Hogan Preparatory Academy
Minutes
Hogan Preparatory Academy
Date and Time
Monday May 22, 2023 at 5:30 PM
Location
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, May 22, 2023 at Hogan Preparatory Academy Main Office, at 1331 E Meyer Boulevard, Kansas City, MO.
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Meeting ID: 824 5035 4285
Passcode: 325342
Directors Present
Albert Ray, Danielle Binion (remote), David Collier (remote), John Welchen (remote), Mary Viveros, Matt Samson, Robin Carlson
Directors Absent
None
Guests Present
Dana Cutler (remote), Earl Phalen (remote), Edwin Wright, Eva Spilker (remote), Janice Thomas, Jayson Strickland, LaDonna Johnson (remote), Martha McGeehon (remote), Nicole Scott (remote), Phil Lascuola (remote), Tamara Burns (remote), Tonya Richardson (remote)
I. Opening Items
A.
Record Attendance and Guests
B.
Call the Meeting to Order
Mary Viveros called a meeting of the board of directors of Hogan Preparatory Academy to order on Monday May 22, 2023 at 5:30 PM.
C.
Adoption of Agenda
John Welchen made a motion to Adopt the agenda.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| John Welchen |
Aye
|
| Danielle Binion |
Aye
|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
D.
Comments from Public
E.
Comments from the Board President
- Welcome
- Exciting time of year
- Graduation tomorrow
F.
Comments from the Superintendent
- Welcome
- Busy time of year
- Graduation and senior banquet with awards
- 55% of seniors graduating with a MVA
- 17% of seniors graduating with dual credit
- 95% participation rate
- Congratulations to Dr. Danielle Binion
- Letter sent outlining milestones and accomplishments
- Tremendous improvement in Hogan's financial health
- BOD 96% engagement rate
II. Consent Agenda
A.
Hogan HR Report
Albert Ray made a motion to Approve the HPA HR report.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| David Collier |
Aye
|
| Danielle Binion |
Aye
|
| Albert Ray |
Aye
|
| John Welchen |
Aye
|
| Mary Viveros |
Aye
|
B.
2023-2024 HPA Calendar
Albert Ray made a motion to Approve the 2023-2024 HPA Calendar.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| John Welchen |
Aye
|
| Albert Ray |
Aye
|
| Danielle Binion |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
III. Academic Committee Report
A.
Academic Committee Report
Albert Ray made a motion to Approve the Academic Committee Report.
Mary Viveros seconded the motion.
- Areas of growth
- Virtual students struggling; working to get course completion done
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| Danielle Binion |
Aye
|
| David Collier |
Aye
|
| John Welchen |
Aye
|
IV. Finance Committee
A.
Finance Committee Report
Danielle Binion made a motion to Approve the Finance Committee Report.
Albert Ray seconded the motion.
- Met w/PLA
- Not many updates
- Enrollment/attendance; impact on 23-24
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| Danielle Binion |
Aye
|
| Matt Samson |
Aye
|
| John Welchen |
Aye
|
B.
Approve April Expenses
David Collier made a motion to Approve April Expenses.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| John Welchen |
Aye
|
| Danielle Binion |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| Matt Samson |
Aye
|
C.
2023-2034 HPA Budget
John Welchen made a motion to Approve the 2023-2024 Budget.
Robin Carlson seconded the motion.
- Decrease in federal and private grant ad donations
- Enrollment tied to revenue
- Increase in salaries to ensure sufficient staffing
- Decrease in rent and staff related costs
- Increase in office/business expenses
- Pending judgement in court case
- PLA 12% management fee
- PIAC projects but costs reimbursed once work is completed
- Telegraph necessary amendments to budget as time goe on
- Baseline enrollment in the fall is the starting point
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| John Welchen |
Aye
|
| Danielle Binion |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
V. New Business
A.
Summer School
John Welchen made a motion to Approve Summer School.
Albert Ray seconded the motion.
- Krischawna Robinson and Jacey Shoffner taking the lead on summer school.
- 150 students
- Budget: $39,571.25 and income is $41,000.00.
| Roll Call | |
|---|---|
| Danielle Binion |
Aye
|
| Albert Ray |
Aye
|
| John Welchen |
Aye
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
B.
HPA Board Resignation Timeline
- Not a vote at this time
- Original request for BOD to resign May 31, 2023
- PLA requested BOD to stay on until June 30, 2023
- Attorney and sponsor feels this is a good idea
- Martha McGeehon with the Commission, recommended a couple of current board members stay on until September, 2023. This will help with continuity.
- Resignations will need to be revised.
- Dr. Strickland will be assisting in an advisory role and will follow up with BOD specifically
Q & A:
If you are not a MO resident, will you still have to roll off?
Only if it is the end of the BOD term
C.
Amendment to HPA Charter Contract
Albert Ray made a motion to Approve the amendment to the HPA Charter Contract.
John Welchen seconded the motion.
- Dana Cutler and Nicole Scott will work on the specific language.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Danielle Binion |
Aye
|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
| John Welchen |
Aye
|
VI. Calendar
A.
Upcoming Dates
Emphasis on May 23rd graduation
VII. Closing Items
A.
Motion to Go into Closed Session
John Welchen made a motion to go into Closed Session pursuant to RSMo ยง610.021. Closed meetings and closed records authorized when, exceptions, sunset dates for certain exceptions (1) Legal actions, causes of action or litigation involving a public governmental body and any confidential or privileged communications between a public governmental body or its representatives and its attorneys.... 3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded.....(13) Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment...with no action to be taken.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| Danielle Binion |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
| Albert Ray |
Aye
|
| John Welchen |
Aye
|
B.
Motion to Adjourn to General Session
David Collier made a motion to Adjourn to general session with no action to be taken.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| John Welchen |
Aye
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Danielle Binion |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
C.
Adjourn Meeting
Robin Carlson made a motion to Adjourn the meeting.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
| Danielle Binion |
Aye
|
| John Welchen |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:30 PM.
Respectfully Submitted,
Mary Viveros