1. Julie Hunt - Questions on location of Geometry class.
2. Latha Srinivsan - Comments on the athletic plan; asked for us to consider all types of enrichment activities, ie robotics coach with regard to meeting the needs of the whole child. T. Harrison clarified the reasoning behind putting structure around the athletic programs for the benefit of the students and reduction in costs from the past year.

No report given. Mentioned the updates given from the sponsor this month has a lot of good information, particularly for our new director. C. Aldrich will forward to S. Stuhldreher.

Treasurer representative absent. No vote taken.

No questions on the uploaded report. Dr. McDaniel highlighted the large number of year-end activities and that enrollment is up.

Board asked if all of these are in budget. Clarified that these are usual and customary field trips. J. Ganim is still reviewing the distribution of field trips over the grade levels. S. Stuhldehrer asked questions on budget responsibility and authority to sign contracts. Dr. Hronek asked if we consider policy for contracts in case a trip would need to be cancelled. Board directed that the field trip contracts be so reviewed/adjusted.

Discussion of the contract proposals received from the RFP and related costs. Question on comparison of costs to reimbursement received from the state. Expenses may be less than reimbursement this year. 

Entered into executive session at 6:35.Exited at 6:44. Roll call vote: T. Harrison - yes; F. Hamilton - yes; C. Aldrich - yes; C. Leimbach - yes; R. Hronek - yes. Invited into the session: Dr. McDaniel, Dr. McFarland, S. Stuhldreher and J. Jaroscak.

Dr. McDaniel reported that she is meeting with each teacher to get feedback and it is going well. Dr. McFarland reported on information received from the annual survey about concerns at teacher turnover and shared the varied reasons. Dr. McDaniel reported that they will begin teacher interviews next week.

No report uploaded.

J. Ganim reported that uncollected materials fees have been reduced down to $13,000. Families have not repsonded to calls and emails so they have been pulled from Blackbaud and report cards will be held. Discussion of materials fees policy and procedures for enforcing the policy.

Sheakley renewal may not be up until July. J. Ganim will follow up on the renewal.

T. Harrison reviewed the summer IT work proposal.

Summer Space - believe we have a location, but contract has not arrived from the entity. Hope to have next week. She explained the space available and facilities from Detroit Shoreway Development Corporation.

Discussion of withdrawal report of year end withdrawals that was uploaded. Question on exit interview results.

Enrollment updates were uploaded. Policy allows for over enrolling due to ability groups and staffing accordingly.

Discussion of numbers on uploaded fundraising report. T. Harrison has asked Heather Lowe to try to find additional information on the amounts from the Browns concession stands. S. McFarland will coordinate a phone-a-thon for the annual fund.

Questions on the accountability structure on who reports to whom which may need further discussion. Need clarity around DCRC monitoring and staff working with the committee. Discussion of timing of posting this position and level of comfort with the intended work included in the job description. Questions on procedures for the work, Board says that specific procedures may be determined by staff.

Jen Ingraham and Julie Hudson presented information regarding the new website design and content. Board and S. Stulhdreher will be getting a questionnaire for input.

No report uploaded. Did have some successful events and more are scheduled for the summer.

Dates similar to last year. Question on whether to add the working board sessions on the alternate week prior from the regular board meeting, the first Thursday of the month.

J. Jaroscak reported that the modification updates the changes in state law.

Discussion will occur at the June 20 board working session.

Project is 82% complete; update given on specific items completed and in process. All on track. 

Can be part of the June 20 working session?

Responses from survey has been returned. Dr. McFarland will have the summary available at the July 8th strategic plan meeting. Thanks to Dr. McFarland and C. Leimbach for handling the survey.

Dr. McFarland reported on the work to be completed for professional development related to teaching in the new space and teacher interviewing structure for open positions.

Dr. McFarland reported on last day of school activity with students making chalk drawings and time capsules for the new building.

Thank you to Dr. McDaniel for her service and time to Menlo! It is much appreciated by the entire MPA community and was extremely beneficial to us as an organization.