Menlo Park Academy Governing Board
Minutes
Regular Meeting
Date and Time
Thursday July 21, 2022 at 6:00 PM
Location
Menlo Park Academy
2149 W. 53rd Street
Cleveland, OH 44102
Directors Present
Shruti Aring, Susan Dornan, Suzanne McFarland, Teri Harrison, Tiffany Randle
Directors Absent
Geoffrey Belanger, Melissa Picone, Twana Rogers
Guests Present
Mollie Eardley, Sarah Grady
I. Opening Items
A.
Call the Meeting to Order
B.
Record Attendance and Guests
C.
Certification of Notice of Meeting
II. Public Participation
A.
Public Comments
Ms. Betty Swoboda inquired how parents can get carpool information.
III. New Board Member Installation
A.
Installation
Ms. Shruti Aring and Ms. Twana Rogers were installed as members of the Board of Directors.
IV. Meeting Minutes
A.
Approve Minutes- June Regular Meeting
V. Sponsor's Report
A.
Sponsor's Report
The ESCLEW Community Schools Center is working on finalizing all compliance monitoring updates for next year so we can provide the you with the Epicenter calendar as well as the site visit calendar in the beginning of August. Statewide meeting is scheduled for August 4. No red flags on monthly phone meeting with financial consultant. 11.6 Board attendance goal of 75% met.
VI. Treasurer's Report
A.
Treasurer's Report
Jeff Zaye gave a verbal report of YTD activity, however no report available for review at this time.
B.
June Financials
VII. Education Report
A.
Education Director's Report
Ms. Caldwell reported that the leadership team is interviewing aggressively to hire for the Fall. Floor staging for class spaces is 75% complete. Inventory of resource materials and furniture is underway. IAAT implementation in progress to be ready on 8/10/2022. Waiting on ODE Family reports to be able to mail out to families.
VIII. Enrollment & Advancement Report
A.
Enrollment & Advancement Report
Ms. Ryan reported than reenrollment was at 88.48% with total enrollment at 88.15%. Radio podcast scheduled. Social media ad runs doubled. For communications, "Lets Talk" soon to be rolled out. Student-Parent Handbook under review. Ms. Ryan to discuss with building leadership potential fund-a-need supply lists.
Ms. Kelly Fisher reported that Kids on the Run grant application submitted to fund a running club. Should hear back in September if grant received.
B.
GIG Grant - Proposed Change
IX. Operations Report
A.
Monthly Report
Mr. Staats reported that for 22-23 Ohio is returning to free/reduced paid lunch. Quote pending to resume our former POS system. All annual inspections have been completed for upcoming school year.
B.
Monthly Enrollment Verification
X. Board Reports
A.
Program Excellence
Dr. McFarland reported that preparations and goal planning for PEC for 22-23 school year are underway.
B.
Finance & Audit
Ms. Randle discussed that 22-23 budget review is continuing.
C.
Task Forces
Ms. Randle reviewed the DEI and Safety Task Force reports for the Board of Directors as presented.The Board was pleased with the work of the task forces and expressed gratitude to participants. Will consider recommendations of task force.
D.
Advancement
No update other than what previously discussed by Ms. Ryan.
XI. Resolutions for Consideration- Academic & Compliance
A.
SEL Services
B.
Curriculum Materials
C.
Online Learning
XII. Resolutions for Consideration- Operations
A.
IT Services
B.
Device Replacement
36 month lease agreed upon.
C.
Before & After-Care Software
D.
Facility Work
XIII. Resolutions for Consideration- Talent
A.
New Hires
B.
Resignations
C.
Additional Stipends
Doug Thompson $400
Shannon Jakubczak $400
Mirjana Vidakovic $400
D.
Testing Stipends
Julie Cronin $100
Susan Patrick $100
Aniya Martinez $100
XIV. Old Business
A.
Board Onboarding
Ms. Harrison discussed that onboarding meetings are to bed set up. Board on Track accounts for new members activated.
XV. New Business
A.
New Business
No new business
XVI. Executive Session
A.
Executive Session
No executive session
Ms. Sarah Grady made comment on behalf of Michelle Sheddan. Ms. Sheddan requested a list of teachers who did not sign contracts for 22-23 school year. Ms. Sheddan disappointed communicated came from Menlo legal representative versus a Board member.