Susan Dornan certified meeting was publicly posted.

Parent Nicole Shedden shared concern that noise level in cafeteria is excessively loud. She encouraged the board to consider sound mitigation options including sound panels.

Latha Srinivasan shared that Curriculum Night should have a virtual option for parents who work and that it is during dinner time. 

Latha Srinivasan expressed opinion that 8th grade students would likely prefer to not have classroom parties as they are focusing on coursework.

Allison Lentz from ESC of Lake Erie West Community Schools Center presented the sponsor update.

• Julie Kadri, Operations Team Leader, sent information on the book study that ESCLEW is offering for governing authority members. Please reach out to her if you have any questions.
• In the live binder on the ESCLEW website there is information on School Safety Compliance Requirements to use as a reference for staff. 
• Formal site visits begin this month. The following items are the items that are being reviewed: Building Walk – Through, Emergency Drill Log, Fall Assessments, Master Instructional Calendar, PBIS Reading Improvement Plans, Staff Training for State Assessments, TBT Meeting Schedule / Members, Testing Calendar Review, Threat Assessment Team Members to be in place by March.
• Talked about compliance with Deborah Zeffren and went over emergency drill laws and safety drills. 
• Our Financial consultant Linda Moye holds a monthly phone meeting with the school’s treasurer, a completed report of this meeting is emailed to all board members. At this time, there were no red flags discussed.

Mr. Massa was not present for meeting. The financials were in the board packet for review prior to the meeting.

Sh'Annon Caldwell presented the Education Director's Report

• NWEA MAP Fall assessments were administered K-8. 
• Master Schedule implemented daily. 
• WEP’s (Written Education Plan) are underway. 
• Teachers will be presented with opportunities for professional development workshops and conferences some to be sponsored by the OAGC. 
• Encore classes are confirmed and in the implementation phase. 
• Staffing: We hired 4-5 Humanities teacher. We will continue to post for a MS Science teacher. We have 4 building subs hired to assist with absences to be fully functionable the week of 10/3. 
• Parent Curriculum Night will be on September 29th, from 5:00-7:00 pm. 
• MS Field trip Cleveland Art Museum in relation to an ongoing lesson on Ancient Civilization on September 30th

Goals for the next 2 weeks:

1. Finalize all hiring 

2. Finalize Professional Development for October. 

3. Parent Curriculum Night 

4. WEP completion 

5. PowerSchool Access for families

Event calendar reviewed. House program being planned that will incorporate school culture and school events.  Further review of house program to occur at next working session.

Phyllis Robinson presented the Principals Report.

• Field Trips: September & October
• Curriculum Night on September 29, 2022
• High School Night on October 27th at 5:00 to 7:00 p.m. at Menlo Park Academy
• Trunk or Treat Oct 29, 2022

Not having virtual club fair - Posting on ParentSquare and let them know when they can sign up for clubs 

The SEL department is working on new student intake review, student observations, small group counseling sessions, lunch bunch pairings, Whole group/small group executive functioning skills training and have established the procedures for one on one counseling sessions.

Menlo Park Academy’s House program will be introduced to the teachers this week and rolled out to students by October 3, 2022. This program is designed to give the students a sense of family and comradery amongst the teams. It is also a point system where Houses can compete with each other to gain prizes and develop team building skills.

Plans for curriculum night reviewed. Ms. Caldwell stated she will supply a 

virtual link for Curriculum Night for families as well as posting the information on ParentSquare the next day.

Ms. Deborah Zeffren presented the Operations Report. Ms. Zeffren and the leadership team are working with the Sponsor to review annual compliance items and ensure deadlines are met. Facilities updates provided. Food services are in progress and the Free and Reduced Lunch program requirements are being completed. Staff completed training on safety and security with additional training forthcoming through the year. Two fire drills have been completed. Technology update provided including new chargers ordered and additional phone lines are needed. ACCEL is working with staff to resolve PowerSchool function issues.

Jennifer Ingraham presented the Enrollment and Advancement Report as presented.

Enrollment

• Total Enrollment: 526
• Withdraws: 6 since beginning of the year

Admissions 

Events & Activities for September were reviewed, including NEOParent STEM at Science Center. Tours are ongoing as well as info sessions.

Advancement 

• Annual Fund Appeal: Goal of $30,000, start in September 2022 Need to recruit an Annual Fund (AF) volunteer chair and members and develop a timeline. 
• Working out issues with the Little Greenlight Program: accessibility, deduping data 
• Stollers Fundraising: postponed until spring for Annual Appeal launch

Volunteer Program

• Will present in October

Kelly Fisher gave an updated and detailed report about the status of the Green Infrastructure Grant. Presentation in board packet.  Grant awards announced in November.

Dr. McFarland reported that she is in process of reviewing the PEC charter. She would like to complete an assessment of overarching PEC goals and activities. 

Ms. Harrison stated committee has been working on the transition to the new Treasurer, Dave Massa, with Sarah O'Bryan.  

Ms. Dornan reported that there was a pending meeting of the task force the following week.

The Board Officer job descriptions and Committees were reviewed as presented. Board members to review and complete survey by next working session. 

Bereavement Pay: Shuomei Hu

No motion made.

Educator Misconduct reporting acknowledged by the board for S. Jakubczak, C. Rice, L. Macey, S. Wheeler, K. Whittaker, and D.Pernod.