Menlo Park Academy Governing Board
Minutes
Regular Board Meeting
Date and Time
Thursday May 16, 2019 at 5:00 PM
Location
2149 W. 53rd Street, Cleveland, OH 44102
OUR MISSION: Menlo Park Academy is a public school that develops the potential of gifted learners through an exemplary program of rewarding experiences that nurtures the whole child.
Directors Present
Carol Ryan, Fraser Hamilton Sr, Richard Hronek, Suzanne McFarland, Teri Harrison
Directors Absent
None
Guests Present
Dante Giancola, Dave Massa, Janie Zell, Karen Uthe, Melissa McCarthy, Susan Dornan
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
Teri Harrison called a meeting of the board of directors of Menlo Park Academy Governing Board to order on Thursday May 16, 2019 at 6:00 PM.
II. Compliance Training
A.
Public Records 101
Completed by attendees
B.
Open Meetings
Completed by attendees.
III. Board Meeting Minutes Approval
A.
Minutes from 3/1/18 Meeting
Teri Harrison made a motion to approve minutes from the Working Session on 03-01-18 Working Session on 03-01-18.
Carol Ryan seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Minutes from 9/20/18 Meeting
Teri Harrison made a motion to approve minutes from the Regular Board Meeting on 09-20-18 Regular Board Meeting on 09-20-18.
Carol Ryan seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Minutes from 10/4/18 Meeting
Teri Harrison made a motion to approve minutes from the Board Working Session on 10-04-18 Board Working Session on 10-04-18.
Carol Ryan seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Minutes from 5/2/19 Meeting
Teri Harrison made a motion to approve minutes from the Board Working Session on 05-02-19 Board Working Session on 05-02-19.
Carol Ryan seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Minutes: 4/18/2019
Teri Harrison made a motion to approve minutes from the Regular Board Meeting on 04-18-19 Regular Board Meeting on 04-18-19.
Carol Ryan seconded the motion.
The board VOTED unanimously to approve the motion.
IV. Sponsor Update
A.
Sponsor Update
Sponsor Update tabled.
V. Treasurer Report
A.
Monthly Financials
Richard Hronek made a motion to acknowledge receipt of the monthly financial statements.
Fraser Hamilton Sr seconded the motion.
The board VOTED unanimously to approve the motion.
B.
FY20 Budget
Dave Massa reviewed the proposed budget for fiscal year 2020. It is based on the projected enrollment number of 590.
Richard Hronek made a motion to approve the budget as presented.
Fraser Hamilton Sr seconded the motion.
The board VOTED unanimously to approve the motion.
C.
5-Year Forecast
Richard Hronek made a motion to approve the 5-year forecast as presented.
Carol Ryan seconded the motion.
The board VOTED unanimously to approve the motion.
VI. School Director Report
A.
Monthly Report
Report presented.
B.
EGOP Execution Report
Report presented.
C.
Job Description
Fraser Hamilton Sr made a motion to accept the changes to the Admissions Manager job description as presented.
Richard Hronek seconded the motion.
The board VOTED unanimously to approve the motion.
VII. Systems Director Report
A.
Sponsor Monthly Enrollment Verification
Fraser Hamilton Sr made a motion to acknowledge review of the monthly enrollment verification.
Carol Ryan seconded the motion.
The board VOTED unanimously to approve the motion.
VIII. Communications Director Report
A.
Monthly Report
Presented and discussed.
IX. Executive Leadership Team
A.
Action Items
B.
Enrollment Incentive
Richard Hronek made a motion to accept the staff enrollment incentive plan as presented.
Suzanne McFarland seconded the motion.
The board VOTED unanimously to approve the motion.
X. Program Excellence
A.
Assurance Reports
B.
Conference Proposal
Suzanne McFarland made a motion to approve the concept and structure of the conference as presented.
Richard Hronek seconded the motion.
The board VOTED unanimously to approve the motion.
XI. Executive Session
A.
Executive Session
Fraser Hamilton Sr made a motion to enter into executive session to discuss the employment of a public employee.
Richard Hronek seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Teri Harrison |
Aye
|
| Fraser Hamilton Sr |
Aye
|
| Richard Hronek |
Aye
|
| Suzanne McFarland |
Aye
|
| Carol Ryan |
Aye
|
Jeff Jaroscak, Stacy Stuhldreher, and Dave Massa were invited to join the session. Entered into executive session at 7:59pm. Exited at 8:28pm.
B.
Executive Session
Fraser Hamilton Sr made a motion to enter into executive session to discuss the appointment of a public official.
Richard Hronek seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Fraser Hamilton Sr |
Aye
|
| Carol Ryan |
Aye
|
| Teri Harrison |
Aye
|
| Richard Hronek |
Aye
|
| Suzanne McFarland |
Aye
|
Jeff Jaroscak was invited to join the session. Entered at 8:29pm. Exited at 8:38pm.
C.
Faculty Salary Update
Carol Ryan made a motion to correct the fiscal year 2020 salary for Frank O'Grady to include a 2% increase to base.
Fraser Hamilton Sr seconded the motion.
The board VOTED unanimously to approve the motion.
XII. Closing Items
A.
Board Member Elections
Richard Hronek made a motion to elect Dr. Suzanne McFarland to another 3-year term on the Board of Directors.
Carol Ryan seconded the motion.
The board VOTED unanimously to approve the motion.
Fraser Hamilton Sr made a motion to elect Dante Giancola a to a 3-year term as a member of the Board of DIrectors, effective July 1, 2019, pending all sponsor and Menlo policy requirements are met.
Richard Hronek seconded the motion.
The board VOTED unanimously to approve the motion.
Fraser Hamilton Sr made a motion to elect Susan Dornan a to a 3-year term as a member of the Board of DIrectors, effective July 1, 2019, pending all sponsor and Menlo policy requirements are met.
Richard Hronek seconded the motion.
The board VOTED unanimously to approve the motion.
Suzanne McFarland made a motion to elect Cindy Wang a to a 3-year term as a member of the Board of DIrectors, effective July 1, 2019, pending all sponsor and Menlo policy requirements are met.
Fraser Hamilton Sr seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Adjourn Meeting
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:12 PM.
Respectfully Submitted,
Fraser Hamilton Sr
Fraser Hamilton Sr made a motion to adjourn the meeting.
Carol Ryan seconded the motion.
The board VOTED unanimously to approve the motion.