There is no follow up for the Governance Committee from the Board Retreat as the retreat focused on transition issues. The GC discussed additional issues related to our KRA's. Follow up from previous GC meeting: L. Lusk reported that she is almost done entering the KRA tasks into Board on Track for all committees. Any reports that are due monthly will have an end date of June 30th. C. Aldrich will email the Board and Admin Staff that the tasks are being entered and assigned and that they will be getting notices from Board on Track that they have tasks due.
KRA 4.3.1 Discussed recruiting Board members; skills needed are a strong educator & involvement in the Greater Cleveland business community. Considered the need/advisability of recruiting new board members at this time.
KRA 4.3.2 Discussion re long term board recruitment plan and possible addition of a separate 501c3 , "Friends of Menlo" or similar title which would be comprised of higher impact community and business leaders and who could help raise money; then the MPA Board could be a school board only overseeing the facility and the education program. Potential timeline to complete - 5 years.
KRA 4.3.3 Given that potential long term plan for Governance, it was proposed that we focus on building and strengthening Board committee membership as that will also provide a pool of potential board candidates. C. Aldrich will email the committee chairs asking what skill sets may be needed each committee to help achieve their current KRA's. Then, a communication will go to the MPA and Fenwick Communities and the Metro West Development Corp inviting individuals to attend a meeting or two of a committee of interest. If interested, they would then complete an interest form by 7/1/17 and submit to MPA. C. Aldrich will report and ask for consensus on these objectives at the March Board Meeting.
KRA 4.3.6 Discussion on execution of succession plan and implementation of cross training. Due date revised to April 30th.
KRA 4.3.7 Discussion on defining Board/Senior Staff roles and relationships; decision making standards; reports defined and templates or reports created. C. Leimbach will coordinate with Dr. McDaniel on meeting the objectives of this KRA and will update the board by April 30th.
C. Leimbach will follow up with Amy Boardman, the attorney completing our Policies, on the status of the project. Later in the summer the Board will then work on Board Governance Policies. C. Leimbach will also ask Ms. Borman if any recommended Board Governance policies are currently part of the policies she is preparing. Other governance policy considerations to be addressed: 1) non-attendance, and 2) leave of absence. C. Ryan will work on drafting a non-attendance policy. Lusk reported that only one board member needs to complete the Sunshine Laws training. Discussion about setting templates/charts/spreadsheets in place for ensuring/tracking board member training,meetings,minutes and other compliance requirments. L. Lusk will assist with this task for the 16 -17 SY.

After reviewing the calendars for meetings from now until June, the GC will recommend that the Board postpone the annual meeting from April to May. Officer elections will be held at the annual meeting. Board members need to consider who will stand for officer elections.

The Committee Members Responsibilities document will be treated as an informational document and not board policy to give potential new committee members information on the role and expectations of a committee member.

C. Leimbach will review for typographical errors, remove HR as a committee and change the meeting dates and send to C. Aldrich. No vote for approval is necessary for this document as it is an informational document.