Hogan Preparatory Academy
Minutes
Hogan Preparatory Academy
Date and Time
Monday January 23, 2023 at 5:30 PM
Location
Notice is hereby given that the Hogan Preparatory Academy Board will conduct a Board Meeting at 5:30 PM on Monday, January 23, 2023 at Hogan Preparatory Academy Main Office, at 1331 E Meyer Boulevard, Kansas City, MO.
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Directors Present
Albert Ray (remote), Danielle Binion (remote), David Collier (remote), John Welchen (remote), Mary Viveros (remote), Matt Samson (remote), Robin Carlson (remote)
Directors Absent
None
Directors who arrived after the meeting opened
Matt Samson
Guests Present
Dana Cutler (remote), Edwin Wright (remote), Janice Thomas (remote), Jayson Strickland, Keith Cutler (remote), Tamara Burns (remote)
I. Opening Items
A.
Record Attendance and Guests
Matt Samson arrived.
B.
Call the Meeting to Order
Mary Viveros called a meeting of the board of directors of Hogan Preparatory Academy to order on Monday Jan 23, 2023 at 5:30 PM.
C.
Adoption of Agenda
Albert Ray made a motion to Adopt the agenda.
Robin Carlson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| John Welchen |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
| Danielle Binion |
Aye
|
| Matt Samson |
Absent
|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
D.
Comments from Public
E.
Comments from the Board President
F.
Comments from the Superintendent
- Thanks to BOD and staff
- Revised plan submitted today
- Harris Stow visiting the high school on 1/24.
- Commission will be onsite on 1/25.
- Data meetings with principals started today
- RWL experience; needs a BOD to attend
G.
Motion to Go into Closed Session
John Welchen made a motion to enter closed session pursuant to RSMo § 610.021. Closed meetings and closed records authorized when, exceptions, sunset dates for certain exceptions (1) Legal actions, causes of action or litigation involving a public governmental body and any confidential or privileged communications between a public governmental body or its representatives and its attorneys.... 3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded.....(13) Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment...
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Matt Samson |
Absent
|
| John Welchen |
Aye
|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| Danielle Binion |
Aye
|
H.
Motion to Adjourn to General Session
John Welchen made a motion to Return to general session with action to be taken.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Absent
|
| Mary Viveros |
Aye
|
| Danielle Binion |
Aye
|
| John Welchen |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
I.
Motion from Closed Session
Robin Carlson made a motion to Hogan agrees to pay the bond for post-trial motions and appeals for the judgement against former employee Doug Bliss.
Danielle Binion seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Absent
|
| Albert Ray |
Aye
|
| Danielle Binion |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| John Welchen |
Aye
|
| Robin Carlson |
Aye
|
II. Consent Agenda
A.
Approval of December 12, 2022 minutes
Robin Carlson made a motion to Approval of December 12, 2022 minutes.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| John Welchen |
Aye
|
| Mary Viveros |
Aye
|
| Robin Carlson |
Aye
|
| David Collier |
Aye
|
| Danielle Binion |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
Robin Carlson made a motion to approve the minutes from Hogan Preparatory Academy on 12-12-22.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| Danielle Binion |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
| John Welchen |
Aye
|
B.
Approval of December 15, 2022 HPA Ad Hoc Committee Minutes
Robin Carlson made a motion to approve the minutes from Hogan Preparatory Board of Directors Ad Hoc Committee Meeting on 12-15-22.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
C.
Approval of December 27, 2022 HPA Special Board Meeting
Robin Carlson made a motion to approve the minutes from Hogan Preparatory Academy Board Special Meeting on 12-27-22.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Danielle Binion |
Aye
|
| John Welchen |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
| Robin Carlson |
Aye
|
D.
Approval January 5, 2023 Ad Hoc Committee Minutes
Robin Carlson made a motion to approve the minutes from Hogan Preparatory Academy Ad Hoc Committee Meeting on 01-05-23.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| Matt Samson |
Aye
|
| John Welchen |
Aye
|
| Robin Carlson |
Aye
|
| David Collier |
Aye
|
| Danielle Binion |
Aye
|
| Mary Viveros |
Aye
|
E.
Approval of January 12, 2023 Ad Hoc Committee Minutes
Robin Carlson made a motion to approve the minutes from Hogan Preparatory Academy Ad Hoc Committee Meeting on 01-12-23.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
| David Collier |
Aye
|
| Matt Samson |
Aye
|
| Danielle Binion |
Aye
|
| Robin Carlson |
Aye
|
| John Welchen |
Aye
|
F.
Approval of January 17, 2023 Hogan Preparatory BOD Academic Committee Minutes
Robin Carlson made a motion to approve the minutes from Hogan Preparatory Board of Directors Academic Committee Meeting on 01-17-23.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| Danielle Binion |
Aye
|
| Mary Viveros |
Aye
|
| John Welchen |
Aye
|
| Matt Samson |
Aye
|
| David Collier |
Aye
|
| Robin Carlson |
Aye
|
G.
HPA January HR Report
Robin Carlson made a motion to approve the HPA January HR Report.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Albert Ray |
Aye
|
| David Collier |
Aye
|
| Mary Viveros |
Aye
|
| Danielle Binion |
Aye
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| John Welchen |
Aye
|
III. Finance Committee
A.
Finance Committee Report
Robin Carlson made a motion to Approve the Finance Committee Report.
John Welchen seconded the motion.
- Strong cash flow
- Expenses below budget
- We will know the second semester trend over the next couple of weeks
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| David Collier |
Absent
|
| Mary Viveros |
Aye
|
| Danielle Binion |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| John Welchen |
Aye
|
B.
Approve December Expenses
Robin Carlson made a motion to Approve December Expenses.
Matt Samson seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| David Collier |
Absent
|
| Danielle Binion |
Aye
|
| John Welchen |
Aye
|
| Mary Viveros |
Aye
|
| Albert Ray |
Aye
|
IV. Academic Committee
A.
Academic Committee Report
Matt Samson made a motion to approve the Academic Committee Report.
John Welchen seconded the motion.
- Growth points; HS trending in right direction
| Roll Call | |
|---|---|
| Danielle Binion |
Aye
|
| Mary Viveros |
Aye
|
| John Welchen |
Aye
|
| Matt Samson |
Aye
|
| Robin Carlson |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Absent
|
V. Governance and Board Development Committee
A.
Governance Committee Report
John Welchen made a motion to approve the Governance Committee Report.
Albert Ray seconded the motion.
- Chronicle training and meetings with Kent Peterson
- Succession planning on hold
- Discussed 1/23 agenda
- Feedback from the 1/9 plan
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| Danielle Binion |
Aye
|
| John Welchen |
Aye
|
| David Collier |
Absent
|
VI. Ad Hoc Committee Report
A.
Ad Hoc Committee Report
Albert Ray made a motion to Approve the Ad Hoc Committee Report.
Robin Carlson seconded the motion.
- Benchmarks set for academics-strong and reachable
- Positive leadership tone
- Administrative walkthroughs
| Roll Call | |
|---|---|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
| John Welchen |
Aye
|
| Danielle Binion |
Aye
|
| David Collier |
Absent
|
VII. Old Business
A.
Owner Rep Contract Update
John Welchen made a motion to Approve the Owner Rep Contract Update.
Albert Ray seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| Matt Samson |
Aye
|
| John Welchen |
Aye
|
| Danielle Binion |
Aye
|
| David Collier |
Absent
|
| Albert Ray |
Aye
|
| Mary Viveros |
Aye
|
| Robin Carlson |
Aye
|
VIII. New Business
A.
Approve Brandon Sorlie Contract
Robin Carlson made a motion to Approve the Brandon Sorlie Contract.
John Welchen seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| John Welchen |
Aye
|
| Robin Carlson |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
| David Collier |
Absent
|
| Danielle Binion |
Aye
|
| Mary Viveros |
Aye
|
IX. Closing Items
A.
Adjourn Meeting
Albert Ray made a motion to Adjourn the meeting.
John Welchen seconded the motion.
The board VOTED to approve the motion.
| Roll Call | |
|---|---|
| David Collier |
Aye
|
| Danielle Binion |
Aye
|
| Robin Carlson |
Aye
|
| Mary Viveros |
Aye
|
| John Welchen |
Aye
|
| Matt Samson |
Aye
|
| Albert Ray |
Aye
|
There being no further business to be transacted, and upon motion duly made, seconded and approved, the meeting was adjourned at 7:30 PM.
Respectfully Submitted,
Mary Viveros
Thanks to staff and BOD for all of the hard work.