Hogan Preparatory Academy
Minutes
Hogan Preparatory Academy
Date and Time
Monday January 23, 2023 at 5:30 PM
Location
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, January 23, 2023 at Hogan Preparatory Academy Main Office, at 1331 E Meyer Boulevard, Kansas City, MO.
Join Zoom Meeting https://us02web.zoom.us/j/85723819560pwd=WnNuZlJwb0UyUjBpMGpYZlZHSHVIUT09
Meeting ID: 857 2381 9560
Passcode: vQVNP3
One tap mobile
+13017158592,,85723819560#,,,,*498062# US (Washington DC)
+13052241968,,85723819560#,,,,*498062# US
Dial by your location
+1 301 715 8592 US (Washington DC)
+1 305 224 1968 US
+1 309 205 3325 US
+1 312 626 6799 US (Chicago)
+1 646 931 3860 US
Directors Present
Albert Ray (remote), Danielle Binion (remote), David Collier (remote), John Welchen (remote), Mary Viveros (remote), Matt Samson (remote), Robin Carlson (remote)
Directors Absent
None
Directors who arrived after the meeting opened
Matt Samson
Guests Present
Dana Cutler (remote), Edwin Wright (remote), Janice Thomas (remote), Jayson Strickland, Keith Cutler (remote), Tamara Burns (remote)
I. Opening Items
A.
Record Attendance and Guests
Matt Samson arrived.
B.
Call the Meeting to Order
Mary Viveros called a meeting of the board of directors of Hogan Preparatory Academy to order on Monday Jan 23, 2023 at 5:30 PM.
C.
Adoption of Agenda
Albert Ray made a motion to Adopt the agenda.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Danielle Binion |
Aye
|
| Albert Ray |
Aye
|
| John Welchen |
Aye
|
| Mary Viveros |
Aye
|
| Matt Samson |
Absent
|
| Robin Carlson |
Aye
|
| David Collier |
Aye
|
D.
Comments from Public
E.
Comments from the Board President
F.
Comments from the Superintendent
- Thanks to BOD and staff
- Revised plan submitted today
- Harris Stow visiting the high school on 1/24.
- Commission will be onsite on 1/25.
- Data meetings with principals started today
- RWL experience; needs a BOD to attend
G.
Motion to Go into Closed Session
John Welchen made a motion to enter closed session pursuant to RSMo § 610.021. Closed meetings and closed records authorized when, exceptions, sunset dates for certain exceptions (1) Legal actions, causes of action or litigation involving a public governmental body and any confidential or privileged communications between a public governmental body or its representatives and its attorneys.... 3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded.....(13) Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment...
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Absent
|
| Robin Carlson |
Aye
|
| John Welchen |
Aye
|
| Danielle Binion |
Aye
|
| David Collier |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
H.
Motion to Adjourn to General Session
John Welchen made a motion to Return to general session with action to be taken.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Danielle Binion |
Aye
|
| Mary Viveros |
Aye
|
| Matt Samson |
Absent
|
| John Welchen |
Aye
|
I.
Motion from Closed Session
Robin Carlson made a motion to Hogan agrees to pay the bond for post-trial motions and appeals for the judgement against former employee Doug Bliss.
Danielle Binion seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| Danielle Binion |
Aye
|
| Mary Viveros |
Aye
|
| John Welchen |
Aye
|
| Matt Samson |
Absent
|
| David Collier |
Aye
|
II. Consent Agenda
A.
Approval of December 12, 2022 minutes
Robin Carlson made a motion to Approval of December 12, 2022 minutes.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Danielle Binion |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| John Welchen |
Aye
|
| Matt Samson |
Aye
|
Robin Carlson made a motion to approve the minutes from Hogan Preparatory Academy on 12-12-22.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| John Welchen |
Aye
|
| David Collier |
Aye
|
| Danielle Binion |
Aye
|
| Matt Samson |
Aye
|
B.
Approval of December 15, 2022 HPA Ad Hoc Committee Minutes
Robin Carlson made a motion to approve the minutes from Hogan Preparatory Board of Directors Ad Hoc Committee Meeting on 12-15-22.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
C.
Approval of December 27, 2022 HPA Special Board Meeting
Robin Carlson made a motion to approve the minutes from Hogan Preparatory Academy Board Special Meeting on 12-27-22.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| John Welchen |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| Danielle Binion |
Aye
|
D.
Approval January 5, 2023 Ad Hoc Committee Minutes
Robin Carlson made a motion to approve the minutes from Hogan Preparatory Academy Ad Hoc Committee Meeting on 01-05-23.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| John Welchen |
Aye
|
| David Collier |
Aye
|
| Danielle Binion |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
E.
Approval of January 12, 2023 Ad Hoc Committee Minutes
Robin Carlson made a motion to approve the minutes from Hogan Preparatory Academy Ad Hoc Committee Meeting on 01-12-23.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Danielle Binion |
Aye
|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
| David Collier |
Aye
|
| John Welchen |
Aye
|
| Mary Viveros |
Aye
|
F.
Approval of January 17, 2023 Hogan Preparatory BOD Academic Committee Minutes
Robin Carlson made a motion to approve the minutes from Hogan Preparatory Board of Directors Academic Committee Meeting on 01-17-23.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| John Welchen |
Aye
|
| Danielle Binion |
Aye
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
G.
HPA January HR Report
Robin Carlson made a motion to approve the HPA January HR Report.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
| John Welchen |
Aye
|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
| David Collier |
Aye
|
| Danielle Binion |
Aye
|
III. Finance Committee
A.
Finance Committee Report
Robin Carlson made a motion to Approve the Finance Committee Report.
John Welchen seconded the motion.
- Strong cash flow
- Expenses below budget
- We will know the second semester trend over the next couple of weeks
| Roll Call | |
|---|---|
| David Collier |
Absent
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| John Welchen |
Aye
|
| Danielle Binion |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
B.
Approve December Expenses
Robin Carlson made a motion to Approve December Expenses.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| John Welchen |
Aye
|
| David Collier |
Absent
|
| Mary Viveros |
Aye
|
| Danielle Binion |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
IV. Academic Committee
A.
Academic Committee Report
Matt Samson made a motion to approve the Academic Committee Report.
John Welchen seconded the motion.
- Growth points; HS trending in right direction
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| John Welchen |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
| Danielle Binion |
Aye
|
| David Collier |
Absent
|
V. Governance and Board Development Committee
A.
Governance Committee Report
John Welchen made a motion to approve the Governance Committee Report.
Albert Ray seconded the motion.
- Chronicle training and meetings with Kent Peterson
- Succession planning on hold
- Discussed 1/23 agenda
- Feedback from the 1/9 plan
| Roll Call | |
|---|---|
| Mary Viveros |
Aye
|
| David Collier |
Absent
|
| Danielle Binion |
Aye
|
| Matt Samson |
Aye
|
| John Welchen |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
VI. Ad Hoc Committee Report
A.
Ad Hoc Committee Report
Albert Ray made a motion to Approve the Ad Hoc Committee Report.
Robin Carlson seconded the motion.
- Benchmarks set for academics-strong and reachable
- Positive leadership tone
- Administrative walkthroughs
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| David Collier |
Absent
|
| John Welchen |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
| Danielle Binion |
Aye
|
| Robin Carlson |
Aye
|
VII. Old Business
A.
Owner Rep Contract Update
John Welchen made a motion to Approve the Owner Rep Contract Update.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
| Mary Viveros |
Aye
|
| Robin Carlson |
Aye
|
| David Collier |
Absent
|
| Danielle Binion |
Aye
|
| John Welchen |
Aye
|
VIII. New Business
A.
Approve Brandon Sorlie Contract
Robin Carlson made a motion to Approve the Brandon Sorlie Contract.
John Welchen seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Absent
|
| John Welchen |
Aye
|
| Albert Ray |
Aye
|
| Danielle Binion |
Aye
|
| Mary Viveros |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
IX. Closing Items
A.
Adjourn Meeting
Albert Ray made a motion to Adjourn the meeting.
John Welchen seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| Danielle Binion |
Aye
|
| Albert Ray |
Aye
|
| John Welchen |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:30 PM.
Respectfully Submitted,
Mary Viveros
Thanks to staff and BOD for all of the hard work.