Menlo Park Academy Governing Board
Minutes
Regular Board Meeting
Date and Time
Thursday September 19, 2019 at 6:00 PM
Location
2149 W. 53rd Street, Cleveland, Ohio
OUR MISSION: Menlo Park Academy is a public school that nurtures gifted children through an exemplary program and rewarding experiences which develop the whole child.
Directors Present
Cindy Wang, Dante Giancola, Fraser Hamilton Sr, Susan Dornan, Suzanne McFarland, Teri Harrison
Directors Absent
Richard Hronek
Guests Present
Dave Massa, Doug Thompson, Jaclyn Hakko, Jeff Jaroscak, Melissa McCarthy, Rachel Tangen, Renee Dornan, Sarah O'Bryan, Tara Schmitt
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
Teri Harrison called a meeting of the board of directors of Menlo Park Academy Governing Board to order on Thursday Sep 19, 2019 at 6:09 PM.
II. Public Comments
A.
Public Comments
There were no public comments.
III. Board Meeting Minutes Approval
A.
Meeting Minutes-September 16, 2019 Executive Committee Meeting
Suzanne McFarland made a motion to approve minutes from the Executive Committee Meeting on 09-16-19 Executive Committee Meeting on 09-16-19.
Fraser Hamilton Sr seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Meeting Minutes - September 5, 2019 Working Session
Suzanne McFarland made a motion to approve minutes from the Working Session on 09-05-19 Working Session on 09-05-19.
Dante Giancola seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Meeting Minutes -September 2, 2019 Executive Committee Meeting
Suzanne McFarland made a motion to approve minutes from the Executive Committee Meeting on 09-02-19 Executive Committee Meeting on 09-02-19.
Dante Giancola seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Meeting Minutes -August 30, 2019 Executive Committee Meeting
Suzanne McFarland made a motion to approve minutes from the Executive Committee Meeting on 08-30-19 Executive Committee Meeting on 08-30-19.
Dante Giancola seconded the motion.
The board VOTED unanimously to approve the motion.
IV. Sponsor Update
A.
Sponsor Update
Jeff Jaroscak talked about the new format of the Sponsor newsletter and ODE updates.
V. Treasurer Report
A.
Monthly Financial Review
Dave Massa discussed the August financials.
B.
August 2019 financials
Fraser Hamilton Sr made a motion to acknowledge receipt of the August financials.
Dante Giancola seconded the motion.
The board VOTED unanimously to approve the motion.
VI. School Operations Reports
A.
Head of School Report
Tara Schmitt spoke on the first weeks of school and stipends.
The Board appreciates the hard work of all the staff for a great start to the school year.
B.
PSI Agreement
Suzanne McFarland made a motion to authorize Tara Schmitt to execute the agreement with PSI as presented.
Dante Giancola seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Summer 2019 Policy Updates
The updated summer policies were discussed.
D.
Diversity Center Agreement
Suzanne McFarland made a motion to authorize Tara Schmitt to execute the agreement with the Diversity Center of Northeast Ohio as presented.
Fraser Hamilton Sr seconded the motion.
The board VOTED unanimously to approve the motion.
E.
New Hires
Fraser Hamilton Sr made a motion to hire Linda Mensah as teacher for an annual salary of $36.500.
Dante Giancola seconded the motion.
The board VOTED unanimously to approve the motion.
Suzanne McFarland made a motion to hire Staci Young as an aide at rate $14.50 per hour.
Dante Giancola seconded the motion.
The board VOTED unanimously to approve the motion.
F.
Resignation
Let it go on record that the following employees submitted their intent to resign without the consent of the school’s governing authority or operator after July 10, 2019 for the 2019-20 school year, which is in violation of ORC 3314.103. The violation will be reported to the Ohio Department of Education: Liz Murray, Menlo Park Academy
Susan Dornan made a motion to acknowledge receipt of the resignation of Liz Murray.
Suzanne McFarland seconded the motion.
The board VOTED unanimously to approve the motion.
G.
Donated items for board approval
Fraser Hamilton Sr made a motion to accept the donation of a pipette and a triple beam balance from Magnificat.
Susan Dornan seconded the motion.
The board VOTED unanimously to approve the motion.
The Board thanks Magnificat and is appreciative of their donation.
Fraser Hamilton Sr made a motion to accept the donation of a microwave from Molly Gallagher.
Dante Giancola seconded the motion.
The board VOTED unanimously to approve the motion.
The Board thanks Molly Gallager for the donation of a microwave for our students to use,
Dante Giancola made a motion to accept the donation of a table from Tiffany Dux.
Fraser Hamilton Sr seconded the motion.
The board VOTED unanimously to approve the motion.
The Board would like to thank Tiffany Dux for her donation.
H.
Communications Director Report
Tara Schmitt spoke on the Communications update.
I.
Admissions Manager Position
No vote is required as of today.
J.
Clubs
Fraser Hamilton Sr made a motion to approve the list of clubs as presented assuming the clubs will follow the club policy.
Susan Dornan seconded the motion.
The board VOTED unanimously to approve the motion.
K.
International field trip
Fraser Hamilton Sr made a motion to approve the international trip to Costa Rica as presented.
Susan Dornan seconded the motion.
The board VOTED unanimously to approve the motion.
VII. Board Updates
A.
Board Committee Charters
Fraser Hamilton Sr made a motion to approve the updates to the Board Committee Charters as presented.
Susan Dornan seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Board Committee Chairs & Members
Fraser Hamilton Sr made a motion to elect the board committee chairs and members as presented.
Susan Dornan seconded the motion.
The board VOTED unanimously to approve the motion.
List each committee with their chair and members here.
C.
Board Onboarding
New board member on-boarding checklist was discussed.
D.
Board on Track Review
Teri Harrison gave a training on Board on Track for the board members.
VIII. Executive Session
A.
Executive Session
Teri Harrison made a motion to enter into executive session to discuss the performance of a public official at 8:27pm.
Dante Giancola seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Teri Harrison |
Aye
|
| Fraser Hamilton Sr |
Aye
|
| Dante Giancola |
Aye
|
| Suzanne McFarland |
Aye
|
| Cindy Wang |
Aye
|
| Richard Hronek |
Absent
|
| Susan Dornan |
Aye
|
Teri Harrison made a motion to exit executive session @ 9:10pm.
Fraser Hamilton Sr seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Susan Dornan |
Aye
|
| Cindy Wang |
Aye
|
| Richard Hronek |
Absent
|
| Suzanne McFarland |
Aye
|
| Teri Harrison |
Aye
|
| Fraser Hamilton Sr |
Aye
|
| Dante Giancola |
Aye
|
IX. Closing Items
A.
Adjourn Meeting
Fraser Hamilton Sr made a motion to adjourn the meeting.
Susan Dornan seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:10 PM.
Respectfully Submitted,
Susan Dornan