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Hogan Preparatory Academy

Minutes

Hogan Preparatory Academy

Date and Time

Monday March 27, 2023 at 5:30 PM

Location

Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, March 27, 2023 at Hogan Preparatory Academy Main Office, at 1331 E Meyer Boulevard, Kansas City, MO. Join Zoom Meeting
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Directors Present

Albert Ray (remote), Danielle Binion (remote), David Collier (remote), John Welchen (remote), Mary Viveros (remote), Matt Samson (remote), Robin Carlson (remote)

Directors Absent

None

Directors who arrived after the meeting opened

Matt Samson

Guests Present

Dana Cutler (remote), Edwin Wright (remote), Erin Merrill (remote), Janice Thomas (remote), Jayson Strickland (remote), Phil Lascuola (remote), Tamara Burns (remote)

I. Opening Items

A.

Record Attendance and Guests

Matt Samson arrived at 5:55 PM.

B.

Call the Meeting to Order

Mary Viveros called a meeting of the board of directors of Hogan Preparatory Academy to order on Monday Mar 27, 2023 at 5:30 PM.

C.

Adoption of Agenda

Robin Carlson made a motion to Amend the agenda to move the MOU to closed session.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
Roll Call
Robin Carlson
Aye
Matt Samson
Absent
David Collier
Aye
Albert Ray
Aye
Mary Viveros
Aye
Danielle Binion
Aye
John Welchen
Aye

D.

Comments from Public

E.

Comments from the Board President

Thanks to staff and board; welcome back to staff.

F.

Comments from the Superintendent

  • BOD Appreciation month; gifts have been delivered
  • 35 meetings since November, 2022.

II. Consent Agenda

A.

Approval of February 27, 2022 minutes

David Collier made a motion to approve the minutes from Hogan Preparatory Academy on 02-27-23.
John Welchen seconded the motion.
The board VOTED to approve the motion.
Roll Call
John Welchen
Aye
Albert Ray
Aye
Danielle Binion
Aye
David Collier
Aye
Mary Viveros
Aye
Robin Carlson
Aye
Matt Samson
Absent

B.

Approval of March 9, 2023 Hogan Preparatory Academy Special Board Meeting

David Collier made a motion to approve the minutes from Hogan Preparatory Academy Board Special Meeting on 03-09-23.
John Welchen seconded the motion.
The board VOTED to approve the motion.
Roll Call
David Collier
Aye
Matt Samson
Absent
Robin Carlson
Aye
Mary Viveros
Aye
Albert Ray
Aye
John Welchen
Aye
Danielle Binion
Aye

C.

Approval of March 8, 2023 HPA Special Board Meeting

David Collier made a motion to approve the minutes from Hogan Preparatory Academy Board Special Meeting on 03-08-23.
John Welchen seconded the motion.
The board VOTED to approve the motion.
Roll Call
Matt Samson
Absent
Mary Viveros
Aye
John Welchen
Aye
David Collier
Aye
Albert Ray
Aye
Danielle Binion
Aye
Robin Carlson
Aye

D.

HPA March 2023 HR Report

David Collier made a motion to Approve HR report.
John Welchen seconded the motion.
The board VOTED to approve the motion.
Roll Call
Albert Ray
Aye
David Collier
Aye
Matt Samson
Absent
John Welchen
Aye
Mary Viveros
Aye
Danielle Binion
Aye
Robin Carlson
Aye

III. Academic Committee

A.

Academic Committee Report

Albert Ray made a motion to Approve the Academic Report.
John Welchen seconded the motion.

Discussion about improvement in participation rate and the growth in MPI and decrease in Below Basic.

The board VOTED to approve the motion.
Roll Call
Danielle Binion
Aye
David Collier
Aye
Mary Viveros
Aye
Albert Ray
Aye
Matt Samson
Aye
Robin Carlson
Aye
John Welchen
Aye

IV. Finance Committee

A.

Finance Committee Report

David Collier made a motion to Approve Finance Committee Report.
Robin Carlson seconded the motion.

Discussion about financial status; uncertainty surrounding credit for virtual students; BOD agreed to not count virtual students in the WADA.

Question raised about the plan for virtual students surrounding course completion; are they being brought back into the classroom…what is the plan?  An update will be provided to the BOD at April’s meeting.  Edwin Wright to meet with Sara Reiter and team to develop a plan.

The board VOTED to approve the motion.
Roll Call
Matt Samson
Aye
Mary Viveros
Aye
Danielle Binion
Aye
David Collier
Aye
Robin Carlson
Aye
John Welchen
Aye
Albert Ray
Aye

B.

Approve February Expenses

Albert Ray made a motion to Approve February expenses.
David Collier seconded the motion.
The board VOTED to approve the motion.
Roll Call
Mary Viveros
Aye
Danielle Binion
Aye
Matt Samson
Aye
Albert Ray
Aye
John Welchen
Aye
Robin Carlson
Aye
David Collier
Aye

V. Governance and Board Development Committee

A.

Governance Committee Report

Matt Samson made a motion to Approve the Governance Committee Report.
David Collier seconded the motion.

BOD attendance at meetings is well above the required 80%.  The board development calendar is in progress.  Dr. Strickland has been asked to identify attorneys to assist with the merger.

The board VOTED to approve the motion.
Roll Call
Robin Carlson
Aye
Mary Viveros
Aye
David Collier
Aye
Danielle Binion
Aye
Matt Samson
Aye
John Welchen
Aye
Albert Ray
Aye

VI. Old Business

A.

PIAC

Erin Merrill, Owner’s Rep, provided an update regarding the PIAC

  • Cost of $348,254; HPA funding is $332,630; Hogan will have to pay $15,624 with additional costs of $15,000 for a total of $30,624 Hogan will have to pay to ensure the cost of the project is covered
  • HPA has to pay the cost of the project and then submit to the City for reimbursement.
    • Questions:
      • What is the reimbursement process?  How does HPA get informed about the reimbursement process?  How long does it take to get reimbursed?
  • Performance & maintenance bond:  Hogan has to have one that after the work is done maintenance will be performed and completed according to the city standards. 
    • Questions:
      • Will there be a performance bond between Hogan and the contractor?
  • Timeline: May to City for approval and complete by August before school starts.
  • Recommendation: BOD will table this until April’s meeting
    • Issues to be addressed and explained at April’s meeting:
      • City reimbursement process—how does it work; how long?
      • Understanding of what is involved in snow removal

B.

Nunnery Update

Albert Ray made a motion to move forward with the demolition after verifying the to dos.
Matt Samson seconded the motion.
  • June, 2022 BOD approved the abatement which is completed.
  • December, 2022 BOD approved the contract with Redline for the demolition of the nunnery. This part of Phase III.
    • Price of $69,350 good through April, 2023
    • Neighbor are requesting a timeline
    • To do: 
      • Verify what demo covers
      • Who is responsible for fencing, backfill, etc
The board VOTED to approve the motion.
Roll Call
Albert Ray
Aye
Danielle Binion
Aye
John Welchen
Aye
Robin Carlson
Aye
David Collier
Aye
Matt Samson
Aye
Mary Viveros
Aye

VII. Calendar

A.

Upcoming Dates

Dr. Burns outlined dates for the ES move to Agnes and the 7/8 move to the high school campus.

  • Questions:
    • Why during the school year? Teachers off contract at the end of the year and hard to get them to comeback.
    • Is there a budgeted time per teacher to get it done?  No
  • Possible to budget in unpack days for staff for the 23-24 school year

 

VIII. Closing Items

A.

Motion to Go into Closed Session

Albert Ray made a motion to Go into Closed Session pursuant to RSMo §610.021. Closed meetings and closed records authorized when, exceptions, sunset dates for certain exceptions (1) Legal actions, causes of action or litigation involving a public governmental body and any confidential or privileged communications between a public governmental body or its representatives and its attorneys.... 3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded.....(13) Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment...with action to be taken.
John Welchen seconded the motion.
The board VOTED to approve the motion.
Roll Call
Robin Carlson
Aye
Danielle Binion
Aye
John Welchen
Aye
Mary Viveros
Aye
Matt Samson
Aye
David Collier
Aye
Albert Ray
Aye

B.

Motion to Adjourn to General Session

Mary Viveros made a motion to Adjourn to General Session.
David Collier seconded the motion.
The board VOTED to approve the motion.
Roll Call
Danielle Binion
Aye
John Welchen
Aye
David Collier
Aye
Matt Samson
Aye
Robin Carlson
Aye
Albert Ray
Aye
Mary Viveros
Aye

C.

General Session

Dana Cutler on behalf of the Board reported the vote to approve the Administrators’ Addenda to their Employment Agreements subject to the Board’s modifications.

D.

Adjourn Meeting

Mary Viveros made a motion to Adjourn the meeting.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
Roll Call
Mary Viveros
Aye
David Collier
Aye
Danielle Binion
Aye
Albert Ray
Aye
John Welchen
Aye
Matt Samson
Aye
Robin Carlson
Aye
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 9:06 PM.

Respectfully Submitted,
Mary Viveros