report. 

Food Services 

• School Compliance Consulting have been hired to assist with the NSLP application and process. Application will be in by 10/15/22. Have analyzed the meal patterns, its expenses and revenues and continues to watch it carefully. Board discussion is recommended for this topic. 

Safety & Security 

• Drills 
  • Fire Drill- 8/31/22 Evacuation time: 9:25 
  • Fire Drill- 9/15/22 Evacuation time: 7:49
• Lockdown and evacuation drill scheduled for Wednesday, October 19. Our local precinct participated in reviewing the plan

Carline 

• Leadership is proposing that we contract with Pik My Kid to help with the carpool line. The cost is $3,750 for full dismissal automation. Please see attached contract. 

Ms. Tiffany Randle shared how Let's Talk has been going.
 

Since the beginning of the school year, there have been 1,600 dialogues. They are being handled and closed quickly.
 

Menlo's Customer Service Score is a 8.4/10 falling in the Good Service Provider Category.

Customer Type - 77% Parent/Guardian

Dialogue Type - 52% Questions
Top Topic - Absence/Late Drop Off 
 

Ms. Susan Dornan asked if staff communicate with each other or administration through Let's Talk. Ms. Randall does not believe so.
 

Ms. Jennifer Ingraham presented her report. 

ENROLLMENT

• Re-Enrollment will start in November for the next school year. It will close in December and re open in January again.
• Little Green Light - Ms. Ingraham asked the board if she should mail out (costing about $800) or send electronically. The board agreed to send electronically and if she is not getting the response needed, then switch to mailing. 
• The board asked if Ms. Ingraham is doing exit interviews with families as they withdraw and she stated that she is, but if they chose to fill it out is on them

ADVANCEMENT 

Grants Awarded: $500 Kids Run the Nation grant from RRCA (Road Runners Club of America) This applies to the MPA Runners Club financial needs 

Ms. Susan Dornan presented her report. Administration is in the process of forming a team of leadership and staff to attend the CSTAG training with ECSLEW

Parents are requesting to start the COVID Dashboard again. Ms. Dornan asked Ms. Ingraham to please have Mr. Jerry Kest put new cases reported in the Weekly Digest. Ms. Robinson also sends out a notice when cases are reported as well. 

The committees next meeting will discuss Medication Safety and Preparation for Field Trips and coming up with a process to share with Ms. Robinson.

Ms. Dornan asks that the school staff please encourage hand washing of staff and students and asking parents to keep sick children at home because it is going to be a rough year for respiratory infections.

Ms. Twana Rogers presented her report. 

Ms. Rogers is looking to set up a meeting with Ms. Ingraham to discuss how they can help each other with enrollment and retention as she has begun here research.

Ms. Tiffany Randle presented her report. 

She stated that this committee hasn't had a meeting since the summer task force. They are getting ready to re-set up the committee and their first initial item is to go over the common language and Menlo's statements.

Mrs. Caldwell will ensure that the professional misconduct for late resignations is reported to the Ohio Department of Education.