Menlo Park Academy Governing Board
Minutes
Regular Board Meeting
Date and Time
Thursday September 20, 2018 at 6:00 PM
Location
Menlo Park Academy, 3rd Floor Conference Room
OUR MISSION: Menlo Park Academy is a public school that develops the potential of gifted learners through an exemplary program of rewarding experiences that nurtures the whole child.
Directors Present
Carol Ryan, Fraser Hamilton Sr, Richard Hronek, Suzanne McFarland, Teri Harrison
Directors Absent
None
Directors who arrived after the meeting opened
Richard Hronek
Guests Present
Jeff Jaroscak, Melissa McCarthy
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
Teri Harrison called a meeting of the board of directors of Menlo Park Academy Governing Board to order on Thursday Sep 20, 2018 at 6:02 PM.
II. Public Comments
A.
Public Comments
There were no public comments.
III. Board Meeting Minutes Approval
A.
Minutes of the 4/19/18 Regular Meeting
Suzanne McFarland made a motion to approve minutes from the Regular Board Meeting on 04-19-18 pending editorial changes Regular Board Meeting on 04-19-18.
Carol Ryan seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Minutes of the 5/17/18 Regular Meeting
Suzanne McFarland made a motion to approve minutes from the Regular Board Meeting on 05-17-18 pending editorial changes. Regular Board Meeting on 05-17-18.
Carol Ryan seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Minutes of the 5/19/18 Special Meeting
Suzanne McFarland made a motion to approve minutes from the Strategic Planning Session on 05-19-18 pending editorial changes. Strategic Planning Session on 05-19-18.
Carol Ryan seconded the motion.
The board VOTED unanimously to approve the motion.
D.
Minutes of the 5/22/18 Special Meeting
Suzanne McFarland made a motion to approve minutes from the Special Meeting on 05-22-18 Special Meeting on 05-22-18.
Carol Ryan seconded the motion.
The board VOTED unanimously to approve the motion.
E.
Minutes of the 6/5/18 EOY Meeting
Carol Ryan made a motion to approve minutes from the EOY Staff and Board Retreat on 06-05-18 pending editorial changes. EOY Staff and Board Retreat on 06-05-18.
Fraser Hamilton Sr seconded the motion.
The board VOTED unanimously to approve the motion.
F.
Minutes of the 6/7/18 Working Session
Carol Ryan made a motion to approve minutes from the Working Session on 06-07-18 pending editorial changes. Working Session on 06-07-18.
Fraser Hamilton Sr seconded the motion.
The board VOTED unanimously to approve the motion.
G.
Minutes of the 6/13/18 Special Meeting
Carol Ryan made a motion to approve minutes from the Special Board Meeting on 06-13-18 pending editorial changes. Special Board Meeting on 06-13-18.
Fraser Hamilton Sr seconded the motion.
The board VOTED unanimously to approve the motion.
H.
Minutes for the 6/21/18 Regular Meeting
Carol Ryan made a motion to approve minutes from the Regular Board Meeting on 06-21-18 pending editorial changes. Regular Board Meeting on 06-21-18.
Fraser Hamilton Sr seconded the motion.
The board VOTED unanimously to approve the motion.
I.
Minutes for the 6/25/18 Meeting
Carol Ryan made a motion to approve minutes from the Special Meeting on 06-25-18 pending editorial changes. Special Meeting on 06-25-18.
Fraser Hamilton Sr seconded the motion.
The motion did not carry.
J.
Minutes for the 7/19/18 Regular Board Meeting
Carol Ryan made a motion to approve minutes from the Board Meeting on 07-19- pending editorial changes. Board Meeting on 07-19-18.
Fraser Hamilton Sr seconded the motion.
The board VOTED unanimously to approve the motion.
K.
Minutes for the 7/28/18 meeting
L.
Minutes for the 8/2/18 Working Session
Fraser Hamilton Sr made a motion to approve minutes from the Board Working Session on 08-02-18 pending editorial changes. Board Working Session on 08-02-18.
Carol Ryan seconded the motion.
The board VOTED unanimously to approve the motion.
M.
Minutes for the 8/23/18 Regular Meeting
Fraser Hamilton Sr made a motion to approve minutes from the Board Meeting on 08-23-18 pending editorial changes. Board Meeting on 08-23-18.
Carol Ryan seconded the motion.
The board VOTED unanimously to approve the motion.
N.
Minutes for the 9/6/18 Working Session
Fraser Hamilton Sr made a motion to approve minutes from the Board Working Session on 09-06-18 pending editorial changes. Board Working Session on 09-06-18.
Carol Ryan seconded the motion.
The board VOTED unanimously to approve the motion.
IV. Sponsor Update
A.
Sponsor Update
The monthly site visit will take place next week.
V. Treasurer Report
A.
Monthly Financials - August
Fraser Hamilton Sr made a motion to table the vote on the August financials.
Richard Hronek seconded the motion.
The board VOTED unanimously to approve the motion.
B.
Stipend Policy & Agreement
C.
Policy Update
Fraser Hamilton Sr made a motion to table the policy vote until the October meeting.
Carol Ryan seconded the motion.
The board VOTED unanimously to approve the motion.
Richard Hronek arrived.
D.
Monthly Financials - July
Fraser Hamilton Sr made a motion to table the vote on the July financials.
Richard Hronek seconded the motion.
The board VOTED unanimously to approve the motion.
E.
October Budget Update
The finance committee will meet and update the budget.
F.
Systems Manager Job Description
Fraser Hamilton Sr made a motion to approve the Systems Manager Job Description pending Carol Ryan's edit of the compliance statement.
Carol Ryan seconded the motion.
The board VOTED unanimously to approve the motion.
VI. Staff Reports
A.
Monthly Report
The School Director gave the August report. The 10 year anniversary plans were discussed.
B.
Job Descriptions
Fraser Hamilton Sr made a motion to approve the job description for Guidance Counselor pending minor editorial changes.
Richard Hronek seconded the motion.
The board VOTED unanimously to approve the motion.
C.
Field Trips
Field trips were discussed.
D.
Parent / Student Handbook
Jeff Jaroscak arrived.
The handbook was discussed.
E.
Safety Plan
Suzanne McFarland made a motion to table the approval of the safety plan.
Richard Hronek seconded the motion.
The board VOTED unanimously to approve the motion.
F.
Annual Report
The annual report was discussed.
G.
Global Learning Initiative
There are teachers that are interested in participating in a global learning initiative. Including field trips to other countries.
H.
Chromebook Status
MobileTek is currently working on making sure that all of the chromebooks and Ipads are working for MAP testing next week.
I.
Parent Association
. A Town Hall type meeting has been scheduled for October 3rd to gather ideas and begin to create a parent association.
J.
2018-19 Program Guide
The TBT leads met with the School Director to work on the curriculum essential understandings and concepts being taught. This moves us away from the grade level standards. The document will be embedded in the program guide and can also be used for marketing materials.
K.
Clubs
Carol Ryan made a motion to approve clubs as presented (with the exception of the ski club & athletics) adding a $25 charge for participation. Science Olympiad is approved pending there being a staff adviser.
Fraser Hamilton Sr seconded the motion.
The board VOTED unanimously to approve the motion.
L.
CQC Feedback
The staff feedback on the CQC was discussed.
M.
Faculty Gifted Endorsement Salary Increase
Fraser Hamilton Sr made a motion to increase Laura Hodge's salary by $2000 in recognition of her gifted endorsement.
Richard Hronek seconded the motion.
The board VOTED unanimously to approve the motion.
The board is very proud and excited to celebrate Laura Hodge and her achievement of her gifted endorsement!
N.
Lunch Program Stats
The lunch program has launched successfully and usage has been increasing.
VII. Fund Development
A.
18-19 Development Plan Revisions
Carol Ryan made a motion to table the 18/19 development plan revisions.
Fraser Hamilton Sr seconded the motion.
The board VOTED unanimously to approve the motion.
VIII. Executive
A.
Sponsor Agreement Modification
The sponsor updates the agreement annually.
IX. Executive Session
A.
Executive Session
Suzanne McFarland made a motion to enter into executive session to discuss the performance of a public employee.
Carol Ryan seconded the motion.
The board VOTED unanimously to approve the motion.
| Roll Call | |
|---|---|
| Carol Ryan |
Aye
|
| Fraser Hamilton Sr |
Aye
|
| Suzanne McFarland |
Aye
|
| Richard Hronek |
Aye
|
| Teri Harrison |
Aye
|
X. Closing Items
A.
Adjourn Meeting
Carol Ryan made a motion to adjourn the meeting.
Fraser Hamilton Sr seconded the motion.
The board VOTED unanimously to approve the motion.
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:00 PM.
Respectfully Submitted,
Teri Harrison